HP Officejet Pro 8500 User Manual

							To change settings from the device control panel
1.At the device control panel, press the menu  button for the function you are using
(for example, Fax).
2. To reach the option that you want to change, use one of the following methods:
• Press a control-panel button, and then use the left or right arrow keys to adjust
the value.
• Select the option from the menu on the control-panel display.
3. Select the value that you want, and then press  OK.
To change settings from the HP Solution Center (Windows)
▲ Double-click the HP Solution Center icon on the desktop.
- Or -
Double-click the Digital Imaging Monitor icon in the taskbar.
To change settings from the HP Device Manager (Mac OS X)
1. Click the  HP Device Manager  icon in the Dock.
NOTE:If the icon does not appear in the Dock, click the Spotlight icon on the
right side of the menu bar, type  HP Device Manager in the box, and then
click the  HP Device Manager  entry.
2.Select the device in the  Devices drop-down menu.
3. On the  Information and Settings  menu, click an item that you want to change.
To change settings from the embedded Web server
1. Open the embedded Web server.
2. Select the page with the setting you want to change.
3. Change the setting and then click  Apply.
Text and symbols
You can use the keypad on the control panel  to enter text and symbols. You can also
type text and symbols from the control panel by touching the visual keyboard (some
models only). The visual keyboard appears automatically on the color display when
you set up a wired or wireless network, the fax header, or speed-dial entries.
You can also enter symbols from the keypad  when you dial a fax or phone number.
When the device dials the number, it interprets the symbol and responds accordingly.
For example, if you enter a dash in the fax number, the device will pause before
dialing the remainder of the number. A pause is useful if you need to gain access to an
outside line before dialing the fax number.
NOTE: If you want to enter a symbol in  your fax number, such as a dash, you
need to enter the symbol by using the keypad.
Type numbers and text on the control-panel keypad
You can enter text or symbols by using the keypad on the control panel.
Text and symbols 27
 
						

							After you are done entering text, press OK to store your entry.
To enter text
▲ Press the letters on the virtual keyboard to enter text.
To enter a space, pause, or symbol
• To insert a space, press  Space.
• To enter a pause, press  Redial/Pause. A dash appears in the number sequence.
• To enter a symbol, such as  @, press the symbols button ( *@) repeatedly to scroll
through the list of available symbols: asterisk ( *), dash ( -), ampersand (& ), period
( .), slash ( /), parentheses  ( ), apostrophe ( ), equals ( =), number sign ( #), at ( @),
underscore ( _), plus ( +), exclamation ( !), semicolon ( ;), question ( ?), comma ( ,),
colon ( :), percent ( %), and approximation ( ~).
To erase a letter, number, or symbol
▲ If you make a mistake, press the left arrow button to clear it, and then make the
correct entry.
Type text using the visual keyboard (some models only)
You can enter text or symbols by  using the visual keyboard that automatically appears
on the color display when you must enter text. For example, the visual keyboard
automatically appears when you are setting up a wired or wireless network, the fax
header, or speed-dial entries.
To enter text by using the visual keyboard
1. Touch the visual keyboard to select a letter, number, or symbol.
To enter lowercase letters, uppercase letters, numbers, and symbols
• To enter lowercase letters, touch the  abc button on the visual keyboard.
• To enter uppercase letters, touch the  ABC button on the visual keyboard.
• To enter numbers, touch the  123 button on the visual keyboard.
• To enter symbols, touch the  $@! button on the visual keyboard.
TIP: To erase a letter, number, or symbol, touch  Del on the visual keyboard.
2. When you are finished entering text, numbers, or symbols, touch  Done on the
visual keyboard.
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28 Use the device
 
						

							Available symbols for dialing fax numbers (some models only)
To enter a symbol, such as *, press Symbols repeatedly to scroll through the list of
symbols. The following table provides the symbols that you can use in a fax or phone
number sequence, fax header information, and speed-dial entries.
Available
symbolsDescriptionAvailable when entering
*Displays an asterisk symbol when
required for dialing.Fax header name, speed-dial
names, speed-dial numbers, fax or
phone numbers, and monitor dial
entries
-When auto-dialing, the device enters a
pause in the number sequence.Fax header name, fax header
number, speed-dial names, speed-
dial numbers, and fax or phone
numbers
( )Displays a left or right parenthesis to
separate numbers, such as area codes,
for easier reading. These symbols do
not affect dialing.Fax header name, fax header
number, speed-dial names, speed-
dial numbers, and fax or phone
numbers
WWhen auto-dialing, W causes the device
to wait for a dial tone before continuing
to dial.Speed-dial numbers and fax or
phone numbers
RDuring auto-dialing, the R functions the
same as a Flash button on your
telephone.Speed-dial numbers and fax or
phone numbers
+Displays a plus symbol. This symbol
does not affect dialing.Fax header name, fax header
number, speed-dial names, speed-
dial numbers, and fax or phone
numbers
Use the HP software
This section includes the following topics:
•
Use the HP photo and imaging software
•
Use the HP productivity software
Use the HP photo and imaging software
You can use the HP photo and imaging software to access many features that are not
available from the device control panel.
Installing the software on your computer is an option during setup.
Access to the HP photo and imaging software differs by operating system (OS). For
example, if you have a Windows computer, the HP photo and imaging software entry
point is the HP Photosmart Software window. If you have a Macintosh computer, the
HP photo and imaging software entry point is the HP Photosmart Studio window.
Use the HP software 29
 
						

							Regardless, the entry point serves as the launching pad for the HP photo and imaging
software and services.
To open the HP Photosmart Software on a Windows computer
1.Do one of the following:
• On the Windows desktop, double-click the HP Photosmart Software icon.
• On the taskbar, click  Start, point to  Programs  or All Programs , select HP,
and then click  HP Photosmart Software .
2. If you have more than one HP device installed, select the tab with your products
name.
NOTE: On a Windows computer, the features available in the HP Photosmart
Software vary depending on the devices you have installed. The software is
customized to show icons that are associated with the selected device. If the
selected device is not equipped with a particular feature, then the icon for that
feature does not appear in the software.
TIP: If the HP Photosmart Software on your computer does not contain any
icons, an error might have occurred during the software installation. To correct
this, use the Control Panel in Windows to completely uninstall the
HP Photosmart Software; then reinstall the software. For more information, see
the setup poster that came with your device.
To open the HP Photosmart Studio software on a Macintosh computer
1. Click the HP Photosmart Studio icon in the Dock.
NOTE: If theHP Photosmart Studio icon is not in  the Dock, you can find it in
the hard drive at /Applications/Hewlett Packard/HP Photosmart Studio.
The HP Photosmart Studio wi ndow appears.
2. In the HP Photosmart Studio task bar, click  Devices.
The HP Device Manager window appears.
3. Select your device from the  Device drop-down menu.
From here, you can scan, import documents, and perform maintenance
procedures such as checking the ink levels for the ink cartridges.
NOTE: On a Macintosh computer, the features available in the
HP Photosmart Studio software vary depending on the selected device.
TIP: When the HP Photosmart Studio software is opened, you can gain
access to the  Dock menu shortcuts by selecting and holding the mouse button
over the HP Photosmart Studio icon in the Dock.
Use the HP productivity software
The HP productivity software allows you to organize, edit, and annotate selected files
on your computer. You can scan  documents using optical character recognition (OCR)
technology and save them as text files  that you can edit using word processing
programs. The software also allows you to monitor the HP product you installed. Some
productivity software, such as HP Document Manager, are optionally installed. The HP
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30 Use the device
 
						

							Solution Center is automatically installed. For more information about HP Document
Manager, see the help that came with the product. For more information about HP
Solution Center, see 
Use the HP Solution Center (Windows).
To open the HP Document Manager
▲ Double-click the HP Document Manager icon on your desktop.
Load the originals
You can load an original for a copy, fax, or scan job in the automatic document feeder
or on the scanner glass. Originals that are loaded in the automatic document feeder
are automatically fed into the device.
•
Load an original in the automatic document feeder (ADF)
•
Load an original on the scanner glass
Load an original in the automatic document feeder (ADF)
You can copy, scan, or fax up to legal-sized originals from the ADF.
NOTE: Some models support two-sided originals from the ADF.
CAUTION: Do not load photos in the ADF; this might cause damage to your
photos.
To load an original in the document feeder tray
1. Load your original, with the print side up,  into the document feeder tray. Place the
pages so that the top edge of the document goes in first. Slide the media into the
automatic document feeder until you hear a beep or see a message on the display
indicating that the loaded pages were detected.
TIP: For more help on loading originals in the automatic document feeder,
refer to the diagram engraved in the document feeder tray.
2. Slide the width guides inward until they stop at the left and right edges of the media.
Load the originals 31
 
						

							NOTE:Remove all originals from the document feeder tray before lifting the lid on
the device.
Load an original on the scanner glass
You can copy, scan, or fax up to letter- or A4-size originals by loading them on the
glass. Some models support legal-size originals on the glass. If your original contains
multiple full-size pages, load it in the automatic document feeder. If your model does
not support legal-size originals on the glass, load legal-size originals in the automatic
document feeder.
NOTE: Many of the special features will not work correctly if the glass and lid
backing are not clean. For more information, see 
Clean the device .
To load an original on the scanner glass
1.Remove all originals from the document feeder tray, and then lift the lid.
2. Load your original print side down in the right- front corner of the glass.
TIP: For more help on loading an original, refer to the engraved guides along
the edge of the glass.
3. Close the lid.
Select print media
The device is designed to work well with most types of office media. It is best to test a
variety of print media types before buying large quantities. Use HP media for optimum
print quality. Visit the HP Web site at 
www.hp.com  for more information about HP
media.
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32 Use the device
 
						

							Always use the correct media-type setting in the printer driver, and configure the trays
for the correct media type. HP recommends testing any paper before buying it in large
quantities.
HP recommends plain papers with the ColorLok logo for printing
and copying of everyday documents. All papers with the
ColorLok logo are independently tested to meet high standards
of reliability and print quality, and produce documents with crisp,
vivid color, bolder blacks, and that dry faster than ordinary plain
papers. Look for papers with the ColorLok logo in a variety of
weights and sizes from major paper manufacturers.
This section contains the following topics:
•
Recommended papers for printing and copying
•
Tips for selecting and using print media
•
Understand specifications for supported media
•
Set minimum margins
Recommended papers for printing and copying
If you want the best print quality, HP recommends using HP papers that are
specifically designed for the type of project you are printing.
Depending on your country/region, some of these papers might not be available.
HP Brochure Paper
HP Superior Inkjet
PaperThese papers are glossy-coated or matte-coated on both sides for
two-sided use. They are the perfect choice for near-photographic
reproductions and business graphics for report covers, special
presentations, brochures, mailers, and calendars.
HP Bright White Inkjet
PaperHP Bright White Inkjet Paper delivers high-contrast colors and sharp
text. It is opaque enough for two-sided color usage with no show-
through, which makes it ideal for newsletters, reports, and flyers. It
features ColorLok Technology for less smearing, bolder blacks, and
vivid colors.
HP Printing PaperHP Printing Paper is a high-quality multifunction paper. It produces
documents that look and feel more substantial than documents
printed on standard multipurpose or  copy paper. It features ColorLok
Technology for less smearing, bolder blacks, and vivid colors. It is
acid-free for longer-lasting documents.
HP Office PaperHP Office Paper is a high-quality multifunction paper. It is suitable for
copies, drafts, memos and other everyday documents. It features
ColorLok Technology for less smearing, bolder blacks, and vivid
colors. It is acid-free for longer lasting documents
HP Office Recycled
PaperHP Office Recycled Paper is a high-quality multifunction paper made
with 30% recycled fiber. It features ColorLok Technology for less
smearing, bolder blacks, and vivid colors. It is acid-free for longer-
lasting documents.
HP Premium
Presentation PaperThese papers are heavy two-sided matte papers perfect for
presentation, proposals, reports and newsletters. They are
heavyweight for an impressive look and feel.
Select print media 33
 
						

							HP Professional Paper
HP Premium Inkjet
Transparency FilmHP Premium Inkjet Transparency Film makes your color
presentations vivid and even more impressive. This film is easy to
use and handle and dries quickly without smudging.
HP Advanced Photo
PaperThis thick photo paper features an instant-dry finish for easy handling
without smudging. It resists water, smears, fingerprints, and humidity.
Your prints have a look and feel comparable to a store processed
photo. It is available in several sizes, including A4, 8.5 x 11 inch, 10 x
15 cm (4 x 6 inch), 13 x 18cm (5 x 7 inch) and two finishes – glossy
or soft gloss (satin matte). It is acid-free for longer-lasting documents.
HP Everyday Photo
PaperPrint colorful, everyday snapshots at a low cost, using paper
designed for casual photo printing. This affordable, photo paper dries
quickly for easy handling. Get sharp, crisp images when you use this
paper with any inkjet printer. Available in matte finish in 8.5 x 11inch,
A4, 4 x 6 inch and 10 x 15 cm. It is acid-free for longer lasting
documents.
To order HP papers and other supplies, go to www.hp.com/buy/supplies. If prompted,
choose your country/region, follow the prompts to select your product, and then click
one of the shopping links on the page.
NOTE: At this time, some portions of the HP Web site are available in English only.
Tips for selecting and using print media
For the best results, observe the following guidelines:
• Always use media that conforms to the device specifications. For more
information, see 
Understand specifications for supported media .
• Load only one type of media at a time into a tray. If you place a special media on top of a plain media, then you may end  up with a paper jam or an incorrect print.
• For Tray 1 and Tray 2, load media print-side down, aligned against the back of the tray. Center the media in the input tray and adjust the paper-width guid\
es. Tray 2 is
available with some models. For more information, see 
Load media .
• Tray 2 is designed to hold only plain paper. Tray 2 does not automatically detect paper sizes. In the printer driver, you must select the paper size from the print
options.
• Do not overload the trays. For more information, see 
Understand specifications for
supported media . HP recommends loading special media no higher than 3/4 full.
• To prevent jams, poor print quality, and other printing problems, avoid the following media:
◦Multipart forms
◦ Media that is damaged, curled, or wrinkled
◦ Media with cutouts or perforations
◦ Media that is heavily textured, embossed, or does not accept ink well
◦ Media that is too lightweight or stretches easily
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34 Use the device
 
						

							Cards and envelopes
• Avoid envelopes that have a very slick finish, self-stick adhesives, clasps, orwindows. Also avoid cards and envelopes with thick, irregular, or curled edges, or
areas that are wrinkled, torn, or otherwise damaged.
• Use tightly constructed envelopes, and make  sure the folds are sharply creased.
• Load envelopes with the flaps facing up and  to the right or the back of the tray.
Photo media
• Use the  Best mode to print photographs. Note that in this mode, printing takes
longer and more memory is required from your computer.
• Remove each sheet as it prints and set it aside to dry. Allowing wet media to stack up may cause smearing.
Transparencies
• Insert transparencies with the rough side down and the adhesive strip pointing towards the back of the device.
• Use the  Normal mode to print transparencies. This mode provides longer drying
time and ensures that the ink dries completely before the next page is delivered to
the output tray.
• Remove each sheet as it prints and set it aside to dry. Allowing wet media to stack up may cause smearing.
Custom-sized media
• Use only custom-sized media that is supported by the device.
• If your application supports custom-sized media, set the media size in the application before printing the document. If not, set the size in the print driver. You
might need to reformat existing documents to print them correctly on custom-sized
media.
Understand specifications for supported media
Use the Understand supported sizes  and Understand supported media types and
weights  tables to determine the correct media  to use with your device, and to
determine what features will work with your media.
•
Understand supported sizes
•
Understand supported media types and weights
Understand supported sizes
NOTE: Tray 2 is available with some models.
Media sizeTray 1Tray 2DuplexerADF
Standard media sizes
U.S. Letter (216 x 279 mm; 8.5 x
11 inches)
Select print media 35
 
						

							Media sizeTray 1Tray 2DuplexerADF
8.5 x 13 inches (216 x 330 mm)*  
U.S. Legal (216 x 356 mm; 8.5 x
14 inches) 
A4 (210 x 297 mm; 8.3 x 11.7
inches)
U.S. Executive (184 x 267 mm;
7.25 x 10.5 inches)
U.S. Statement (140 x 216 mm;
5.5 x 8.5 inches)   
B5 (JIS) (182 x 257 mm; 7.17 x
10.12 inches)
A5 (148 x 210 mm; 5.8 x 8.3
inches)  
6 x 8 inches*  
Borderless A4 (210 x 297 mm;
8.3 x 11.7 inches)*   
Borderless A5 (148 x 210 mm;
5.8 x 8.3 inches)*   
Borderless B5 (JIS) (182 x 257
mm; 7.17 x 10.12 inches)*   
Envelopes
U.S. #10 Envelope (105 x 241
mm; 4.12 x 9.5 inches)*
   
Monarch Envelope (98 x 191 mm;
3.88 x 7.5 inches)*   
Card Envelope (111 x 152 mm;
4.4 x 6 inches)*   
A2 Envelope (111 x 146 mm;
4.37 x 5.75 inches)*   
DL Envelope (110 x 220 mm; 4.3
x 8.7 inches)*   
C5 Envelope (162 x 229 mm; 6.4
x 9 inches)*   
C6 Envelope (114 x 162 mm; 4.5
x 6.4 inches)*   
Japanese Envelope Chou #3
(120 x 235 mm; 4.7 x 9.3 inches)*   
Japanese Envelope Chou #4 (90
x 205 mm; 3.5 x 8.1 inches)*   
Cards
Chapter 3(continued)
36 Use the device