HP Officejet Pro 8500 User Manual

							9 Copy
You can produce high-quality color and grayscale copies on a variety of paper types
and sizes.
NOTE:If you are copying a document when a fax arrives, the fax is stored in the
device memory until the copying finishes. This can reduce the number of fax pages
stored in memory.
This section contains the following topics:
•
Make copies from the device control panel
•
Change the copy settings
•
Set the number of copies
•
Set the copy paper size
•
Set the copy paper type
•
Change copy speed or quality
•
Resize an original to fit onto letter or A4 paper
•
Copy a legal-size document onto letter paper
•
Crop an original (color display models only)
•
Adjust the lightness and darkness of your copy
•
Enhance light areas of your copy
•
Collate a copy job
•
Apply Margin Shift to a Copy Job
•
Two-sided copy jobs
•
Cancel a copy job
Make copies from the device control panel
You can make quality copies from the device control panel.
To make a copy from the device control panel
1. Make sure you have paper loaded in the input tray.
2. Place your original face down on the scanner glass or load originals in the ADF.
For more information, see 
Load the originals .
3. Do one of the following:
• Press  START COPY Black  to start a black-and-white copy job.
• Press  START COPY Color  to start a color copy job.
NOTE:If you have a color original, pressing  START COPY Black produces a
black-and-white copy of the color original. Pressing  START COPY Color
produces a full-color copy of the color original.
Copy 107
 
						

							Change the copy settings
You can customize the copy settings to handle nearly any task.
When you change copy settings, the changes are for the current copy job only. You
must set the changes as defaults for the settings to apply to all future copy jobs.
To save the current settings as defaults for future jobs
1. Make any necessary changes to the settings in the  COPY menu.
2. Select  COPY, and then select  Set New Defaults .
3. Select  Yes, and then press  OK.
Set the number of copies
You can set the number of copies that you want to print by using the  Number of
Copies  option on the device control panel.
To set the number of copies from  the device control panel (color display)
1. Make sure you have paper loaded in the input tray.
2. Place your original face down on the scanner glass or load originals in the ADF.
For more information, see 
Load the originals .
3. Touch  COPY and then select  Number of Copies .
4. Use the keypad or touch the screen to enter the number of copies, up to the
maximum.
5. Press  START COPY Black  or START COPY Color .
To set the number of copies from  the device control panel (two-line display)
1. Make sure you have paper loaded in the input tray.
2. Place your original face down on the scanner glass or load originals in the ADF.
For more information, see 
Load the originals .
3. In the Copy area, press  Copy repeatedly until  Number of Copies  appears.
4. Press the right arrow, 
, or use the keypad to enter the number of copies, up to
the maximum.
TIP: If you hold down either of the arrow buttons, the number of copies
changes by increments of 5 to make it easier to set a large number of copies.
5. Press  START COPY Black  or START COPY Color .
Set the copy paper size
You can set the paper size on the  device. The paper size you select should match
what is loaded in your input tray.
NOTE: Not all paper size options are available for all trays. If you do not see the
paper size you are using, change the tray, using the control panel.
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							To set the paper size from the device control panel (color display)
1.Touch  COPY and then select  Copy Paper Size .
2. Select the appropriate paper size.
3. Press  START COPY Black  or START COPY Color .
To set the paper size from the device control panel (two-line display)
1. In the Copy area, press  COPY repeatedly until  Copy Paper Size  appears.
2. Press the right arrow, 
, until the appropriate paper size appears, and then press  OK.
3. Press  START COPY Black  or START COPY Color .
Set the copy paper type
You can set the paper type on the device.
To set the paper type for copies  from the device control panel (color display)
1. Touch  COPY, and then select  Paper Type.
2. Select the appropriate paper type.
3. Press  START COPY Black  or START COPY Color .
To set the paper type for copies  from the device control panel (two-line display)
1. In the Copy area, press  COPY repeatedly until  Paper Type appears.
2. Press the right arrow, 
, until the appropriate paper type appears, and then press
OK .
3. Press  START COPY Black  or START COPY Color .
Change copy speed or quality
The device provides three options that affect copy speed and quality:
•Best  (3 stars) produces the highest quality for all paper and eliminates the banding
(striping) effect that sometimes occurs in solid areas.  Best copies slower than the
other quality settings.
• Normal  (2 stars) delivers high-quality output and is the recommended setting for
most of your copying.  Normal copies faster than  Best and is the default setting.
• Fast  (1 star) copies faster than the  Normal setting. The text is comparable to the
quality of the  Normal setting, but the graphics might be lower quality. The  Fast
setting uses less ink and extends  the life of your ink cartridges.
NOTE:Stars that indicate copy quality are available on some models with a two-
line display.
To change the copy quality from  the device control panel (color display)
1. Make sure you have paper loaded in the input tray.
2. Load your original, using the scanner glass or the ADF. For more information, see
Load the originals
3. Touch Copy, and then select  Quality.
Change copy speed or quality 109
 
						

							4.Select the appropriate copy quality setting.
5. Press  START COPY Black  or START COPY Color .
To change the copy quality from  the device control panel (two-line display)
1. Make sure you have paper loaded in the input tray.
2. Load your original, using the scanner glass or the ADF. For more information, see
Load the originals
3. In the Copy area, press  Quality until the appropriate quality setting is lit.
4. Press  START COPY Black  or START COPY Color .
Resize an original to fit onto letter or A4 paper
If the image or text on your original fills the entire sheet with no margins, use  Fit to
Page  or Full Page 91%  to reduce your original and prevent unwanted cropping of the
text or images at the edges of the sheet.
TIP: You can also use Fit to Page to enlarge a small photo to fit within the
printable area of a full-size page. In order to do this without changing the
proportions of the original or cropping the edges, the device might leave an uneven
amount of white space around the edges of the paper.
To resize a document from the device control panel (color display)
1. Make sure you have paper loaded in the input tray.
2. Place your original face down on the scanner glass or load originals in the ADF.
3. Touch  COPY, and then select  Size.
4. Select  Full Page 91% .
5. Press  START COPY Black  or START COPY Color .
To resize a document from the device control panel (two-line display)
1. Make sure you have paper loaded in the input tray.
2. Place your original face down on the scanner glass or load originals in the ADF.
3. In the Copy area, press  Reduce/Enlarge until Full Page 91%  appears.
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110 Copy
 
						

							4.Press  OK.
5. Press  START COPY Black  or START COPY Color .
NOTE:You can also resize A4 paper to Letter, or Letter to A4, depending on the
country set up on the control panel.
Copy a legal-size document onto letter paper
You can use the  Legal > Ltr 72% setting to reduce a copy of a legal-size document to
a size that fits onto letter or A4 paper.
NOTE: The percentage in the example,  Legal > Ltr 72%, might not match the
percentage that appears in the display.
To copy a legal-size document onto letter paper (color display)
1. Make sure you have paper loaded in the input tray.
2. Load your original using the scanner glass or the automatic document feeder. For
more information, see 
Load the originals .
3. Touch Copy, and then select  Size.
4. Select  Legal > Ltr 72% .
5. Press  START COPY Black  or START COPY Color .
To copy a legal-size document onto letter paper (two-line display)
1. Make sure you have paper loaded in the input tray.
2. Load your original in the automatic document feeder only.
3. Press  Reduce/Enlarge .
4. Press the right arrow, 
, until  Legal > Ltr 72%  appears, and then press  OK.
5. Press  START COPY Black  or START COPY Color .
Copy a legal-size document onto letter paper 111
 
						

							Crop an original (color display models only)
Before copying an original, you might want to select an area to copy, using the Crop
setting from the  COPY menu. Selecting the  Crop setting starts a scan and shows a
preview of the original on the color display.
Cropping changes the dimensions of the image, thus decreasing its physical size.
TIP: You can resize the cropped image by changing the  Size setting.
To crop an image from the control panel
1.Touch  COPY and then select  Crop.
2. Use the arrow buttons to set the position of the crop area.
3. Touch  Crop to print the copy.
The cropped image is displayed on the color graphics display.
Adjust the lightness and darkness of your copy
You can use the  Lighter / Darker option to adjust the contrast of the copies you make.
To adjust the copy contrast from the device control panel (color display)
1. Make sure you have paper loaded in the input tray.
2. Place your original face down on the scanner glass or load originals in the ADF.
3. Touch  COPY, and then select  Lighter / Darker.
4. Touch the arrow keys to lighten or darken the copy.
5. Press  START COPY Black  or START COPY Color .
To adjust the copy contrast from the device control panel (two-line display)
1. Make sure you have paper loaded in the input tray.
2. Place your original face down on the scanner glass or load originals in the ADF.
3. In the Copy area, press  COPY repeatedly until  Lighter / Darker  appears.
4. Do one of the following:
• Press the right arrow, 
, to darken the copy.
• Press the left arrow, 
, to lighten the copy.
5. Press  START COPY Black  or START COPY Color .
Enhance light areas of your copy
You can use Photo enhancements to enhance light colors that might otherwise
appear white. You can also use  Photo enhancements to eliminate or reduce any of
the following that might occur when copying with  Text enhancements:
• Stray dots of color surround some text on your copies
• Large, black typefaces look splotchy (not smooth)
• Thin, colored objects or lines contain black sections
• Horizontal grainy or white bands appear in light- to medium-gray areas
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							To copy an overexposed photo from the device control panel (color display)
1.Make sure you have paper loaded in the input tray.
2. Place your original face down on the scanner glass or load originals in the ADF.
3. Touch  COPY, and then select  Enhancements.
4. Select  Photo.
5. Press  START COPY Color .
To copy an overexposed photo from the device control panel (two-line display)
1. Make sure you have paper loaded in the input tray.
2. Place your original face down on the scanner glass or load originals in the ADF.
3. In the Copy area, press  COPY repeatedly until  Enhancements appears.
4. Press the right arrow, 
, until the  Photo enhancement setting appears, and then
press  OK.
5. Press  START COPY Color .
Collate a copy job
Collating allows you to create sets of copies in the same order that they are scanned
into the automatic document feeder (ADF). All copies are scanned into the device
memory before they are printed.
NOTE:The maximum number of pages that can be scanned and collated varies
by the model. You might have to break  your print jobs into smaller page counts.
To collate copies from the control panel (color display)
1.Load originals in the ADF. For more information, see 
Load the originals .
NOTE: If the paper size if set to automatic and you are going to copy and
collate a print job, the paper will be set to Letter- or A4-size, depending on the
location set on the control panel. If you are not using Letter or A4 paper, then
you will need to manually change the paper setting.
2. Touch  COPY and then select  Collate.
3. Touch  On.
To collate copies from the control panel (two-line display)
1. Load originals in the ADF. For more information, see 
Load the originals .
2. In the Copy area, press  COPY repeatedly until  Collate appears.
3. Press 
 until the  On setting appears, and then press  OK.
Apply Margin Shift to a Copy Job
Margin shift allows you to shift the copy image  on the printed page to allow for binding
or a 3–hole punch. The image is shifted to the right by 9.6 mm (3/8 inch).
NOTE: An image may be cropped on the right edge because the copied image is
not scaled down by the Margin Shift feature.
Apply Margin Shift to a Copy Job 113
 
						

							To apply margin shift from the control panel (color display)
1.Load originals in the ADF or scanner glass. For more information, see 
Load the
originals .
2. Touch  COPY, and then select  Margin Shift.
3. Touch  On.
To apply margin shift from the control panel (two-line display)
1. Load originals in the ADF or scanner glass. For more information, see 
Load the
originals .
2. In the Copy area, press  COPY repeatedly until  Margin Shift appears.
3. Press the right arrow, 
, until the  On setting appears, and then press  OK.
Two-sided copy jobs
Two-sided copying allows you to print copies on  both sides of a sheet of paper. It can
be done via the flatbed scanner or the ADF.
NOTE: If you are copying from the flatbed scanner, the display will prompt you
when it is time to load the second page.
Two-sided copying is not supported for small media.
To make two-sided copies from the control panel (color display)
1. Load your original, using the scanner glass or the ADF. For more information, see
Load the originals
2. Touch  COPY, and then select  Two-sided. You can choose from the following two-
sided copy options.
Copy optionDescription
1 — 1Copy one-sided originals to a one-sided copy
1 — 2Copy one-sided originals to a two-sided copy
2 — 2Copy two- sided originals to a two-sided copy
To make two-sided copies from the control panel (two-line display)
1. Load your original using the scanner glass or the ADF. For more information, see
Load the originals
2. In the Copy area, press  COPY repeatedly until  Two-sided appears.
3. Press the right arrow, 
, to select  1-side or 2-side , and then press OK .
Cancel a copy job
To stop copying, press  Cancel on the device control panel.
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							10 Configure and manage
This section is intended for the administrator or individual who is responsible for
managing the device.
This section contains the following topics:
•
Manage the device
•
Use device management tools
•
Understand the self-test report
•
Understand the network configuration page
•
Configure network options
•
Set up faxing for the device
•
Configure the device (Windows)
•
Configure the device (Mac OS X)
•
Set up the device for wireless communication (some models only)
•
Set up the device for Bluetooth communication
•
Uninstall and reinstall the software
Manage the device
The following, common tools can be used to manage the device. For information about
accessing and using the tools, see 
Use device management tools .
NOTE: Specific procedures might include other methods.
Windows
• Device control panel
• Printer driver
• Toolbox
• Network Toolbox
• Embedded Web Server
Mac OS X
• Device control panel
• HP Device Manager
• HP Printer Utility
• Embedded Web Server
This section contains the following topics:
•
Monitor the device
•
Administer the device
Configure and manage 115
 
						

							Monitor the device
This section provides instructions for monitoring the device.
Use this tool...to obtain the following information...
Device control panelObtain information about the status of jobs
that are being processed, the operating status
of the device, and the status of ink cartridges.
Embedded Web server•Printer status information: Click the
Information  tab, and then click a
selection in the left pane.
•Accumulated ink and media usage:
Click the Information  tab, and then click
Usage Report  in the left pane.
Toolbox (Windows)•Ink cartridge information:  Click the
Estimated Ink Levels  tab to view the ink-
level information, and then scroll to
display the Cartridge Details  button.
Click the Cartridge Details  button to view
information about replacement ink
cartridges and expiration dates.
NOTE:  Ink level warnings and
indicators provide estimates for planning
purposes only. When you receive a low-
ink warning message, consider having a
replacement cartridge available to avoid
possible printing delays. You do not need
to replace cartridges until prompted to do
so.
•Order supplies : Go to Estimated Ink
Levels , and then click Shop Online, to
shop on the Web; or  Order by Phone, to
view a list of phone numbers to use to
order supplies (only available in some
locations).
•Check printhead status : Go to
Information , and then click  Printhead
health .
•Align the printheads  : Go to Services ,
and then click Align the Printheads .
•Clean the printheads : Go to Services,
and then click Clean Printheads .
•Print a PQ (Print Quality) Diagnostic
page: Go to Services, and then click
Print a PQ (Print Quality) Diagnostic
Page .
•Print a self-test diagnostic page : Go to
Services , and then click  Print a Self-
Test Diagnostic Page .
•Calibrate linefeed: Go to Services , and
then click Calibrate Linefeed .
•Tray selection: Go to Services , and
then click Paper Handling .
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116 Configure and manage