HP Officejet Pro 8500 User Manual
Have a look at the manual HP Officejet Pro 8500 User Manual online for free. It’s possible to download the document as PDF or print. UserManuals.tech offer 1114 HP manuals and user’s guides for free. Share the user manual or guide on Facebook, Twitter or Google+.
Podręcznik użytkownika A909 User Guide OFFICEJET PRO 8500
HP Officejet Pro 8500 (A909) All-in-One Series User Guide
Copyright information © 2008 Copyright Hewlett-Packard Development Company, L.P. Hewlett-Packard Company notices The information contained in this document is subject to change without notice. All rights reserved. Reproduction, adaptation, or translation of this material is prohibited without prior written permission of Hewlett- Packard, except as allowed under copyright laws. The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein. Acknowledgements Windows and Windows XP are U.S. registered trademarks of Microsoft Corporation. Windows Vista is either a registered trademark or trademark of Microsoft Corporation in the United States and/or other countries. Secure Digital memory card is supported by the product. SD Logo is a trademark of its proprietor. Safety information Always follow basic safety precautions when using this product to reduce risk of injury from fire or electric shock. 1. Read and understand all instructions in the documentation that comes with the device. 2. Use only a grounded electrical outlet when connecting this product to a power source. If you do not know whether the outlet is grounded, check with a qualified electrician. 3. Observe all warnings and instructions marked on the product. 4. Unplug this product from wall outlets before cleaning. 5. Do not install or use this product near water, or when you are wet. 6. Install the product securely on a stable surface. 7. Install the product in a protected location where no one can step on or trip over the line cord, and the line cord cannot be damaged. 8. If the product does not operate normally, see Maintain andtroubleshoot . 9. There are no user-serviceable parts inside. Refer servicing to qualified service personnel. 10. Use only the external power adapter/battery provided with the device.
Contents 1 Get startedFind other resources for the product .......................................................................................11 Finding the device model number ...........................................................................................13 Accessibility ................ ................................................................................................. ...........13 Understand the device parts ...................................... .............................................................13 Front view .................................................................................................................... .....14 Printing supplies area .......................................................................................................1 5 Back view ..................................................................................................................... ....15 Control panel ................................................................................................................. ...16 Control-panel buttons and lights (Color display) .........................................................16 Control-panel buttons and lights (Two-line display) ......................................... ...........17 Color display ...............................................................................................................19 Two-line display ..........................................................................................................20 Connection information .................................... .................................................................21 Turn off the device ........................................................................................................... .......21 Eco-Tips ...................................................................................................................... ...........21 2 Install the accessories Install the duplexer .......................................................................................................... .......23 Install Tray 2 ................................................................................................................ ...........23 Turn on accessories in the print driver ...... ..............................................................................24 To turn on accessories on Windows computers ...............................................................24 To turn on accessories on Macintosh computers .............................................................. 24 3 Use the device Use device control-panel menus ........................................ ....................................................25 Device control-panel message types .................................. ....................................................26 Status messages ..............................................................................................................2 6 Warning messages ...........................................................................................................26 Error messages ................................................................................................................ 26 Critical error messages .....................................................................................................26 Change device settings ........................................................................................................ ..26 Text and symbols .............................................................................................................. .....27 Type numbers and text on the control-panel keypad ............ ............................................27 To enter text ...................................................................\ ............................................. 2 8 To enter a space, pause, or symbol ............................................................................28 To erase a letter, number, or symbol ..........................................................................28 Type text using the visual keyboard (some models only) . ................................................28 Available symbols for dialing fax numbers (some models only) ........................................29 Use the HP software ........................................................................................................... ....29 Use the HP photo and imaging software ..........................................................................29 Use the HP productivity software .................. ....................................................................30 Load the originals ................................................. ..................................................................31 Load an original in the automatic document feeder (ADF) ................................................31 Load an original on the scanner glass ..............................................................................32 1
Select print media ...................................................................................................................32 Recommended papers for printing and copying .. .............................................................33 Tips for selecting and using print media ............................ .............................. .......... .......34 Understand specifications for supported media .................. ..............................................35 Understand supported sizes .................................... ...................................................35 Understand supported media types and weights ........................................................38 Set minimum margins .......................................................................................................39 Load media .................................................................................................................... .........40 Configure trays ............................................... ........................................................................43 Print on special and custom-sized media .. ....................................... ......................................44 Print borderless ................................ .............................................................................. ........45 4 Print Change print settings ......................................................................................................... .....47 Change settings from an application for current jobs (Windows) .. .......................... ..........47 Change default settings for all future jobs (Windows) .......................................................48 Change settings (Mac OS X) ............................................................................................48 Print on both sides (duplexing) ..................................... ..........................................................48 Guidelines for printing on both sides of a page .................................................................48 Perform duplexing ............................................. ................................................................49 Print a Web page .............................................................................................................. ......49 Cancel a print job ............................................................................................................ ........50 5 Scan Scan an original .............................................................................................................. ........51 Scan an original to a computer (direct connection) ...........................................................52 Scan an original to a computer (network connection) .......................................................52 Scan an original to a memory device ................................................................................52 Use Webscan via embedded Web server ...............................................................................53 Scan from a TWAIN-compliant or a WIA-compliant program ..................................................53 Scan from a TWAIN-compliant program ............ ...............................................................53 Scan from a WIA-compliant program .......................... ......................................................53 Edit a scanned original ....................................................................................................... ....54 Edit a scanned photo or graphic .......................................................................................54 Edit a scanned document using optical character recognition (OCR) software ............ ....54 Change scan settings .......................................................................................................... ...54 Cancel a scan job ............................................................................................................. ......55 6 HP Digital Solutions (some models only) What are HP Digital Solutions? ..............................................................................................57 HP Direct Digital Filing ...................................................................................................... 57 HP Digital Fax ................................................................................................................ ...57 Requirements .................................................................................................................. .......58 Setting up the HP Digital Solutions .........................................................................................59 HP Direct Digital Filing ...................................................................................................... ......59 Set Up Scan to Network Folder ........................................................................................60 Use HP Scan to Network Folder .......................................................................................61 Set Up Scan to E-mail ......................................................................................................61 Use Scan to E-mail ...........................................................................................................6 3 Set Up HP Digital Fax ......................................................................................................... ....64 Using HP Digital Fax ....................................................................\ ...................................... ..... 65 2
7 Work with memory devicesInsert a memory card .......................................................................................................... ....67 Connect a digital camera ...................................................................................................... ..68 Connect a storage device ...................................................................................................... .70 Print DPOF photos ............................................................................................................. ....71 View photos ................................................................................................................... .........71 View photos (color display models only) ...........................................................................72 View photos using your computer .....................................................................................72 Print photos from the control panel .........................................................................................72 Print selected photos ........................................................................................................7 2 Print an index sheet from the device control panel ...........................................................73 Print passport photos (color display models only) ............................................................. 73 Save photos to your computer ................................................................................................74 8 Fax Send a fax .................................................................................................................... ..........75 Send a basic fax .............................................................................................................. .76 Send a fax manually from a phone ...................................................................................76 Send a fax using monitor dialing .......................................................................................77 Send a fax using the broadcast fax option (color display models only) .............................78 Send a fax from memory ..................................................................................................78 Schedule a fax to send later .............................................................................................79 Send a fax to multiple recipients ....................... ................................................................79 Send a fax to multiple recipients from the device control panel ................. .................80 Send a color original fax ...................................................................................................80 Change the fax resolution and Lighter / Darker settings ..................................... ............80 Change the fax resolution .............................. .............................................................81 Change the Lighter / Darker setting ..........................................................................82 Set new default settings ..............................................................................................82 Send a fax in Error Correction Mode ................................................................................82 Receive a fax ................................................................................................................. .........83 Receive a fax manually .....................................................................................................83 Set up backup fax reception .............................................................................................84 Reprint received faxes from memory ................................................................................85 Poll to receive a fax ......................................................................................................... .86 Forward faxes to another number .....................................................................................86 Set the paper size for received faxes ................................................................................87 Set automatic reduction for incoming faxes ......................................................................87 Block junk fax numbers .....................................................................................................87 Set the junk fax mode .................................................................................................88 Add numbers to the junk fax list ..................................................................................88 Remove numbers from the junk fax list .......................................................................89 View a list of blocked fax numbers ..............................................................................89 Receive faxes to your computer (Fax to PC and Fax to Mac) ........................................... 89 Fax to Pc and Fax to Mac requirements .....................................................................90 Activate Fax to PC and Fax to Mac ............................................................................90 Modify Fax to PC or Fax to Mac settings ....................................................................91 Turn off Fax to PC or Fax to Mac ................................................................................92 Contents 3
Change fax settings ................................................................................................................92 Configure the fax header ..................................................................................................92 Set the answer mode (Auto answer) .................................................................................93 Set the number of rings before answering ........................................................................93 Change the answer ring pattern for distinctive ring ...........................................................94 Set the fax error correction mode .....................................................................................95 Set the dial type ............................................................................................................. ...95 Set the redial options ........................................................................................................ 95 Set the fax speed ............................................................................................................. .96 Set the fax sound volume .................................................................................................97 Set up speed-dial entries ..................................... ...................................................................97 Set up fax numbers as speed-dial entries or groups ......................................................... 97 Set up speed-dial entries .................................... ........................................................97 Set up a speed-dial group .................................. .........................................................98 Print and view a list of speed-dial entries ..........................................................................99 View a list of speed-dial entries ..................................................................................99 To print a list of speed-dial entries ..............................................................................99 Fax over Internet Protocol (FoIP) ........ .......................................... ........................... ............100 Test fax setup ................................................................................................................ .......100 Use reports ................................................................................................................... ........101 Print fax confirmation reports ............................... ...........................................................102 Print fax error reports ......................................................................................................1 03 Print and view the fax log ................................................................................................103 Clear the fax log ........................................................................\ ..................................... . 104 Print the details of the last fax transaction ......................................................................104 Print a Caller ID History Report ................................................................\ ....................... 104 Cancel a fax .................................................................................................................. ........105 9 Copy Make copies from the device control panel ...........................................................................107 Change the copy settings .....................................................................................................1 08 Set the number of copies ...................................................................................................... 108 Set the copy paper size ....................................................................................................... .108 Set the copy paper type ....................................................................................................... .109 Change copy speed or quality ..............................................................................................109 Resize an original to fit onto letter or A4 paper .....................................................................110 Copy a legal-size document onto letter paper .. ................................................... .................111 Crop an original (color display models only) .........................................................................112 Adjust the lightness and darkness of your copy ....................................................................112 Enhance light areas of your copy .............. ........................................................ ...................112 Collate a copy job ............................................................................................................ .....113 Apply Margin Shift to a Copy Job .........................................................................................113 Two-sided copy jobs ....................................... ......................................................................114 Cancel a copy job ............................................................................................................. ....114 10 Configure and manage Manage the device ............................................................................................................. ..115 Monitor the device ..........................................................................................................11 6 Administer the device ............................................ .........................................................117 4
Use device management tools .............................................................................................118Use the Toolbox (Windows) ............................................................................................119Open the Toolbox .....................................................................................................119 Toolbox tabs .............................................................................................................119 Network Toolbox .......................................................................................................120 Use the HP Solution Center (Windows) ..........................................................................121 Use the Embedded Web server ......................................................................................121 To open the embedded Web server ..................................................... ....................122 Embedded Web server pages ..................................................................................122 Use the HP Device Manager (Mac OS X) .......................................................................123 Use the HP Printer Utility (Mac OS X) ............................................................................123 Open the HP Printer Utility ........................................................................................124 HP Printer Utility panels ............................................................................................124 Understand the self-test report .............................................................................................12 4 Understand the network configuration page .........................................................................125 Configure network options ....................................................................................................1 27 Change basic network settings .......................................................................................127 Modify wireless settings ............................................................................................127 View and print network settings ................................................................................127 Turn the wireless radio on and off .............................................................................128 Change advanced network settings ................................................................................128 Set link speed ...........................................................................................................128 To view IP settings ....................................................................................................129 To change IP settings ...............................................................................................129 Set up faxing for the device .................................................................................................. 129 Set up faxing (parallel phone systems) ...........................................................................130 Choose the correct fax setup for your home or office ...............................................131 Case A: Separate fax line (no voice calls received) ..................................................133 Case B: Set up the device with DSL .........................................................................134 Case C: Set up the device with a PBX phone system or an ISDN line . ....................135 Case D: Fax with a distinctive ring service on the same line ................................... .136 Case E: Shared voice/fax line ...................................................................................137 Case F: Shared voice/fax line with voice mail ...........................................................138 Case G: Fax line shared with computer modem (no voice calls received) ................139 Case H: Shared voice/fax line with computer modem ..............................................142 Case I: Shared voice/fax line with answering machine ................................. ............146 Case J: Shared voice/fax line with computer modem and answering machine .........148 Case K: Shared voice/fax line with computer dial-up modem and voice mail ...........152 Serial-type fax setup .................... ...................................................................................15 3 Configure the device (Windows) ...........................................................................................154 Direct connection ........................... .................................................................................1 54 Install the software before connecting the device (recommended) ...........................155 Connect the device before installing the software .....................................................155 Share the device on a locally shared network ........................................................... 156 Network connection ................................................... .....................................................156 Install the device on a network ..................................................................................158 Install the device software on client computers .........................................................158 Install the printer driver using Add Printer .................................................................159 Install the device in a pure IPv6 network environment ..............................................159 Contents 5
Configure the device (Mac OS X) .........................................................................................160Install the software for network or direct connection .......................................................160 Share the device on a locally shared network ................................................................. 161 Set up the device for wireless communication (some models only) ......................................162 Understand 802.11 wireless network settings ................................................................. 162 To set up wireless communication using the installer (Windows) ......................... ..........163 To set up wireless communication using the installer (Mac OS X) .................................164 To set up wireless communication using the device control panel with wireless setup wizard .................................................................................................................. .164 Connect the device using an ad hoc wireless network connection .................................165 To turn off wireless communication ................................................................................165 Configure your firewall to work with HP devices .............................................................165 Change the connection method ......................................................................................166 Guidelines for ensuring wireless network security ..........................................................167 To add hardware addresses to a WAP .....................................................................167 Other guidelines ........................ ................................................................................167 Set up the device for Bluetooth communication ...... ..............................................................168 To set up the device for Bluetooth communication via the embedded Web server .........169 Connect the device with Bluetooth .......................................................................\ ........... 169 Connecting the device with Bluetooth on Windows ..................................................169 Connect the device with Bluetooth on Mac OS X ............................................... ......170 Set Bluetooth security for the device ............................................................... ...............171 Use a passkey to authenticate Bluetooth devices .....................................................171 To set the device to be visible or not visible to Bluetooth devices ............................172 Reset Bluetooth settings via the embedded Web server ..........................................172 Uninstall and reinstall the software .......................................................................................172 11 Maintain and troubleshoot Replace the ink cartridges ........................................ ............................................................175 Maintain the printheads ............................................... .........................................................176 To check printhead health ..............................................................................................177 To print the print quality diagnostic page ........................................................................177 To align the printheads .......................................... .........................................................179 To calibrate the linefeed .................................................................................................179 To clean the printheads ............................................ ......................................................180 To clean the printhead contacts manually ............... .......................................................180 To replace the printheads ......................................... ......................................................182 Store printing supplies ....................................................................................................... ...184 Store ink cartridges ......................................... ................................................................184 Store printheads ............................ .................................................................................1 84 Clean the device .............................................................................................................. .....184 Clean the scanner glass .................................................................................................185 Clean the exterior ...........................................................................................................1 85 Clean the automatic document feeder ............................................................................186 General troubleshooting tips and resources .........................................................................188 6