Canon Maxify Mb2020 User Guide
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Note• If a telephone is connected to the machine, the telephone will ring when a call incomes. • You can change the number of times to ring the telephone with Incoming ring in Advanced . When DRPD or Network switch is selected: • When the call is a fax: The telephone will ring when a call incomes. The machine will receive the fax automatically when the fax ring pattern is detected. Note • You can change the number of times to ring the telephone. Advanced Settings of Receive Mode • When the call is a voice call: The telephone will ring when a call incomes. When the machine does not detect the fax ring pattern, the telephone will continue ringing. Pick up the handset, and talk on the telephone. Note • To use this feature, you need to subscribe to a compatible service provided by your telephone company. • For DRPD You need to select the appropriate ring pattern on the machine. Setting the DRPD Ring Pattern (US and Canada only) • For Network switch 831
The name of this service varies depending on the country or region of purchase. This settingmay not be also available depending on the country or region of purchase. 832
Changing the Paper SettingsThis machine prints received faxes to paper loaded in the machine beforehand. You can use the operationpanel to change the paper settings for printing faxes. Make sure that the settings are appropriate for the loaded paper. Important • If the size of loaded paper is different from that specified in the paper size setting, the received faxes are stored in the machine's memory and Check the page size and select . is displayed on the LCD. In this case, load the same size of paper as that specified in the paper size setting, then press the OK button. You can also press the Stop button to close the message and print the stored documents in the machine's memory later. Printing a Document in Machine's Memory • If no paper is loaded, or paper has run out while printing is in progress, the received faxes are stored in the machine's memory and the error message for no paper is displayed on the LCD. In this case, load paper and press the OK button. You can also press the Stop button to close the message and print the stored documents in the machine's memory later. Printing a Document in Machine's Memory Note • If the sender sends a document that is larger than Letter-size or Legal-size, such as 11 x 17 inches, the sender's machine may send the fax automatically reduced in size or divided, or send only a part of the original. 1. Make sure that the machine is turned on. 2. Select FAX on the HOME screen. LCD and Operation Panel The Fax standby screen is displayed. 3. Use the button to select Function list, then press the OK button. The Function list screen is displayed. 4. Use the button to select FAX paper settings , then press the OK button. The FAX paper settings screen is displayed. 5. Specify the settings. Use the button to change the setting item and use the button to change the setting. 833
A. Page size Select the page size from A4, Letter , or Legal . B. Type (Media type) The paper type is set to Plain paper. C. 2-sidedPrintSetting Select two-sided printing or single-sided printing. Two sided printing is available for black & white faxes. Color faxes are printed on the single-side of paper regardless of this setting. After 2-sided is selected for 2-sidedPrintSetting , press the right Function button to specify the stapling side. Note • When Page size is set to A4 or Letter , the received faxes are printed on the two-sides of paper. 6. Press the OK button. 834
Memory ReceptionIf the machine was not able to print the received fax, the received fax is stored in the machine's memory.The FAX Memory lamp is lit and Received in memory. is displayed at the Fax standby screen. Important • If you unplug the power cord, all faxes stored in the machine's memory are deleted. The next time you turn the machine on, press the OK button after a confirmation screen is displayed. The list of the faxes deleted from the machine's memory (MEMORY CLEAR REPORT) will be printed. If the machine receives a fax under one of the following conditions, the received fax will be automatically stored in the machine's memory. • The machine is set to store received faxes in its memory: When Do not print is selected for Received documents in Auto print settings under FAX settings , the received faxes are stored in the machine's memory. You can print the faxes stored in the machine's memory from the Memory reference screen in the Fax menu. Printing a Document in Machine's Memory Note • To print the received faxes automatically, select Print for Received documents in Auto print settings under FAX settings . Auto print settings • An error has occurred on the machine: If you select Print for Received documents in Auto print settings under FAX settings , a received fax will be printed automatically. However, if any of the following errors occurs, the received fax will not be printed. It will instead be stored in the machine's memory. When the error is resolved, the fax stored in the machine's memory is printed automatically. ◦ The amount of remaining ink is insufficient to print a fax: Replace the ink tank. Replacing an Ink Tank Note • You can set the machine to forcibly print a received fax even if the ink has run out. Set Print when out of ink in Auto print settings under FAX settings to Print . However, part or all of the fax may not be printed since the ink has run out. Also, the contents of the fax will not be stored in the machine's memory. If the ink has already run out, we recommend that Do not print be selected for Received documents in Auto print settings under FAX settings to store the received fax in the machine's memory. After you replace the ink tank and select Print for Received documents in Auto print settings , the fax stored in the machine's memory will be printed automatically. Auto print settings ◦ Paper has run out: 835
Load the paper and press the OK button.◦ A different size of paper from that specified by Page size in FAX paper settings is loaded: Load the same size of paper as that specified by Page size, then press the OK button. • You pressed the Stop button to cancel printing of a fax: Press the HOME button and select FAX to resume printing of the fax. Note • The machine can store up to max. 250 pages* (max. 30 documents) of faxes in the machine's memory. * When using ITU-T No.1 chart (Standard mode) • If the machine's memory becomes full during memory reception, only pages which already have beenreceived are stored in the memory. Print the received faxes stored in the machine's memory, save them on the USB flash drive, or forward received faxes to the shared folder on the computer, then delete them from the machine's memory and have the sender resend the faxes. Document Stored in Machine's Memory 836
Receiving Faxes Using Useful Functions Saving Received Faxes Automatically on a USB Flash Drive Forwarding Received Faxes Automatically to Shared Folder on the Computer Remote Reception Rejecting Fax Reception Using the Caller ID Service to Reject Calls 837
Saving Received Faxes Automatically on a USB Flash DriveYou can save received faxes on a USB flash drive as PDF files automatically when receiving a fax. This section describes the procedure to enable the machine to save received faxes on a USB flash drive automatically. Important • Do not remove the USB flash drive from the machine when the machine is set to save received faxes on a USB flash drive automatically. • For safety reasons, we recommend backing up faxes saved on a USB flash drive to another mediaperiodically to avoid unexpected accidents. • We assume no responsibility for damage to or loss of data for whatever reason even within the warrantyperiod. • Awaiting document processing. is displayed on the Fax standby screen and the faxes are stored in the machine's memory when the received faxes are not saved on the USB flash drive because the USB flash drive is not inserted or because it is not writable. You can save the faxes stored in the machine's memory to the USB flash drive manually. Delete the unnecessary fax from machine's memory after saving to the USB flash drive. Saving a Document in Machine's Memory to USB Flash Drive Deleting a Document in Machine's Memory 1. Make sure that the machine is turned on. 2. Insert the USB flash drive into the USB flash drive port. 3. Select Setup on the HOME screen. LCD and Operation Panel 4. Select Device settings , then press the OK button. 5. Use the button to select FAX settings, then press the OK button. 6. Use the button to select Auto save setting , then press the OK button. 7. Use the button to select ON, then press the OK button. 8. Use the button to select USB flash drive , then press the OK button. Note • You can save up to 250 pages of fax as one PDF file. • You can save up to 2000 PDF files on a USB flash drive. 838
•If the USB flash drive is removed or becomes full while saving faxes is in progress, the error message isdisplayed on the LCD. Press the OK button to dismiss the error.• The folder and file name of faxes saved on the USB flash drive is as follows: • Folder name: CANON_SC\FAXDOC\0001 • File name (file extension: PDF): Running numbers, starting from FAX_0001 • File date: The date and time of saving as set in the machine. For details on how to set the date and time: Setting the Date and Time • When removing the USB flash drive, set Auto save setting to OFF . 839
Forwarding Received Faxes Automatically to Shared Folder on the Computer You can forward received faxes to the shared folder on the computer as PDF files automatically.This section describes the procedure to enable the machine to forward received faxes to the shared folder on the computer automatically. Important • Do not disconnect the machine with the computer when the machine is set to forward received faxes to the shared folder on the computer automatically. • We assume no responsibility for damage to or loss of data for whatever reason even within the warrantyperiod. • Awaiting document processing. is displayed on the Fax standby screen and the faxes are stored in the machine's memory when the received faxes are not forward to the shared folder because the machine is not connected with the computer or because the shared folder setting is changed. You can forward the faxes stored in the machine's memory to the shared folder on the computer manually. Delete the unnecessary fax from machine's memory after forwarding to the shared folder. Forwarding a Document in Machine's Memory to Shared Folder on the Computer Deleting a Document in Machine's Memory Note • Register the destination folder using Canon Quick Toolbox in advance. For details on how to register the destination folder: Destination Folder Settings 1. Make sure that the machine is turned on. 2. Make sure that the machine is connected with the destination computer. 3. Select Setup on the HOME screen. LCD and Operation Panel 4. Select Device settings , then press the OK button. 5. Use the button to select FAX settings, then press the OK button. 6. Use the button to select Auto save setting , then press the OK button. 7. Use the button to select ON, then press the OK button. 8. Use the button to select Destination folder , then press the OK button. 840