Canon Maxify Mb2020 User Guide
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Sending a Fax to the Registered RecipientRegistering recipient's fax/telephone number and name in the machine's directory enables you to sendfaxes easily. Important • It may be possible that faxes will reach unintended recipients due to the misdialing or incorrect registration of fax/telephone numbers. When you send important documents, it is recommended that you send them after speaking on the telephone. Sending a Fax after Speaking on Telephone Note • For details on the basic sending operations: Sending Faxes by Entering Fax/Telephone Number 1. Make sure that the machine is turned on. 2. Load documents on the platen glass or in the ADF. 3. Select FAX on the HOME screen. LCD and Operation Panel The Fax standby screen is displayed. 4. Adjust the scan contrast and resolution as necessary. Setting Items for Sending Faxes 5. Press the left Function button. The screen to select a registered recipient is displayed. 6. Select a registered recipient. Display by nameDisplay by ID numberBy entering the initial letter using the Numeric buttons, the registered recipients are sorted by name.By entering the ID number using the Numeric buttons, the registered recipients are searched by ID number. 791
Use the button to select a recipient, then press the OK button.Use the button to select a recipient, then press the OK button.The screen to send a fax is displayed.The screen to send a fax is displayed. Note • To switch the display by name and by ID number, press the left Function button. 7. Press the Color button for color transmission, or the Black button for black & white transmission. Important • Color transmission is available only when the recipient's fax machine supports color faxing. Note • To cancel a fax transmission, press the Stop button. To cancel a fax transmission while it is in progress, press the Stop button, then follow the instructions on the LCD. • If documents remain in the ADF after the Stop button is pressed while scanning is in progress, Document in ADF. Select to eject document. is displayed on the LCD. By pressing the OK button, the remaining documents are automatically ejected. • In case the machine was not able to send a fax, such as when the recipient's line was busy, it has the function to automatically redial the number after a specified interval. Automatic redialing is enabled by default. Automatic Redialing To cancel automatic redialing, wait until the machine starts redialing, then press the Stop button. 792
Sending the Same Document to Several Recipients (Sequential Broadcasting) This machine allows you to prepare for sending the same document to a maximum of 101 recipients in oneoperation. The recipients can be specified by entering the fax/telephone numbers and selecting the registered recipients (the particular recipient's number and the group dial) in combination. The following number of recipients can be specified in combination.• The recipient registered to the machine: Up to 100 (total of the particular recipient's number and the group dial) • Entering the fax/telephone numbers or redialing: 1 Important • It may be possible that faxes will reach unintended recipients due to the misdialing or incorrect registration of fax/telephone numbers. When you send important documents, it is recommended that you send them one by one after speaking on the telephone. Sending a Fax after Speaking on Telephone Note • If you frequently send documents to the same group of recipients, you can group these numbers for group dialing. This will allow you to send documents to all the recipients in the group by simply operation. Registering Recipients in Group Dial • For details on the basic sending operations: Sending Faxes by Entering Fax/Telephone Number 1. Make sure that the machine is turned on. 2. Load documents on the platen glass or in the ADF. 3. Select FAX on the HOME screen. LCD and Operation Panel The Fax standby screen is displayed. 4. Adjust the scan contrast and resolution as necessary. Setting Items for Sending Faxes 5. Specify the first recipient. 793
Specify the first recipient with the one of the following methods. • By specifying with the recipient registered to the machine:Press the left Function button and specify the recipient. Sending a Fax to the Registered Recipient • By entering the fax/telephone numbers: Use the Numeric buttons to enter the recipient's fax/telephone number. Sending Faxes by Entering Fax/Telephone Number Note • If FAX number re-entry in Security control under FAX settings is set to ON, enter the number again. Security control • By redialing: Press the right Function button and select a number in the outgoing call logs. Manual Redialing 6. Add the recipient. 1. Use the button to select Add recipient, then press the OK button. The list of the recipients is displayed. 2. Select a method to add the recipient. 794
A. You can add the recipient from the registered recipients by the left Function button. B. You can add the recipient by entering the fax/telephone numbers after pressing the center Function button if you added a first recipient from the registered recipients. C. You can add the recipient by selecting a number from the outgoing call logs after pressing the right Function button if you added a first recipient from the registered recipients. 3. Add a recipient. Add a recipient according to the selected method. The Sequential broadcasting screen is displayed after specifying the multiple recipients. 4. If you want to add the recipient further, repeat the same procedure. Note • You can specify the recipient either by entering the fax/telephone number or by selecting a number from the outgoing call logs. • If you want to delete the recipient, use the button to select a recipient that you want to delete, then press the button. 7. Press the Color button for color transmission, or the Black button for black & white transmission. Important • Color transmission is available only when the recipient's fax machine supports color faxing. Note • To cancel a fax transmission, press the Stop button. To cancel a fax transmission while it is in progress, press the Stop button, then follow the instructions on the LCD. When you press the Stop button, fax transmission to all the recipients specified will be canceled. You cannot cancel a fax transmission to only one recipient. 795
•If documents remain in the ADF after the Stop button is pressed while scanning is in progress, Document in ADF. Select to eject document. is displayed on the LCD. By pressing the OK button, the remaining documents are automatically ejected.796
Preventing Mistransmission of FaxesThis machine has two functions for preventing the mistransmission of faxes.• Sending faxes after entering the fax/telephone number twice This function requires you to re-enter the fax/telephone number after entering the number, so that the machine prevents you from misdialing. Sending Faxes after Dialing Twice (Fax Number Re-entry) • Sending faxes after the machine checks the recipient's fax machine information Before sending a fax, the machine checks whether the recipient's fax machine information matches the dialed number. Sending Faxes after Checking Information (Checking the Recipient's Information) Sending Faxes after Dialing Twice (Fax Number Re-entry) Set FAX number re-entry to ON following the procedure below. 1. Make sure that the machine is turned on. 2. Select Setup on the HOME screen. LCD and Operation Panel 3. Select Device settings , then press the OK button. 4. Use the button to select FAX settings, then press the OK button. 5. Use the button to select Security control , then press the OK button. 6. Use the button to select FAX number re-entry , then press the OK button. 7. Use the button to select ON, then press the OK button. If you send a fax with this function, the following screen is displayed after entering the recipient's fax/ telephone number. Enter the recipient's fax/telephone number again. 797
Sending Faxes after Checking Information (Checking the Recipient's Information) Set Check RX FAX information to ON following the procedure below. Important • This function is not available when you send a fax manually. Sending a Fax after Speaking on Telephone 1. Make sure that the machine is turned on. 2. Select Setup on the HOME screen. LCD and Operation Panel 3. Select Device settings , then press the OK button. 4. Use the button to select FAX settings, then press the OK button. 5. Use the button to select Security control , then press the OK button. 6. Use the button to select Check RX FAX information , then press the OK button. 7. Use the button to select ON, then press the OK button. Important • Transmission will be canceled if the machine fails to receive the recipient's fax information or if the received information does not match the fax/telephone number. 798
Using the On Hook Dial FunctionFollow the procedure below to send faxes with the on hook dial function. Important • It may be possible that faxes will reach unintended recipients due to the misdialing or incorrectregistration of fax/telephone numbers. When you send important documents, it is recommended that you send them after speaking on the telephone. Sending a Fax after Speaking on Telephone • With manual transmission, you cannot use the platen glass to load documents. Load the documents in the ADF. When loading document on the platen glass, send a fax with automatic transmission. Sending Faxes by Entering Fax/Telephone Number Note • You can use the on hook dial function only when Hook key setting in Security control under FAX settings is set to Enable. Security control • For details on the basic sending operations: Sending Faxes by Entering Fax/Telephone Number 1. Make sure that the machine is turned on. 2. Load documents in the ADF. 3. Select FAX on the HOME screen. LCD and Operation Panel The Fax standby screen is displayed. 4. Adjust the scan contrast and resolution as necessary. Setting Items for Sending Faxes 5. Press the center Function button. 6. Specify the recipient. Specify the recipient with the one of the following methods. • By specifying with the recipient registered to the machine: Select the registered recipient by pressing the left Function button. Sending a Fax to the Registered Recipient • By entering the fax/telephone numbers. Use the Numeric buttons to enter the recipient's fax/telephone number. 799
Sending Faxes by Entering Fax/Telephone Number Note • If FAX number re-entry in Security control under FAX settings is set to ON, enter the number again. Security control • Manual redialing: Press the left Function button and select a number in the outgoing call logs. Manual Redialing 7. When you hear a high-pitched signal, press the Color button or the Black button. Press the Color button for color transmission, or the Black button for black & white transmission. Important • Color transmission is available only when the recipient's fax machine supports color faxing. Note • To cancel a fax transmission, press the Stop button. To cancel a fax transmission while it is in progress, press the Stop button, then follow the instructions on the LCD. • If documents remain in the ADF after the Stop button is pressed while scanning is in progress, Document in ADF. Select to eject document. is displayed on the LCD. By pressing the OK button, the remaining documents are automatically ejected. 800