Canon Maxify Mb2020 User Guide
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Registering Recipients Registering Recipients Using the Operation Panel of the Machine Registering Recipients Using Speed Dial Utility 801
Registering Recipients Using the Operation Panel of the MachineRegistering recipients in the machine's directory in advance allows you to dial fax/telephone numberssimply. The following methods to register are available:• Recipient registration Registering the recipient's fax/telephone number and name allows you to send a fax by selecting a registered recipient in the machine directory. Registering the Fax/Telephone Number of Recipients • Group dial registration You can combine two or more recipients registered in advance into a group. You can send the same document to all the registered recipients in the group. Registering Recipients in Group Dial You can register up to 100 recipients in total of individual recipients and group dials. Note • To change the registered information of the recipient or the group dial, see Changing Registered Information . • To delete the registered information of the recipient or the group dial, see Deleting Registered Information. • To print a list of the recipient's fax/telephone numbers and names registered, see Printing a List of the Registered Destinations . • You can register, change, or delete the registered information of the recipient or the group dial using Speed Dial Utility on the computer. Registering Recipients Using Speed Dial Utility 802
Registering the Fax/Telephone Number of RecipientsBefore you can use the machine's directory, you need to register the recipients' fax/telephone numbers.Follow the procedure below to register the recipients' fax/telephone numbers.1. Make sure that the machine is turned on. 2. Select FAX on the HOME screen. LCD and Operation Panel The Fax standby screen is displayed. 3. Use the button to select Function list, then press the OK button. The Function list screen is displayed. 4. Use the button to select TEL number registration , then press the OK button. 5. Use the button to select Directory registration , then press the OK button. 6. Use the button to select Recipient, then press the OK button. The screen to select an ID number is displayed. Note • If you already registered the recipients, the recipients' name is displayed next to the ID number. If you already registered the group dial, (Not available) is displayed. 7. Use the button or the Numeric buttons to select an unregistered ID number, then press the OK button. 8. Use the button to select a registration method, then press the OK button. 9. Register the recipients' fax/telephone number. Register the recipients' fax/telephone number depending on the registration method selected. • Direct entry 803
The screen to register the recipient's fax/telephone number and name is displayed. Go to nextstep.• From outgoing call log When you select this registration method, the screen to select the fax/telephone number from the outgoing call logs is displayed. Using the button to select a fax/telephone number and pressing the OK button, the screen to register the recipient's fax/telephone number and name is displayed. Go to next step. • From incoming call log When you select this registration method, the screen to select the fax/telephone number or the name from the incoming call logs is displayed. Using the button to select a fax/telephone number or name and pressing the OK button, the screen to register the recipient's fax/telephone number and name is displayed. Go to next step. Note • This registration method may not be available depending on the country or region of purchase. 10. Enter the recipient's name. If you select From incoming call log as a registration method, the recipient's name may be already entered. If you do not change the name, go to next step. 1. Use the button to move the cursor to the entry field of name. 804
2.Enter the recipient's name.3.
Press the OK button.
Note
•
You can enter the name up to 16 characters, including spaces.
Entering Numbers, Letters, and Symbols
11.
Enter the recipient's fax/telephone number.
If you select a fax/telephone number on From outgoing call log or From incoming call log , the fax/
telephone number is already entered. If you do not change the fax/telephone number, go to next step.
1.
Use the button to move the cursor to the entry field of fax/telephone numbers.
2.
Enter the recipient's fax/telephone number.
Note
•
You can enter the fax/telephone number up to 60 digits (40 digits for the US, Canada, Korea and some regions of Latin America), including spaces.
Entering Numbers, Letters, and Symbols
•
When Telephone line type in FAX user settings under FAX settings is set to Rotary pulse ,
you can enter a tone ("T") by pressing the Tone button.
12.
Press the OK button to finalize registration.
Note
•
To register another recipient's number and name, select an unregistered ID number and operate
in the same procedure.
•
You can check the recipient's numbers and names you have registered by printing RECIPIENTTELEPHONE NUMBER LIST.
805
Printing a List of the Registered Destinations 806
Registering Recipients in Group DialIf you register two or more registered recipients to a group dial, you can send the same document successively to all recipients registered to the group dial.1. Make sure that the machine is turned on. 2. Select FAX on the HOME screen. LCD and Operation Panel The Fax standby screen is displayed. 3. Use the button to select Function list, then press the OK button. The Function list screen is displayed. 4. Use the button to select TEL number registration , then press the OK button. 5. Use the button to select Directory registration , then press the OK button. 6. Use the button to select Group dial, then press the OK button. The screen to select an ID number is displayed. Note • If you already registered the recipients, (Not available) is displayed next to the ID number. If you already registered the group dial, the registered group name is displayed. 7. Use the button to select an unregistered ID number, then press the OK button. The screen to register the group name and the member of the group is displayed. 807
8. Enter the group name. 1. Use the button to move the cursor to the entry field of group name. 2. Enter the group name. 3. Press the OK button. Note • You can enter the name up to 16 characters, including spaces. Entering Numbers, Letters, and Symbols 9. Register the members. 1. Ensure that Member is displayed. 2. Press the left Function button. The machine's directory is displayed. 3. Choose a member to register. Display by nameDisplay by ID number 808
By entering the initial letter using the Numeric buttons, the registered recipients are sorted by name.By entering the ID number using the Numeric buttons, the registered recipients are searched by ID number.Use the button to select a member, then press the OK button.Use the button to select a member, then press the OK button. Note • To switch the display by name and by ID number, press the left Function button. The selected member is added on the list. Note • To delete the recipient from the group dial, select a recipient that you want to delete from the list and the right Function button. 4. To add another member, press the left Function button. The machine's directory is displayed. 5. Select a member to register as group member. The member to register is displayed on the list. Repeat the procedure to register another member to the same group dial. 10. Press the OK button to finalize registration. Note • To register another group, select an unregistered ID number and operate in the same procedure. • You can check the recipients you have registered to the group dial by printing GROUP DIAL TELEPHONE NO. LIST. Printing a List of the Registered Destinations 809
Changing Registered InformationTo change information registered for recipient and group dial, follow the procedure below.1. Make sure that the machine is turned on. 2. Select FAX on the HOME screen. LCD and Operation Panel The Fax standby screen is displayed. 3. Use the button to select Function list, then press the OK button. The Function list screen is displayed. 4. Use the button to select TEL number registration , then press the OK button. 5. Use the button to select Directory registration , then press the OK button. 6. Use the button to select a registration menu to change, then press the OK button. 7. Use the button or the Numeric buttons to select a recipient or a group dial to change, then press the OK button. 8. Use the button to select Edit, then press the OK button. 9. Change the registered information. • To change an individual recipient: When you want to change the recipient's name, move the cursor to the entry field of name then change the recipient's name. After pressing the OK button, the cursor moves to the entry field of fax/telephone numbers. To register the changed recipient's name, press the OK button again. When you want to change the fax/telephone number, move the cursor to the entry field of fax/ telephone numbers then change the fax/telephone number. After pressing the OK button, the changed number is registered. • To change a group dial: When you want to change the group name, move the cursor to the entry field of group name then change the group name. After pressing the OK button, the cursor moves to the list of the members. To register the changed group name, press the OK button again. When you want to add the member to group or delete from group, move the cursor to the list of the members then add the member or delete. After pressing the OK button, the changed group is registered. 810