Canon Maxify Mb2020 User Guide
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Deleting Registered InformationTo delete information registered for recipient and group dial, follow the procedure below.1. Make sure that the machine is turned on. 2. Select FAX on the HOME screen. LCD and Operation Panel The Fax standby screen is displayed. 3. Use the button to select Function list, then press the OK button. The Function list screen is displayed. 4. Use the button to select TEL number registration , then press the OK button. 5. Use the button to select Directory registration , then press the OK button. 6. Use the button to select a registration menu to delete, then press the OK button. 7. Use the button to select a recipient or a group dial to delete, then press the OK button. 8. Use the button to select Delete, then press the OK button. 9. Use the button to select Yes, then press the OK button. 811
Printing a List of the Registered DestinationsYou can print a list of the fax/telephone numbers and can keep it near the machine to refer to when dialing.1. Make sure that the machine is turned on. 2. Load paper. 3. Select FAX on the HOME screen. LCD and Operation Panel The Fax standby screen is displayed. 4. Use the button to select Function list, then press the OK button. The Function list screen is displayed. 5. Use the button to select Print reports/lists , then press the OK button. 6. Use the button to select Directory list, then press the OK button. 7. Use the button to select an item to print, then press the OK button. • If you selected Recipient: The confirmation screen to select whether to print the list in alphabetical order of the registered names is displayed. If you select Yes: Prints RECIPIENT TELEPHONE NUMBER LIST with the destination names in alphabetical order. If you select No: Prints RECIPIENT TELEPHONE NUMBER LIST with the registered entries in numerical order. • If you selected Group dial: The printing confirmation screen is displayed. Select Yes using the button and press the OK button to print GROUP DIAL TELEPHONE NO. LIST. 812
Registering Recipients Using Speed Dial UtilityAbout Speed Dial UtilitySpeed Dial Utility is a utility for forwarding the fax/telephone numbers registered on the machine to a computer and registering/changing them on the computer. In addition, you can register the fax/telephone number, user's name, user's fax/telephone number, and rejected numbers edited on the computer to the machine. You can also save them on the computer as a backup. For safety reasons, it is recommended that you backup the registered data on the computer using Speed Dial Utility. Starting Up Speed Dial Utility Speed Dial Utility Dialog box Saving Registered Information on the Machine to Your Computer Registering a Fax/telephone Number Using Speed Dial Utility Changing a Fax/telephone Number Using Speed Dial Utility Deleting a Fax/telephone Number Using Speed Dial Utility Changing Sender Information Using Speed Dial Utility Registering/Changing Rejected Number Using Speed Dial Utility Calling the Registered Information Up from Your Computer and Registering the Information to the Machine Uninstalling Speed Dial Utility 813
Starting Up Speed Dial UtilityBefore starting up Speed Dial Utility, confirm the following:• The necessary application software (MP Drivers and Speed Dial Utility) is installed. If MP Drivers or Speed Dial Utility is not yet installed, install them with the Setup CD-ROM or install them from our website. • The machine is connected to a computer correctly. Make sure that the machine is connected to the computer correctly. Do not plug in or unplug any cables while the machine is in operation, or when the computer is in sleep or standby mode. If your machine is compatible with LAN connection, make sure that the machine is connected to the computer with LAN connection to use Speed Dial Utility via LAN connection. Follow the procedure below to start up Speed Dial Utility. 1. Make sure that the machine is turned on. 2. Start up Speed Dial Utility. • In Windows 8.1 or Windows 8, select Speed Dial Utility on the Start screen to start Speed Dial Utility. If Speed Dial Utility is not displayed on the Start screen, select the Search charm, then search for "Speed Dial Utility". • In Windows 7, Windows Vista, or Windows XP, click Start and select All programs , Canon Utilities , Speed Dial Utility , and then Speed Dial Utility . Note • You can also start up Speed Dial Utility from Quick Menu or Quick Toolbox. 814
Speed Dial Utility Dialog boxThe following items are on the Speed Dial Utility dialog box.1. Printer Name: Selects the machine for editing the registered information using Speed Dial Utility. 2. Display Printer Settings Loads the registered information on the machine selected for Printer Name: into Speed Dial Utility. 3. Setting Item List: Selects the registered information for editing. Choose one item from TEL Number Registration, User Information Setting , and Rejected Number Setting . 4. Registered information list Displays the registered information selected for Setting Item List:. 5. Edit.../Select All /Delete Edits/deletes the registered information or selects all the registered information selected for Setting Item List: . When multiple items on the registered information list are selected, you cannot use the Edit... button. 6. Load from PC... Displays the registered information saved on the computer. 815
7.Instructions Displays this guide.8. Exit Quits Speed Dial Utility. Information registered or edited using Speed Dial Utility is neither saved on the computer nor registered on the machine. 9. Save to PC... Saves information edited using Speed Dial Utility on the computer. 10. Register to Printer Registers information edited using Speed Dial Utility to the machine. 816
Saving Registered Information on the Machine to Your ComputerFollow the procedure below to save the recipients' name, recipients' fax/telephone number, group dial, user's name, user's fax/telephone number, or rejected numbers that registered on the machine to the computer.1. Start up Speed Dial Utility. 2. Select the machine from the Printer Name: list box, then click Display Printer Settings . 3. Click Save to PC... . 4. Enter the file name on the displayed screen, then click Save. 817
Registering a Fax/telephone Number Using Speed Dial UtilityFollow the procedure below to register fax/telephone numbers. Note • Before you register fax/telephone numbers using Speed Dial Utility, make sure that no fax operationsare in progress. 1. Start up Speed Dial Utility. 2. Select the machine from the Printer Name: list box, then click Display Printer Settings . 3. Click TEL Number Registration from Setting Item List: . The list of registered fax/telephone numbers is displayed. 4. Select an unoccupied code from the list, then click Edit.... The Individual or Group Selection dialog box is displayed. 5. Click Register individual TEL number or Register group dial , then click Next.... • If Register individual TEL number is selected: 1. Enter the name. 2. Enter the fax/telephone number. • If Register group dial is selected: 818
1.Enter the group name.2. Select the code you want to add to the group dial, then click Add >>. Note • You can only enter numbers that have already been registered. 6. Click OK. To continue registering fax/telephone numbers or a group dial, repeat steps 4 to 6. • To save the registered information on the computer. 1. Click Save to PC... . 2. Enter the file name on the displayed screen, then click Save. • To register the registered information to the machine: 1. Click Register to Printer . 2. Confirm the message on the display, then click OK. The information is registered to the machine. 819
Changing a Fax/telephone Number Using Speed Dial UtilityFollow the procedure below to change fax/telephone numbers. Note • Before you change fax/telephone numbers using Speed Dial Utility, make sure that no fax operationsare in progress. 1. Start up Speed Dial Utility. 2. Select the machine from the Printer Name: list box, then click Display Printer Settings . 3. Click TEL Number Registration from Setting Item List: . The list of registered fax/telephone numbers is displayed. 4. Select a code to change from the list, then click Edit.... • If an individual fax/telephone number is selected: 1. Enter the new name. 2. Enter the new fax/telephone number. • If a group dial is selected: 1. Enter the new group name. 2. Add or delete a member to/from the group dial. 820