Canon I Sensys Mf8580cdw User Guide
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0ALJ-031 Faxing This chapter describes basic fax operations and various other useful functions to suit your needs, such as PC Fax to send documents directly from computers, Address Book to specify destinations easily, and Forwarding to receive faxes even when you are out of the office. NOTE Fax functions are only available for the MF8580Cdw / MF8550Cdn / MF8280Cw. You need to complete some procedures before using fax functions. Configuring Initial Settings for Fax Functions (MF8580Cdw / MF8550Cdn / MF8280Cw Only) You need to register destinations in the Address Book before using this feature. Registering in the Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) Using Basic Operations Sending Faxes Canceling Sending Faxes Receiving Faxes Specifying Scanning Settings Adjusting ResolutionAdjusting DensityAdjusting Sharpness Scanning 2 - Sided Documents (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Specifying Destinations Simply and Quickly Specifying from Address Book (Fax)Specifying Previously Used Destinations (Fax)Specifying Destinations in an LDAP Server (Fax) Sending and Receiving According to Your Purposes >Ý>ß>Ý>Ì>Û>Ì>â>ã>â
Making a Call before Sending Faxes (Manual Sending)Sending Faxes to Multiple Destinations Simultaneously (Sequential Broadcast)Storing Received Faxes into Memory (Memory Reception) Forwarding Received FaxesReceiving Fax Information Services Sending Faxes Directly from Your Computer Sending Faxes from Your Computer (PC Fax) >Ý>ß>Þ>Ì>Û>Ì>â>ã>â
0ALJ-032 Sending Faxes NOTE You need to complete some procedures before using fax functions. Configuring Initial Settings for Fax Functions (MF8580Cdw / MF8550Cdn / MF8280Cw Only) Place the document(s). Placing Documents Press . Enter the destination using the numeric keys, and press . If your machine is connected to a PBX (Private Branch Exchange), use / to select and press before entering the destination. If is not available, you need to register the R -key settings. R - Key Setting If you enter the wrong characters, press . (Press to delete each character one by one; press and hold to delete all the input characters at once.) To make it easier to specify destinations by using other methods, such as the Address Book, see Specifying Destinations for Faxes . NOTE: When is set to , a screen appears that prompts you to enter the destination again ( Checking Destinations before Sending Documents ). Enter the same destination again for confirmation. To send overseas Enter the international access code, the country code, the area code, and the fax number to specify the destination. 1Enter the international access code. 2Use /to select , and press . (pause) is inserted between numbers. In this case, 012 will be dialed first, then two seconds later, the next number will be dialed. NOTE: Inputting pauses is optional; however, consecutive numbers that are input without pauses may not be recognized correctly. Pauses can be inserted continuously. One pause inserts 4 seconds of waiting time. This time can be changed as necessary. Set Pause Time 1 2 3 >Ý>ß>ß>Ì>Û>Ì>â>ã>â
Specify the scanning settings as necessary. Use /to select the settings. Various Fax Settings Press (B&W) to start sending. Scanning starts. If you want to cancel sending, press . When placing documents in the feeder in step 1 When scanning is complete, the faxes are sent. When placing documents on the platen glass in step 1 3Enter the country code, the area code, and the fax number. 4Select to insert a pause at the end of the fax number as necessary, and press . The waiting time inserted here is fixed to 10 seconds. This time cannot be changed. 5Press . Follow the procedures below. 1Use /to select the document size, and press. When there is only one page to be scanned, proceed to step 3. 2Place the next document on the platen glass, and press (B&W). Repeat this step until you finish scanning all of the pages. 3Press . The faxes are sent. 4 5 >Ý>ß>à>Ì>Û>Ì>â>ã>â
TIPS If you always want to send faxes with the same settings: Changing Default Settings If you want to sound an alarm when the handset is off the hook: Off - Hook Alarm If you want to check the dial tone before sending to avoid sending to wrong destinations: Check Dial Tone Before Sending LINKS Canceling Sending Faxes Sending and Receiving Faxes According to Your Purposes Checking Status and Log for Sent and Received Documents >Ý>ß>á>Ì>Û>Ì>â>ã>â
0ALJ-033 Canceling Sending Faxes If you want to cancel sending faxes immediately after pressing (B&W), press on the operation panel. You can also cancel sending faxes after checking the fax status. Press to cancel If the screen displays a list of documents when is pressed Documents have been scanned and are waiting to be processed. Use /to select the document to cancel. Use(Status Monitor) to cancel (Status Monitor) Select the fax document on the screen . Fax details The number of sending document, settings, and other details are displayed. If you only want to check the details without sendin g, press (Status Monitor) to return to the fax main screen. Cancels sending. LINKS Sending Faxes Checking Status and Log for Sent and Received Documents >Ý>ß>â>Ì>Û>Ì>â>ã>â
0ALJ-034 Various Fax Settings A variety of settings are available to suit your needs, for example, when you want to adjust density or enhance the clarity of an image. Adjusting ResolutionAdjusting DensityAdjusting Sharpness Scanning 2 - Sided Documents (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) >Ý>ß>ã>Ì>Û>Ì>â>ã>â
0ALJ-035 Adjusting Resolution You can select the resolution suitable for your document type. The higher the resolution is, the clearer the image becomes, but the longer it takes to send. Select the resolution Suitable for documents that contain text only. Suitable for documents that contain fine text. Suitable for documents that contain photographs. Achieves an even finer resolution than Fine. Achieves an even finer resolution than Superfine. LINKS Sending Faxes >Ý>ß>ä>Ì>Û>Ì>â>ã>â
0ALJ-036 Adjusting Density You can adjust the density of the fax if the text or images in a document are too light or dark. Adjust the density Decreases the density. Increases the density. LINKS Sending Faxes Adjusting Sharpness >Ý>ß>å>Ì>Û>Ì>â>ã>â
0ALJ-037 Adjusting Sharpness You can adjust sharpness of the image before sending. Increase the sharpness to sharpen blurred text and lines, or decrease the sharpness to improve the appearance of magazine photos. Adjust the sharpness Decreases the sharpness, resulting in a softer image. Example: If you want to improve the appearance of magazine photos Increases the image sharpness. Example: If you want to sharpen text and lines written in pencil LINKS Sending Faxes Adjusting Density >Ý>à>Ü>Ì>Û>Ì>â>ã>â