Toshiba Perception 1 2 User Manual
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CALL FORWARDING 3A. Press them button. Call Forwarding enables you to direct your station’s incoming calls to another station. There are four types of call forwarding available: n Call Forward All Calls W Call Forward Busy W Call Forward No Answer n Call Forward Busy/No Answer In addition, there are two types of Call Forwarding System that apply to calls from DID, TIE, and CCSA trunks. These types of Call Forwarding can only be directed to an attendant console: W Call Forward Busy (System/DID) n Call Forward Busy/No Answer (System/DID) NOTE On/y one type of Sfation Call Forwarding can be in use at a the. To Call Forward All Calls: 1 A. Press them button. The GFD LED will flash. 2A. Dial the number to which calls are to be forwarded. 3A. Press them button. 16. Obtain dial tone. 28. Dial the access code IB The CFD LED will light steadily. . ..or... (if am button number is not provided) You will hear recall dial tone. 38. Dial the number to which calls are to be forwarded. 48. Dial 1. You will hear dial tone, and the number is stored. To Use Call Forward Busy: 1 A. Press the m button. The CFBY LED will flash. 2A. Dial the number to which calls are to be forwarded. 18. Obtain dial tone. 28. Dial the access code apm 38. Dial the number to which calls are to be forwarded. 48. Dial 1, To Use Call Forward No Answer: IA. Press the m button. 2A. Dial the number to which calls are to be forwarded. 3A. Press the m button. 1 B. Obtain dial tone. 28. Dial the access code (010 0, -. 38. Dial the number to which calls are to be forwarded. 4B. Dial [. To Use Call Forward Busy/No Answer: IA. Press them button. 2A. Dial the number to which calls are to be forwarded. 3A. Press the m button. The CFBY LED will light steadily. . . or (if a m button is not provided) You will hear dial tone. You will hear dial tone, and the number is stored. The CFNA LED will flash. The CFNA LED will light steadily. . . . or . . . (if the m button is not provided) You will hear recall dial tone. You will hear dial tone, and the number will be stored. The CFBN LED will flash. The CFBN LED will light steadily. 8
16. Lift the handset. 26. Dial the access code flu B -. 36. Dial the number to which calls are to be forwarded. 40. Dial a. To Use Call Forward Busy (SYSTEM/DID : IA. Press the bl : button. 2A. Dial a (the only number to which calls can be forwarded). 3A. Press them button. 16. Lift the handset. 28. Dial the access code fl[ B 38. Dial a. 48. Dial 1. To Use Call Forward Busy/No Answer (SYSTEM/DID): 1A. Press them button. 2A. Dial 1 (the only number to which calls can be forwarded). 3A. Press them button. . . . or . (if the m button is not provided) You will hear dial tone. You will hear recall dial tone. You will hear dial tone, and the number will be stored. The CFSB LED will flash. The CFSB LED will light steadily. . . . or . (if them button is not provided) You will hear dial tone. You will hear recall dial tone. You will hear dial tone, and the number will be stored. The CFSN LED will flash. The CFSN LED will light steadily. or (if them button is not provided) 16. Lift the handset. 28. Dial the access code ai 1) You will hear dial tone. You will hear recall dial tone. 38. Dial 1. 48. Dial 1. To Cancel All Types of Call Forwardlng: 1A. Press the appropriate Call Forward button. IB. Lift the handset. 2B. Dial the access code (0 0 B To Use Call Plckup Directed: 1. Lift the handset. 2. Press them button or dial the access code (1 (il 3. Dial the station number that is ringing/on hold. You will hear dial tone, and the number will be stored. NOTE: You may continue to place outgoing calls from your telephone while Call Fonvarding is in effect. The LED will go out, and Call Forwarding will be canceled. . ..or... (if no Call Forward button is provided) You will hear dial tone. You will hear dial tone, and Call Forwarding will be canceled. CALL PICKUP DIRECTED Call Pickup Directed allows you to answer a call that is ringing or on hold at a station other than your own. The call can be answered via a m button or a Call Pickup Directed access code. You will hear dial tone. You will hear recall dial tone. You will be connected to that call. NOTE: A call which rings on a secondary DN can be picked up by dialing the secondary DN, but on/y when the primary DN is idle. 10 11
To Use Call PickLID G~OUD: 1. 2. Lift the handset. . You will hear dial tone. Press the m button or dial You will be connected to any call that is ringing at any station in your the access code a B) group. To lnltlate a Conference: 1. Press the m button. 2. Dial the desired number. 3. Press them button when The DN LED indication will change from On-hold to In-use status. the new party answers. A 3-party conference will be established. To Return to Your Orlginal Connection: I. Press the appropriate 1 button. The third connection will be released and the original connection will remain. CALL PICKUP GROUP Call Pickup Group allows you to answer a call that is ringing at a station within your designated group without knowing exactly which station number is ringing. The call can be answered via a m button or a Call Pickup Group access code. NOTE: Calls can on/y be picked up from an idle station. Calls cannot be picked up on a secondary DN, if the primary DN is busy CONFERENCING By using the m button, it is possible to add a third party to an existing two-party conversation. The added party can either be a station or an outside party. It is possible for any of the three parties to disconnect at any time, leaving the remaining two parties connected. (The system will refuse to connect certain types of trunk lines.) The original connection will be placed on hold, and you will hear recall dial tone. The DN LED indication will change from In-use to On-hold status. To Consult: 1. Press them button. 2. Dial the desired number. To Return to the Orlglnal Connectlon: 1. Press the appropriate q button. 2. Resume your conversation. To Actlvate DND: IA. Press them button. 16. Lift the handset. 28. Dial the access code a B 38. Hang up. Do Not Disturb will be activated. To Cancel DND: IA. Press them button. The DND LED will go out, and Do Not Disturb will be canceled. IB. Lift the handset. 12 CONSULTATION CALL This feature enables you to consult with either an inside or outside party while you simultaneously have another call on hold. The original connection will be placed on hold, and you will hear recall dial tone. The DN LED indication will change from In-use to On-hold status. You will be connected to the third party. The DN LED indication will change from On-hold to In-use status, and the third party will be disconnected. DO NOT DISTURB Do Not Disturb allows a station to give a busy indication whenever the user does not want to be disturbed. DND can only be applied to a station’s primaiy DN. The DND LED will light, and Do Not Disturb will be activated. . . . or . . . (if am button is not provided) You will hear dial tone. . . . or . . (if am button is not provided) You will hear dial tone. 13
28. Dial the access code fl B B 38. Hang up. Do Not Disturb will be canceled. LEAST COST ROUTING NOTES: 1. Outgoing calls and features will still function white the telephone is in the DND mode; however, the telephone will appear to be busy to Your system will automatically select the least costly route (trunk group) any incoming calls. for the call that you want to make. If that route is busy, the next best route will be selected (if permitted by your Class of Service). 2. The activation of Do Not Disturb will not interfere with internal Paging. In D.05 software, the Least Cost Routing Enhancement for ‘Oil” will expand the PERCEPTION system’s capability to include international calls in its Least Cost Routing. Your system will automatically select the least costly route for the international calls that you want to make, provided the calls are permitted. HANDSFREE ANSWERBACKlSPEAKER CUT-OFF This feature allows you to reply handsfree on voice page calls and (optionally) on the following types of calls: n Station-to-Station calls on standard q buttons. n Calls from the attendant console. NOTE: If the Speaker Cut-off (SCO) feature is activated (SC0 LED on), the Handsfree Answetiack feature will be disabled and all calls will ring your telephone in the usual manner. To Answer a Call Handsfree: 1. Listen to a single tone. The DN LED will indicate In-use status, the SC0 LED will flash, the SPKR LED will flash, and the MIC LED will light steadily. 2. Speak in the direction of the telephone. 3. Lift the handset to speak privately. NOTE: If the attendant, Attendant-Position DigMa/ Telephone, or another station is announcing an outside call and you do not pick up the handset, the handsfree connection wit1 be broken when the announcer releases, and the outs/de call will rfng the q button in the usual manner. To Activate S 1. Press the The SC0 LED will light, and the call will now ring your telephone. 14 ,..: -, ‘.. . To Release S 1. Press the To Use Least Cost Routing: 1. Lift the handset. 2. Dial the access code cm BB . -. 3. Dial the number that you want to call. 4A. When the party answers, you can begin your conversation. . . . or . . . 48. Activate the Automatic Callback feature. The SC0 LED will go out, and Handsfree Answerback will now be active. You will hear dial tone. ‘You may hear dial tone at this point if your system is programmed to do so. If a trunk that is allowed by your Class of Service Is available, your call will automatically be dialed over the proper trunk and you will hear call progress tones. If no trunks are available, you will hear busy tone. NOTE: If your system has been programmed to do so, you will receive a f-second warning tone before the system advances to the last choice routing. OFF-HOOK CALL ANNOUNCE The Off-hook Call Announce feature allows a station user to voice announce through the DKT speaker of another station that is currently busy. 15 y: .))
To Establish Off-hook Call Announce from a Statlon: 1. Lift the handset. 2. Dial the directory number of the desired station. 3A. If the calling station has an automatic OCA feature, the called station will hear warning lone and you will hear ringback tone. 38. If the calling station has a manual OCA feature, there are You will hear dial tone. The system reads call forwards and station hunting data, to see if they are set, since those features take precedence over OCA. The OCA LED will flash. The called station will hear warning tone, and you will hear ringback tone. The OCA call is established. 4. You may speak to the called pafly. NOTES: 1. When the called statlon is having another OCA, your OCA will queue until the OCA h progress terminates. 2. If the called station is on-hook upon termination, your OCA automatically becomes an on-hook call. 3. I the called station is off-hook, your OCA becomes an off-hook cat/ upon termination of OCA in progress. 4. A four-second delay may occur in the operation of OCA when the fo//ow/ng instance takes place: Station A is talking to station B. Station A needs to consult with station C. Station A presses the B button and dials station C, on/y to find it busy If station C is equipped for OCA, and stat/on A’s COS allows for OCA to be performed (it is programmed for manual mode in the DEKT Program) but does not have an m button, then the four-second OCA timer is automatically initiated. The voice path will then be opened for the announcement. To Make an Outgoing Call: 1. Lift the handset. 2. Dial the required trunk access code. OUTGOING CALLS VOICE You will hear dial tone. Trunk Access Codes: You will hear outside dial tone. 3. Dial the desired telephone number. To Call Another Statlon: 1. Obtain dial tone in one of the following ways: a. Lift the handset. or . . . b. Lift the handset and press aI button. . . . or . c. For on-hook dialing, press a m button. 2. Dial the station’s number. 3. Hang up when the call is completed. STATION-TO-STATION CALLING VOICE If your primaly DN line is idle, then it will automatically be selected. Dial tone will be heard via the speaker. It Is not necessary to lift the handset unless you wish to use it. You will hear the call progress tones. 16 17
To Park a Call: 1. Press theI m button, or press the B m button and dial the access code 4 IEbb, -. 2. Hang up or dial another call. To Reconnect a Parked Call: IA. Lifl the handset. or 16. Press them button (this is necessary only for calls which are parked on a DN other than the primary DN). 2A. Press them button or dial the access code (00 B . To Hold a Call: 1. Press the w button. 2. Hang up. To Reconnect a Held Call: 1. Lift the handset. CALL HOLD AND TRANSFER CALL HOLDING Call Park and Call Hold are two methods of holding calls. The Call Park m button allows you to originate and receive calls on the q button once the call was parked (on hold). If you do not return to the parked call within a designated time perlod, your telephone will ring to recall you. The Call Hold m button causes the q button to become busy, but a held call will not recall you. The PARK LED will light (only If the m button Is equipped). The DN LED will indicate the In-use status (unchanged). The Park connection will be placed on hold, and you will hear dial tone. The primary DN LED will indicate the In-use status, and you will hear dial tone. The DN LED will indicate the In-use status, and you will hear dial tone. The PARK LED will go out, you will no longer hear dial tone, and you will be reconnected. The primary DN LED will Indicate the In-use status (unchanged). The DN LED will change from In-use to On-hold status, and the connection will be placed On-hold. If the On-hold call was on your primary q button, you will be reconnected Immediately. The DN LED will change from On-hold to tn- use status. 2. Press the q button (this Is necessary only for calls being held on a DN other than your primary DN). The DN LED will change from On-hold to In-use status. To Transfer a Call: 1. Request the party to wait. 2. Press the B button. The origlnal connection will be placed on hold, you will hear recall dial tone, and the DN LED will change from In-use to On-hold status. 3. Dial the desired number.’ ‘If you hear busy tone, return to the original party by pressing the q button. 4. When the called party answers, announce the call. 5. Hang up to transfer the call. The call will be transferred. To Accept the Waltlng Call and Termlnate the Exlstlng Call: 1. Hang up. CALL TRANSFER CALL WAITING Two short warning tones from your telephone’s speaker and a flashing CWT LED advise you that your attendant has an outside call waiting for you. When this occurs, you have three choices: 1. Ignore the call. The call will return to the attendant. 2. Terminate your existing call, and accept the new call. 3. Hold the existing call and accept the new call. In this mode, it is possible to alternate between the two calls until the conversation(s) are terminated. The CWT LED will go off, and the new call will ring your prime DN in the usual manner. 18 19
To Accept the Waltlng Call While Holding the Existing Call: 1. Press them button, or press the B button and dial the access code 4 0 The CWT LED will light steadily, the DN LED will indicate the On-hold status, and you will be connected to the waiting call. To Return to the Orlglnal Call: 1. Press the appropriate q button. To Disconnect One Call and Remain Connected to the Other Call: 1. Hang up while connected to the call that you want to terminate. 2. Press the q button. To Accept a Camp-on Call: 1. Complete the original call and hang up. 2. Answer Ihe new call. The CWT LED will flash, and the DN LED will Indicate the In-use status. NOTE: It is possible to alternate between the hvo cal/.s indefinitely by selecting either them button or the q bufton. The remaining call will appear in the hold condition at the q button. You will be connected to the remaining call. NOTE: Camp-on and Call Waiting are mutually exclusive. CAMP-ON CALLS A short warning tone from your telephone’s speaker (while you are talking with someone) advises you that an incoming call has been parked at your station. Your telephone will ring, and the DN LED will flash. NOTE: Camp-on and Call Waiting are mutually exclusive. To Answer a Meet-me Page: 1. Liff the handset of any telephone. 2. Dial the access code glven by the operator. To Leave a Message Waltlng Slgnal: 1. Dial the appropriate station number. 2. If you receive either busy or no answer, press the m button. To Cancel Message Welting by Message Center: 1A. Dial the appropriate station number. 2A. Press the m button. . . . or 1 B. Dial Ihe access code (B fl B) -. MESSAGES MEET-ME PAGE This feature will automatically connect you to a call that has been “parked” for you by the operator. If you are away from your telephone, the operator may park the call and direct you via the page system to dial an access code. You will hear dial tone. You will immediately be connected to the caller. MESSAGE CENTER OPERATION The following applies only if your telephone is designated as the Message Center. The MSG LEDs on both stations will light, and the Message Center’s MSG LED will go out when the connection is broken. The MSG LED will go out (at both stations). All Message Waiting indications will clear. 20 21
To Obtain a Message and Cancel Message Waltlng at the Station: 1. Lift the handset. 2A. Press them button. . . or . . . 28. Dial Message Center number. 3. Collect your message(s). 4. Hangup. To Cancel Message Waking at the Statlon: 1A. While the lele hone is idle, press the di button. . . . or . . . 1 B. Lift the handset. 28. Dial the access code fl B -. 38. Hang up. MESSAGE WAITING Message Waiting allows the attendant or alternative Message Center to inform a station user that a message is waiting. When you have a message waiting, the Message Waiting LED on your telephone will light or your telephone will receive a double ring every 20 minutes. If Voice Mail sets your Message Waiting, you WILL NOT receive a double ring every 20 minutes. To Page a Single External Zone: 1. Lift lhe handset. 2. Press the m button, or dial the access code 611 B 3. Dial the desired paging zone number (0 - 4). You will hear dial tone. The Message Center will ring automatically. The Message Center will ring. The MSG LED will go out, and Message Waiting will be canceled. You will hear aial tone. Message Waiting will be canceled. 4. Announce your page. To Page All External Zones: 1. Lift the handset. 2A. Press them button or dial the access code 0 mm -. . . . or . . . 28. To page all External Paging Zones in addition to the Exoanded Internal Paaina Group, dial -. - - (Programmed In DSYS.) 3. Announce your page. NOTES: 1. If you go off-hook while your station is being signaled by the Message Waiting feature, you will automatically be connected to the Message Center. 2. On the digital telephones, the B button is now a fixed feature key to the fight of the diatpad. To Page a Single Internal Group: 1. Lift the handset. 2. Press them button. or dial the access code 61 mm PAGING, EXTERNAL ZONES (FIVE ZONES) You will hear dial tone. You will now be connected to the external page zone. Paglng Access Codes Code Location ZONE 0 ZONE 1 _____ __- ZONE 2 -______ - ZQNE 3 ____ ZONE 4 Speak slowly and distinctly, and repeat your message. You will hear dial tone. You will be connected to the external all-page zone. You will be connected to all the external paging zones and the expanded internal paging group. Speak slowly and distinctly, and repeat your message. PAGING, INTERNAL GROUPS (0,2 - 17) You will hear dial tone. You will be connected to the internal paging zone. 22 23
3. Dial the desired paging group number (2 - 17). 4. Announce your page. Speak slowly and distinctly, and repeat your message. To Page All Internal Groups: 1. Lift the handset. You will hear dial tone. 2A. Press the m button and dial You will now be connected to the internal all-paging group. i (the Internal All Paging Group number). . . . or . 28. Dial the access code fl@ D __ and dial 1. You will be connected to the internal all-paging zone. . . or . . . 2C. To page the Expanded Internal You will be connected to the expanded internal paging group and all the Paging Group in addition to all external paging zones. the External Paging Zones, dial -. (Programmed in DSYS.) 3. Announce your page. Speak slowly and distinctly, and repeat your message. To Set a Message: 1. Lift the handset. 2. Dial the desired station number. STATION-TO-STATION MESSAGE WAITING WITH LCD You will hear dial tone. 3. If you receive either no answer, busy tone, or DND, press them button. The SSM LED will light at the called station. The LCD at the called station will display both “CALL” and the calling station’s DN. The LCD at the calling station will display both “SENT” and the called station’s DN. To Clear Station-to-Statlon Message from the Called Statfoiz 1. While on-hook, press them The SSM LED will go out, the “CALL” LCD display at the called station button. will clear, and the “SENT” LCD display at the calling station will clear. To Return a Statlon-to-station Message Calf: 1. Lift the handset. 2. Press them button. You will hear dial tone. The calling station will ring. When the station answers, the SSM LED will go out unless there are additional SSMs set to your station. The “CALL” LCD display at the called station will clear, and the “SENT” LCD display at the calling station will clear. To Clear 8 Station-to-Statfon Message from the Callfng Statlon: 1. Lift the handset. 2. Dial the called station number where SSM is set. You will hear dial tone. 3. Press the m button twice. The SSM LED will go out at the called station, the “CALL” LCD display at the called station will clear, and the “SENT” LCD display at the calling station will clear. NOTE: Up to six SSM displays may be stored on the LCD (only three 3- digit numbers can be displayed at one time). The station number in the left-most position will be called when the m button is pressed. To rotate the station numbers, press them button once, then press the m button located next to fhe LCD. VOICE MAIL The following lnstructlons provide general operating Information for voice mail systems. Refer to your voice mail system’s user guide for addltional operating information. To Call Forward All Calls to Voice Mall: 1. Press the m button or dial the access code a 0, . 2. Dial your Voice Mail number. The CFD LED will flash. (Another digit may have to be dialed here. Check your VM System User Guide.) 24 25
3. Dial your mailbox number. 4. Press ihe m button (or 1 if access code is used). To Cancel Call Forvfard to Voice Mail: 1. Press them button or dial the access code (10 b To Program Your Message Button to Retrieve Messages Automatically: 1. Press the m button. 2. Dial your Voice Mail number. 3. Dial your mailbox number and pass code. 4. Press them button. 5. To respond, press them button. The CFD LED will light steadily, and the call will be forwarded to your mailbox. The call forward to voice mail will be canceled. NOTE: You can set the m button to aofomatically retrieve your messages (on-hook). The MSG LED will flash. (Another digit may have lo be dialed here. Check your VM System User Guide.) The MSG LED will light steadily. You may deliver your response. To Make a Voice Page: 1. Lift the handset. 2. Press the approprfate Voice Page m button. 3. Make your announcement 26 VOICE PAGE This feature allows you to automatically be connected to the speaker of a specific digital telephone. You will hear dial tone. You will hear one ring tone, and the VCP LED will light momentarily. Your announcement will be made. To Record a Forced, or a Forced and Verifiable Account Code (Direct Trunk Access or Least Cost Routlng): 1. Access a CO line (by dialing the DTA or LCR access code). 2. Dial the distant directory number. 3. Using the dialpad, dial the I- - l2-digit account code (determined in the DMDR Program). To Record a Verlflable Account Code Before Dlallng a Call: 1. Lift the handset. 2. Press them bulton. 3. Dial the l- - 12-digit account code on the dialpad. NOTE: II the paged person is either busy on another DN or has SC0 engaged, you will hear ring tone unHl the call is answered. If that DN is busy you will hear busy tone. MISCELLANEOUS FEATURES ACCOUNT CODE CALLS On some calls, for accurate billing purposes, you may be required (forced) to dial an account code before dialing an outside number. On other calls, you may wish to record an account number voluntarily after either dialing an outside number, or receiving an incoming call. The code you enter will be recorded on the Station Message Detail Recording (SMDR) printout with the details of your call. Be sure that the Account Code Length (ACL) is programmed in DMDR. This feature will not operate without it. You will hear dial tone. You will hear recall dial tone. The account code is saved to output to SMDR. The system stores dialed directory number to auto-dial queue, and the trunk call is made. NOTE: These Forced and Forced/Verifiable Account Codes can be applicable b either all calls or loll calls only (Programming Option). You will hear dial tone. You will hear recall dial tone. 27