Ricoh Aficio MP 6500 User Manual

							Administrator Tools
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DPress the name key to be move.
You can select a name using the number keys.
EPress the name key in the place you want to move to.
The selected user key is moved to the selected position, and the user key
currently at the selected position is moved forward or backward.
If you move the selected user key forward, the user key currently at the se-
lected position is moved backward.
If you move the selected user key backward, the user key currently at the
selected position is moved forward.
You can also select a name using the number keys.
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							System Settings
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❖Print Address Book: Destination List
You can print the destination list registered in the Address Book.
Print in Title 1 Order
Prints the Address Book in Title 1 order.
Print in Title 2 Order
Prints the Address Book in Title 2 order.
Print in Title 3 Order
Prints the Address Book in Title 3 order.
Print Group Dial List
Prints the group Address Book.
APress [System Settings].
BPress [Administrator Tools].
CPress [Print Address Book: Destination List].
DSelect the print format.
ETo print the list on two-sided pages, select [Print on 2 Sides].
FPress the {Start} key.
The list prints out.
❖Address Book: Edit Title
You can edit the title to easily find a user.
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book: Edit Title].
DPress the title key you want to change.
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							Administrator Tools
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EEnter the new name, and then press [OK].
FPress [OK].
❖Address Book: Switch Title
Specifies the title to select a name.
Title 1
 Title 2
 Title 3
❖Back Up / Restore Address Book
You can back up the machine’s address book to external storage or restore the
backup copy from the external storage.
Back Up
You can back up the machine’s address book to external storage.
Restore
You can restore the backup copy of the address book from external storage.
Format
You can format the external storage.
 Obtain Media Info
The free space and occupied space of the external storage are displayed.
❖Display / Print Counter
Allows you to view and print the number of prints.
 Display / Print Counter
Displays the number of prints for each function (Total, Copier, Printer,
A3/DLT, Duplex, Transmission total, and Scanner transmission).
[Print Counter List]
Prints out a list of the number of prints made under each function.
❖Display / Clear / Print Counter per User
Allows you to view and print the numbers of prints accessed with user codes,
and to set those values to 0.
Press [UPrevious] and [TNext] to show all the numbers of prints.
The number of prints may differ from the counter value shown in Display /
Print Counter.
 Print Counter List for All Users
Prints the counter values for all the users.
 Clear Counter for All Users
Sets the counter value for all the users.
 Print Counter List Per User
Prints the counter values for each user.
 Clear Counter Per User
Sets the counter value for each user.
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							System Settings
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❖User Authentication Management
User Code Auth.
Using User Code Authentication, you can limit the available functions and
supervise their use.
When using User Code Authentication, register the user code.
Using the Printer PC Control function, you can obtain a log of prints cor-
responding to the codes entered using the printer driver.
For details about Basic Authentication, Windows Authentication, LDAP
Authentication, and Integration Server Authentication, consult your ad-
ministrator.
Function to Restrict
Copier
Document Server
Printer
 Printer: PC Control
Scanner
Printer Job Authentication
Entire
 Simple (Limitation)
 Simple (All)
Basic Auth.
Windows Auth.
LDAP Auth.
 Integration Svr. Auth.
Off
❖Enhanced Authentication Management
For details about this function, consult your administrator.
❖Administrator Authentication Management
For details about this function, consult your administrator.
❖Program / Change Administrator
For details about this function, consult your administrator.
❖Key Counter Management
You can specify that functions that you want to manage with the key counter.
Copier
Document Server
Printer
Scanner
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							Administrator Tools
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❖Extended Security
You can specify whether or not to use the extended security functions. For de-
tails about the extended security functions, consult your administrator.
❖Auto Delete File in Document Server
You can specify whether documents stored in the Document Server will or
will not be deleted after a specified period of time.
On: 3 day(s)
Off
If you select [On], documents stored subsequently are deleted after the speci-
fied period.
If you select [Off], documents are not automatically deleted.
If you select [On], enter a number of days from 1 to 180 (in 1 day increments).
The default is 3 days, this means documents are deleted 3 days (72 hours) af-
ter they are stored.
❖Delete All Files in Document Server
You can delete files stored in the Document Server, including files stored for
Sample Print, Locked Print, Hold Print, and Stored Print under the printer
function.
No
Yes
Even if a password is always set, all documents are deleted.
A confirmation message appears. To delete all documents, select [Yes].
❖Program / Change / Delete LDAP Server
Program the LDAP server to find up e-mail destinations in the LDAP server
Address Book directly. This function is possible when sending scan files by e-
mail using the scanner.
Name
Server Name
Search Base
Port Number
 Use Secure Connection (SSL)
 Authentication
User Name
 Password
 Search Conditions
Search Options
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							System Settings
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To start an LDAP search, make sure that the items listed below are set. For
other items, check your environment and make any necessary changes.
Server Name
Search Base
Port Number
 Authentication
 Search Conditions
To use the LDAP server in Administrator Tools, select [On] under LDAP server.
This function supports LDAP Version 2.0 and 3.0. Ver 2.0 does not support
High Security authentication.
❖LDAP Search
You can specify whether or not to use the LDAP server for searching.
On
Off
If you select [Off], [LDAP Search] will not appear on the searching display.
❖AOF (Always On)
Specify whether or not to use Auto Off.
On
Off
❖Preheating level setting
Set the level of the preheating mode. 
❖Firmware Version
You can check the version of the software installed in this machine.
❖Network Security Level
For details about this function, consult your administrator.
❖Auto Erase Memory Setting
For details about this function, consult your administrator.
❖Erase All Memory
For details about this function, consult your administrator.
❖Delete All Logs
For details about this function, consult your administrator.
❖Transfer Log Setting
For details about this function, consult your administrator.
Level Approximate warm-up time
13 sec
2 15 sec
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							Administrator Tools
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❖Data Security for Copying
For details about this function, consult your administrator.
❖Print Backup: Delete All Files
To delete a print backup document, press [Yes].
❖Print Backup: Compression
Set the compression method for the document you want to back up.
High Compression
 Normal Compression
Low Compression
❖Print Backup: Default Format
Set the default format for the document you want to back up.
For Printing
JPEG
TIFF
PDF (Single Page)
PDF (Multi-page)
❖Print Backup: Default Resolution
Set the default resolution for the document you want to back up.
 100 %
 66 %
50 %
 33 %
 25 %
Reference
p.3 “Accessing User Tools (System Settings)”
p.159 “Address Book”
p.173 “Printing the Counter for Each User”
p.220 “Counter”
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							System Settings
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Program / Change / Delete LDAP Server
This section explains how to specify the LDAP server settings.
To program / change the LDAP server
APress [System Settings].
BPress [Administrator Tools], and then press [TNext] twice.
CPress [Program / Change / Delete LDAP Server].
DCheck that [Program / Change] is selected.
ESelect the LDAP server you want to program or change.
When programming the server, select [Not Programmed].
FSet each item as necessary.
GPress [OK] after setting each item.
For details about LDAP server, see Programming the LDAP server.
HPress [Exit].
IPress the {User Tools/Counter} key.
Reference
p.81 “Programming the LDAP server”
To delete the programmed LDAP server
APress [System Settings].
BPress [Administrator Tools], and then press [TNext] twice.
CPress [Program / Change / Delete LDAP Server].
DPress [Delete].
ESelect the LDAP server you want to delete.
FPress [Yes].
GPress [Exit].
HPress the {User Tools/Counter} key.
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							Administrator Tools
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Programming the LDAP server
This section explains how to specify the LDAP server settings.
To enter an identification name
APress [Change] under “Name”.
Register a name for the LDAP server that will appear on the server selection
screen of the LDAP search operation.
BEnter the server’s identification name.
CPress [OK].
To enter a server name
APress [Change] under “Server Name”.
Register the LDAP server’s host name or IPv4 address.
BEnter the LDAP server name.
CPress [OK].
To enter the search base
APress [Change] under “Search Base”.
Select a route folder to start the search from e-mail addresses registered in the
selected folder are search targets.
BEnter the search base.
For example, if the search target is the sales department of ABC company, en-
ter “dc=sales department, o=ABC”. (In this example, the description is for an
active directory. “dc” is for the organization unit, and “o” is for the company.)
Search base registration may be required depending on your server environ-
ment. When registration is required, unspecified searches will result in error.
Check you server environment and enter any required specifications.
CPress [OK].
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							System Settings
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To enter a port number
APress [Change] under “Port No.”.
Specify the port number for communicating with the LDAP server. Specify a
port that is compliant with your environment.
BEnter the port number using the number keys, and then press the {#} key.
When SSL is set to [On], the port number automatically changes to “636”.
To start SSL communication
APress [On].
Use SSL to communicate with the LDAP server.
To use SSL, the LDAP server must support SSL.
When SSL is set to [On], the port number automatically changes to 689.
SSL setting must be enabled on this machine. For details, consult your net-
work administrator.
To set authentication
APress [TNext].
BPress [On] or [High Security] under Authentication.
To make a search request to the LDAP server, use the administrator account
for authentication.
Authentication settings must comply with your server’s authentication set-
tings. Check your server settings before setting this machine.
[High Security] is available only with LDAP Version 3.0.
When [High Security] is selected, the administrator password is encrypted be-
fore it is sent to the network. When [On] is selected, the password is sent with-
out encryption.
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