Ricoh Aficio MP 6500 User Manual

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5. Scanner Features
This chapter describes various items of [Scanner Features] available in this ma-
chine.
General Settings
This section describes various items of [General Features] under [Scanner Features].
Default settings are shown in bold type.
❖Switch Title
Sets index to use when the list of receivers from the machine is displayed.
❖Update Delivery Server Destination List
Press [Update Delivery Server Destination List] to update the receivers from the
delivery server. To use this function, it is necessary to set [Delivery Option] to
[On].
❖Search Destination
Select an object receiver to search in the default state from the address book
of this machine of from LDAP server.
To search from LDAP server, it is necessary to register the LDAP server in
[System Settings] and set [LDAP Search] to [On].
❖TWAIN Standby Time
When the machine is being used to send e-mail or a file, or functioning as
Document Server or a network delivery scanner, a scanning request to the
machine as a TWAIN scanner will switch the machine to the network TWAIN
scanner function. This setting determines the delay until the machine switch-
es to the network TWAIN scanner function.
Set Time: 10 second(s)
When [Set Time] is selected, you can enter the delay time with the number
keys (3-30 seconds). The machine will switch to the network TWAIN scan-
ner function when the time set here passes after the last key operation.
 Immediate
When [Immediate] is selected, the machine will switch to the network
TWAIN scanner function at once.
❖Destination List Display Priority 1
Select a destination list to be displayed when the machine is in the initial state.
You can select either [E-mail / Folder] or [Delivery Server].
 E-mail / Folder
Delivery Server
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❖Destination List Display Priority 2
In the machine’s address book, select which address book appears by default.
You can select either [E-mail Address] or [Folder].
E-mail Address
Folder
❖Print & Delete Scanner Journal
Up to 100 transmission/delivery results can be checked on this machine. If
the stored transmission/ delivery results reach 100, select whether to print
the delivery journal.
On
The transmission/delivery journal is printed automatically. The printed
journal is deleted.
Off
Transmission/delivery results are deleted one by one as new results are
stored.
 Do not Print: Disable Send
Transmission/delivery cannot be performed when the journal is full.
When printed, all records are deleted after printing. When not printed,
records over the limit are automatically deleted in succession from the oldest
record.
While the journal is being printed, files with the status waiting cannot be sent.
❖Print Scanner Journal
The scanner journal is printed and deleted.
❖Delete Scanner Journal
The scanner journal is deleted without being printed.
Reference
p.3 “Accessing User Tools (System Settings)”
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							Scan Settings
155
5 Scan Settings
This section describes various items of [Scan Settings] under [Scanner Features].
Default settings are shown in bold type.
❖Wait Time for Next Orig.: Exposure Glass
When dividing originals and scanning them individually with the exposure
glass to form a single file, select [Continuous Wait], [Off], or [Set Wait Time] for the
waiting status.
Continuous Wait
Off
Set Wait Time: 60 second(s)
If you select [SADF] in [Original Feed Type] on the Scan to Folder screen, the [Wait
Time for Next Orig.: Exposure Glass] setting becomes invalid.
If you select [Batch] in [Original Feed Type] on the Scan to Folder screen, the
[Wait Time for Next Orig.: Exposure Glass] setting becomes invalid, and the ma-
chine waits for an additional original to be put in place.
If [Set Wait Time] is selected, enter the wait time in seconds (3-999) for placing
additional originals with the number keys. Scanning will start if additional
originals are placed and the {Start} key is pressed within this time. You can
end scanning and begin transmission by pressing the {#} key within this time.
Once the specified time has elapsed, transmission starts automatically.
If [Continuous Wait] is selected, the machine will wait for additional originals
until the {#} key is pressed. Scanning will start when additional originals are
placed and the {Start} key is pressed. You can end scanning and begin send-
ing by pressing the {#} key.
If originals are placed in the auto document feeder (ADF), transmission will
start without waiting for additional originals after all originals in the ADF
have been scanned, regardless of the specified settings.
If a paper misfeed occurs or any of the following operations is performed
while the machine is waiting for additional originals, the countdown stops
and does not start again until the {#} key is pressed.
 Changing the settings such as the scan settings
 Opening the upper cover of the ADF
Pressing the {Interrupt} key to activate the copy mode
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❖Wait Time for Next Original(s): SADF
When dividing originals and scanning them separately with the ADF to form
a single file, select [Set Wait Time] or [Continuous Wait] for the waiting status.
Continuous Wait
Set Wait Time: 60 second(s)
This setting is valid if [SADF] is specified for [Original Feed Type] when scan-
ning.
If [Set Wait Time] is selected, enter the wait time in seconds (3-999) for placing
additional originals with the number keys. Scanning will start automatically
if additional originals are placed within this time. You can end scanning and
begin transmission by pressing the {#} key within this time. Once the speci-
fied time has elapsed, transmission starts automatically.
If [[Continuous Wait] is selected, the machine will wait for the additional origi-
nals until the {#} key is pressed. Scanning will start when additional originals
are placed and the {Start} key is pressed. You can end scanning and begin
sending by pressing the {#} key.
Even if originals are placed on the exposure glass, the machine will operate
according to the specified settings. However, every time originals are placed
on the exposure glass, you must press the {Start} key to start scanning. Scan-
ning will start if additional originals are placed and the {Start} key is pressed
within this time. You can end scanning and begin transmission by pressing
the {#} key within this time. Once the specified time has elapsed, transmis-
sion starts automatically.
If originals are placed in the auto document feeder (ADF), transmission will
start without waiting for additional originals after all originals in the ADF
have been scanned, regardless of the specified settings.
If a paper misfeed occurs or any of the following operations is performed
while the machine is waiting for additional originals, the countdown stops
and does not start again until the {#} key is pressed.
 Changing the settings such as the scan settings
 Opening the upper cover of the ADF
Pressing the {Interrupt} key to activate the copy mode
Reference
p.3 “Accessing User Tools (System Settings)”
Batch, SADF, Scanner Reference
Items for Specifying Scan Settings, Scanner Reference
Setting Items for Original Feed Type, Scanner Reference
Scanning Multiple Pages of Originals as One File, Scanner Reference
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							Send Settings
157
5 Send Settings
This section describes various items of [Send Settings] under [Scanner Features].
Default settings are shown in bold type.
❖Compression (Black & White)
Select whether or not to compress black and white scan files.
On
Off
Compression reduces the time required for transferring the scan file.
The actual time required for file transfer will vary depending on the file size
and network load.
❖Compression (Gray Scale)
Specify whether or not to compress multi-level (grayscale) scan files.
On: Compression Level 3
Off
If you select [On], you can specify the compression level between one and five.
The image quality is better for lower compression, but the time required for
file transfer increases accordingly.
The actual time required for file transfer will vary depending on the file size
and network load.
❖Max. E-mail Size
Select whether or not to limit the size of an e-mail to which an image is at-
tached.
On: 2048 KB
Off
When [On] is selected, enter the size limit (128-102400 KB) with the number
keys.
When the SMTP limits the size, match that setting.
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❖Divide & Send E-mail
This function is effective only when [On] is selected for [Max. E-mail Size].
Select whether or not an image exceeding the size specified in [Max. E-mail Size]
should be divided and sent using more than one e-mail.
Yes (per Max. Size)
Yes (per Page)
No
When [Yes (per Max. Size)] is selected, enter the Max. Number of Divisions (2-
500) with the number keys.
When [Multi-page: TIFF] or [Multi-page: PDF] is selected for [File Type], the image
will not be divided even if [Yes (per Page)] is selected.
When [Yes (per Max. Size)] is selected, some received files may not be able to be
restored, depending on the type of e-mail software.
When [No] is selected, the e-mail is not sent if its size exceeds the limit, and an
error message appears. The scan file is discarded.
Set the maximum e-mail size within the capacity of the SMTP server.
❖E-mail Information Language
Select the language in which email information such as title, document name,
and senders name is sent.
Select one of the following 20 languages:
British English, American English, German, French, Italian, Spanish, Dutch,
Portuguese, Polish, Czech, Swedish, Finnish, Hungarian, Norwegian, Dan-
ish, Japanese, Simplified Chinese, Traditional Chinese, Russian, and Hangul.
The e-mail text which is a template cannot be changed.
❖No. of Digits for Single Page Files
Sets digit number for serial number to attach to Single Page file name.
4 Digits
8 Digits
❖Stored File E-mail Method
Specify the e-mail setting for sending stored files. You can select [Send File] or
[Send URL Link]. This setting can be used for the following:
Send File
 Send URL Link
If you select [Send File], actual files are attached to e-mails.
If you select [Send URL Link], URL Links to file locations are attached to e-
mails.
Reference
p.3 “Accessing User Tools (System Settings)”
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							159
6. Registering Addresses and
Users for Scanner Functions
Following describes the procedure for registering the destination and the user.
Address Book
Registering information such as the names of users and their e-mail addresses in
the Address Book allows you to manage them easily.
Important
❒Address Book data is stored on the hard disk. It can be lost if there is some
kind of hard disk failure. The manufacturer shall not be responsible for any
damages resulting data loss.
You can register and manage the following items in the Address Book:
❖Names
You can register the name of the user and the key display. This is the basic in-
formation required for managing user of the machine.
To register e-mail address in the address book, you must register information
such as the user name and destination name in advance.
❖Auth. Info
You can register user codes in order to restrict particular functions to certain
users, and to check their use of each function. You can also register login user
names and login passwords to be used when sending e-mail, sending to fold-
ers, or accessing an LDAP server.
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❖Protection
You can set protection codes to stop senders name from being used or folders
from being accessed without authorization.
❖E-mail Address
You can register e-mail destinations in the Address Book.
❖Folder
You can register the protocol, path name and server name.
SMB
FTP
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							Address Book
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NCP
❖Add to Group
You can put registered e-mail and folder destinations into a group for easier
management.
Note
❒You can also use a Web Image Monitor to register names in the Address Book.
With the SmartDeviceMonitor for Admin, you can register multiple names at
the same time.
❒Using [Address Management Tool] in SmartDeviceMonitor for Admin, you can
backup Address Book data. We recommend backing up data when using the
Address Book.
❒For details about using Web Image Monitor, see the Web Image Monitor Help.
❒For operating instructions, see SmartDeviceMonitor for Admin Help.
Reference
p.3 “Accessing User Tools (System Settings)”
Managing names in the Address Book
By registering a name and key display beforehand, you can specify email and
folder destinations simply by selecting the name key.
Reference
p.163 “Registering Names”
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Sending e-mail by Quick Dial
You can also specify an e-mail address by selecting the destination shown on the
initial scanner display when sending a document using the scanner function. A
registered e-mail address can be used as the senders address, and the senders
address are automatically entered in the “From field of an email header.
Reference
p.177 “E-mail Destination”
Sending scanned files to a shared folder directly
After registering the path name, user name and password, you can connect to a
shared folder simply by selecting the destination shown on the initial scanner
display whenever sending files using the scanner function to a shared folder.
To share the folder using Windows, select the SMB protocol.
To register the folder to the FTP server, select the FTP protocol.
To register the folder to the NetWare server, select the NCP protocol.
Reference
p.181 “Registering Folders”
Preventing unauthorized user access to shared folders from the machine
After registering a protection code, you can specify the object of protection to
prevent an e-mail destination from being used without permission.
You can prevent unauthorized access to registered folders.
Reference
p.209 “Registering a Protection Code”
Managing users and machine usage
Register user codes to limit users to the following functions and check their use
of each function:
Copier
 Document Server
Scanner
Printer
Reference
p.167 “Authentication Information”
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