Ricoh Aficio MP 6500 User Manual

							Registering Folders
193
6
Using NCP to Connect
Note
❒To register a shared folder configured in Windows, see “Using SMB to Connect”
❒To register a folder in an FTP server, see “Using FTP to Connect”
Reference
p.181 “Using SMB to Connect”
p.188 “Using FTP to Connect”
Registering a Folder
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program / Change] is selected.
EPress the name you want to register or enter the registered number using
the number keys.
You can search by the registered name, user code, folder name, or e-mail address.
FPress [Auth. Info], and then press [Next].
GPress [Specify Other Auth. Info] on the right side of Folder Authentication.
HPress [Change] under Login User Name.
IEnter the login user name, and then press [OK].
JPress [Change] under Login Password.
KEnter the password, and then press [OK].
LEnter the password again to confirm, and then press [OK].
MPress [Folder].
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							Registering Addresses and Users for Scanner Functions
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NPress [NCP].
OSelect Connection Type.
If you want to specify a folder in an NDS tree, press [NDS].  I f  y o u  w a n t  t o  s p e c -
ify a folder on a NetWare server, press [Bindery].
PSpecify the folder.
QPress [OK].
RPress [Exit].
Note
❒To register the name, see “Registering Names”.
❒You can enter up to 64 characters for the user name.
❒If you have set Connection Type to [NDS], enter the user name followed
by the name of the context where the user object is located. If the user name
is “user and the context name is “context, enter “user.context
❒You can enter up to 64 characters for the password.
❒To specify a folder, you can either enter the path manually or locate the
folder by browsing the network.
❒When [Do not Specify] is selected, the NCP User Name and NCP Password
that you have specified in Default User Name / Password (Send) of File
Transfer settings applies. For details, see File Transfer.
❒If User Authentication is specified, contact your administrator.
Reference
p.163 “Registering Names”
p.195 “To locate the folder manually”
p.195 “Using Browse Network to locate the folder”
Entering Text, About This Machine
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							Registering Folders
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6
To locate the folder manually
APress [Change] under Path.
BEnter the path where the folder is located.
C[OK].
DPress [Connection Test] to check the path is set correctly.
EPress [Exit].
Note
❒If you set Connection Type to [NDS], and if the NDS tree name is tree,
the name of the context including the volume is context, the volume
name is volume and the folder name is folder, then the path will be
\	ree\volume. context\folder.
❒If you set Connection Type to [Bindery], and if the Net-Ware server name
is server, the volume name is volume and the folder name is folder,
then the path will be \\server\volume\folder.
❒You can enter a path using up to 128 characters.
❒If the connection test fails, check the settings, and then try again.
Using Browse Network to locate the folder
APress [Browse Network].
BIf you have set Connection Type to [NDS], a list of items in the NDS tree
appears. If you have set Connection Type to [Bindery], a list of items on the
NetWare server appears.
CSearch for the destination folder in the NDS tree or NetWare server.
You can press [Up One Level] to switch between levels.
DSelect the folder you want to register.
E[OK].
Note
❒Only the folders you are allowed to access appear in [Browse Network].
❒If the languages used on the machine and the destination you want to view
differ, the items in the list may not appear correctly.
❒Up to 100 items can be displayed in the list.
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							Registering Addresses and Users for Scanner Functions
196
6
Changing a registered folder
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program / Change] is selected.
ESelect the user of the registered folder you want to change.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, user code, folder name, or e-mail address.
FPress [Folder].
GSelect Connection Type.
If you want to specify a folder in an NDS tree, press [NDS].  I f  y o u  w a n t  t o  s p e c -
ify a folder on a NetWare server, press [Bindery].
HSpecify the folder.
To specify a folder, you can either enter the path manually or locate the folder
by browsing the network.
IPress [Connection Test] to check the path is set correctly.
JPress [OK].
KPress [Exit].
Note
❒To change the name, key display and title, see “Changing a Registered Name”.
Reference
p.165 “Changing a Registered Name”
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							Registering Folders
197
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Changing NCP settings
To change NCP settings:
ASelect the type of connection.
BPress [Change] of path name.
CEnter the name of the path on which the folder is located, and then press
[OK].
DPress [Connection Test] to make sure the path is correctly set up.
EWhen you have made the necessary changes to the information, press [Set].
FPress [OK].
Note
❒To specify a folder, enter its path directly or select it using Browser Network.
Reference
p.195 “To locate the folder manually”
p.195 “Using Browse Network to locate the folder”
To change the protocol
APress [SMB], or [FTP].
BA confirmation message appears. Press [Yes].
Changing the protocol will clear all settings made under the previous protocol.
CEnter each item again.
Reference
p.182 “Registering a Folder”
p.188 “Registering a Folder”
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							Registering Addresses and Users for Scanner Functions
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Deleting a Folder
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DPress [Delete].
ESelect a user of the folder you want to delete.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, user code, folder name, or e-mail address.
FPress [Folder].
GPress the protocol which is not currently selected.
A confirmation message appears.
HPress [Yes].
IPress [OK].
J[Exit].
Note
❒To delete a name entirely, see “Deleting a Registered Name”.
Reference
p.166 “Deleting a Registered Name”
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							Registering Names to a Group
199
6 Registering Names to a Group
You can register names to a group to enable easy management of e-mail address-
es and folders for each group.
To add names to a group, the groups must be registered beforehand.
Important
❒When using Scan to Folder function, you cannot send scan files to a group
with over 50 folders registered.
❒You can register up to 10 groups.
❒The maximum number of destinations registerable to a group is 500.
Note
❒You can set a protection code to prevent unauthorized access to the folders
registered in a group. For details, see “Registering a Protection Code.
Reference
p.3 “Accessing User Tools (System Settings)”
p.209 “Registering a Protection Code”
Registering a Group
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book: Program / Change / Delete Group].
DCheck that [Program / Change] is selected.
EPress [New Program].
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							Registering Addresses and Users for Scanner Functions
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FPress [Change] under Group Name.
GEnter the group name, and then press [OK].
The Key Display name is set automatically.
HPress the title key under Select Title, if necessary.
IWhen you want to change the key display, press [Change] under Key Dis-
play. Enter the key display, and then press [OK].
JPress [OK].
Note
❒The keys you can select are as follows:
[Frequent]: Added to the page that is displayed first.
[AB], [CD], [EF], [GH], [IJK], [LMN], [OPQ], [RST], [UVW], [XYZ], [1] to [10]…
Added to the list of items in the selected title.
❒You can select [Frequent] and one more page for each title.
Reference
Entering Text, About This Machine
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							Registering Names to a Group
201
6
Registering Names to a Group
You can put names that have been registered in the Address Book into a group.
When registering new names, you can also register groups at the same time.
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program / Change] is selected.
ESelect the name to register in a group.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, user code, folder name, or e-mail address.
FPress [Add to Group].
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							Registering Addresses and Users for Scanner Functions
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GSelect a group to which you want to add the name to.
The group key that you have selected becomes highlighted, and the name is
added to it.
HPress [OK].
Adding a Groupe to Another Group
You can add a group to another group.
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book: Program / Change / Delete Group].
DCheck that [Program / Change] is selected.
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