Ricoh Aficio MP 6500 User Manual

							Registering Names
163
6 Registering Names
Register user information including their names.
The user name is useful for selecting a destination when sending e-mail. You can
also use it as a folder destination.
You can register up to 2000 names.
Reference
p.3 “Accessing User Tools (System Settings)”
Registering Names
Following describes the procedure for registering names.
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program / Change] is selected.
EPress [New Program].
FPress [Change] on the right of the Name.
The name entry display appears.
GEnter the name, and then press [OK].
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							Registering Addresses and Users for Scanner Functions
164
6
HPress the key for the classification you want to use under Select Title.
IPress [OK] twice.
JPress the {User Tools/Counter} key.
Note
❒The name can be used for documents in the Document Server. For details
about the Document Server.
❒The keys you can select are as follows:
[Frequent]: Added to the page that is displayed first.
[AB], [CD], [EF], [GH], [IJK], [LMN], [OPQ], [RST], [UVW], [XYZ], [1] to [10]:
Added to the list of items in the selected title.
❒You can select [Frequent] and one more page for each title.
Reference
Entering Text, About This Machine
Document Server, Copy/ Document Server Reference
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							Registering Names
165
6
Changing a Registered Name
Following describes the procedure for changing a name
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program / Change] is selected.
ESelect the registered name you want to change.
Press the name key, or enter the registered number using the number keys.
FTo change the name or key display, press [Change] on the right of the name
or key display.
GEnter the name or key display, and then press [OK].
HTo change the title, press the key for the classification you want to use from
Select Title.
Note
❒You can search by the registered name, user code, folder name, or e-mail
address.
Reference
Entering Text, About This Machine
To change a registration number
APress [Change] to the right of “Registration No.”
BEnter a new registration number using the number keys, and then press the
{#} key.
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							Registering Addresses and Users for Scanner Functions
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6
Deleting a Registered Name
Following describes the procedure for deleting a user.
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DPress [Delete].
ESelect the name you want to delete.
Press the name key, or enter the registered number using the number keys.
FPress [Yes].
GPress [Exit].
HPress the {User Tools/Counter} key.
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							Authentication Information
167
6 Authentication Information
Following describes the procedure for authenticating a user code.
Important
❒The functions associated with each user code are the same. If you change or
delete user codes, management data and limits associated with that code be-
come invalid.
Register user codes to limit users to the following functions and check their use
of each function:
Copier
Document Server
Scanner
Printer
Note
❒You can register up to 500 user codes.
❒The number of copies scanned using the scanner function is counted for each
user code. This allows you to check each users usage.
❒To automatically register the printer driver user code, select [Printer: PC Con-
trol] for the printer in User Code Authentication. To use the user code set in
User Tools, set the user codes registered in User Tools for the printer driver.
❒For details about setting user codes for the printer driver, see Printer Driver Help.
Reference
p.3 “Accessing User Tools (System Settings)”
p.76 “User Authentication Management”
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							Registering Addresses and Users for Scanner Functions
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6
Registering a User Code
Following describes the procedure for registering a user code.
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program / Change] is selected.
EPress the name whose code is to be registered, or enter the registered
number using the number key.
You can search by the registered name, user code, folder name, or e-mail address.
FPress [Auth. Info].
GEnter the user code using the number keys, and then press {#} key.
If you make a mistake, press [Clear] or the {Clear/Stop} key.
HPress [TNext] twice.
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							Authentication Information
169
6
ISelect the functions to be used with the user code from Available Functions.
JPress [OK].
KPress [Exit].
LPress the {User Tools/Counter} key.
Note
❒User codes can contain up to eight digits.
❒To register the name, see Registering Names.
Reference
p.163 “Registering Names”
Changing a User Code
Following describes the procedure for changing a registered use code.
Important
❒Even if you change a user code, the counter value will not be cleared.
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program / Change] is selected.
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							Registering Addresses and Users for Scanner Functions
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ESelect the user whose user code you want to change.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, user code, folder name, or e-mail address.
FPress [Auth. Info].
GPress [Change], and then enter the new user code using the number keys.
HPress {#} key.
ITo change the available functions, press [Auth. Info] and then press [TNext]
twice.
JPress the key to select the functions to enable them.
Press the key to highlight it, and then the function is enabled. To cancel a se-
lection, press the highlighted key.
KPress [OK].
LPress [Exit].
MPress the {User Tools/Counter} key.
Note
❒To change the name, key display and title, see “Changing a Registered Name”.
Reference
p.165 “Changing a Registered Name”
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							Authentication Information
171
6
Deleting a User Code
Following describes the procedure for deleting a user code
Important
❒After clearing the user code, the counter is automatically cleared.
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program / Change] is selected.
ESelect the name whose code is to be deleted.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, user code, folder name, or e-mail address.
FPress [Auth. Info].
GPress [Change] to delete the user code, and then press {#} key.
HPress [OK].
IPress [Exit].
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							Registering Addresses and Users for Scanner Functions
172
6
JPress the {User Tools/Counter} key.
Note
❒To delete a name from the Address Book entirely, see “Deleting a Regis-
tered Name”.
Reference
p.166 “Deleting a Registered Name”
Displaying the Counter for Each User
Following describes the procedure for displaying the counter on individual user
basis.
APress [System Settings].
BPress [Administrator Tools].
CPress [Display / Clear / Print Counter per User].
DSelect the function usage you want to print from [Copier Counter], [Print Coun-
ter], or [Scanner Counter].
Counters for individual function usage under each user code appear.
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