Ricoh Aficio MP 6500 User Manual

							Registering Names to a Group
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6
ESelect the group that you want to put into another group.
Press the group key, or enter the registered number using the number keys.
You can search by the registered name, user code, folder name, or e-mail address.
FPress [Add to Group].
GSelect the group which you want to add to.
The group key that you have selected becomes highlighted, and the group is
added to it.
HPress [OK].
Displaying Names Registered in a Group
You can check the names or groups registered in each group.
APress [System Settings].
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							Registering Addresses and Users for Scanner Functions
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6
BPress [Administrator Tools].
CPress [Address Book: Program / Change / Delete Group].
DCheck that [Program / Change] is selected.
ESelect the group where the members you want to check is egistered.
You can search by the registered name, user code, folder name, or e-mail address.
FPress [Programmed User/Group].
All the names registered will be displayed.
GPress [OK].
Removing a Name from a Group
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program / Change] is selected.
ESelect the name to remove from a group.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, user code, folder name, or e-mail address.
FPress [Add to Group].
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							Registering Names to a Group
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6
GSelect the group from which you want to remove the name.
The group key is deselected, and the name is removed from it.
HPress [OK].
Deleting a Group Within Atnother Group
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book: Program / Change / Delete Group].
DCheck that [Program / Change] is seleced.
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							Registering Addresses and Users for Scanner Functions
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6
ESelect the group that you want to delete from.
Press the group key, or enter the registered number during the number keys.
You can search by the registered name, user code, folder name, or e-mail address.
FPress [Add to Group].
The keys of groups in which the group is registered appear highlighted.
GSelect the group that you want to delete from.
The group key is deselected and the group is deleted from it.
H[OK].
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							Registering Names to a Group
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6
Changing a Group Name
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book: Program / Change / Delete Group].
DCheck that [Program / Change] is selected.
EPress the group key you want to change.
You can search by the registered name, user code, folder name, or e-mail address.
FTo change the group name and key display, press [Change] under Group
Name or Key Display.
GEnter the new group name or key display, and then press [OK].
HTo change the title, press the title key under Select Title.
ITo change the registration number, press [Change] under Registration No..
JEnter the new registration number using the number keys.
KPress the {#} key.
LPress [OK].
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							Registering Addresses and Users for Scanner Functions
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Deleting a Goup
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book: Program / Change / Delete Group].
DPress [Delete].
EPress [Yes].
FPress a group key you want to delete.
You can search by the registered name, user code, folder name, or e-mail address.
GPress [Yes].
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							Registering a Protection Code
209
6 Registering a Protection Code
You can stop senders names or folders being accessed by setting a protection
code.
You can use this function to protect the following:
Folders
You can prevent unauthorized access to folders.
Senders names
You can prevent misuse of senders names.
Reference
p.3 “Accessing User Tools (System Settings)”
p.168 “Registering a User Code”
Registering a Protection Code to a Single User
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program / Change] is selected.
ESelect the name whose protection code you want to register.
You can search by the registered name, user code, folder name, or e-mail address.
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							Registering Addresses and Users for Scanner Functions
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FPress [Protection].
GPress [Destination] or [Sender] under Use Name as.
Both [Destination] and [Sender] can be selected at the same time.
HPress [Change] under Protection Code.
IEnter a protection code using the number keys, and then press {#}.
JPress [OK].
KPress [Exit].
Note
❒You can specify a protection code of up to eight digits. You can also specify
“Protection” without specifying a protection code.
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							Registering a Protection Code
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Registering a Protection Code to a Group User
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book: Program / Change / Delete Group].
DCheck that [Program / Change] is selected.
EPress the group key you want to register or enter the registered number us-
ing the number keys.
FPress [Protection].
GPress [Folder Destination] under Protection Object.
HPress [Change] under Protection Code.
IEnter a protection code using the number keys, and then press the {#} key.
JPress [OK].
KPress [Exit].
Note
❒You can specify a protection code of up to eight digits. You can also specify
“Protection” without specifying a protection code.
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							Registering Addresses and Users for Scanner Functions
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6Registering SMTP and LDAP Authentication
Reference
p.3 “Accessing User Tools (System Settings)”
SMTP Authentication
For each user registered in the Address Book, you can register a login user name
and login password to be used when accessing an SMTP server.
To use an SMTP server, you need to program it beforehand.
Important
❒When [Do not Specify] is selected for SMTP Authentication, the User Name
and Password that you have specified in SMTP Authentication of File Trans-
fer settings applies. For details, see File Transfer.
❒If user authentication is running, consult the administrator.
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program / Change] is selected.
EPress the name you want to register or enter the registered number using
the number keys
You can search by the registered name, user code, folder name, or e-mail address.
FPress [Auth. Info].
GPress [Specify Other Auth. Info] on the right side of SMTP Authentication.
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