Panasonic Uf 885 Users Guide

							9
Introduction
Thank you very much for purchasing the Panafax UF-885/895.
The UF-885/895 is one of the most advanced models in the Panafax family of G3 compatible, desktop facsimile
machines.
Some of its many features are
1. Plain Paper PrintingPlain paper printing means you can easily write on received documents
with a pen or pencil.  Documents do not curl, making filing easier.  In
addition, plain paper does not fade, making it ideal for long term storage
of impor tant documents.
2. Quick ScanningThe UF-885/895 Quick Scan speeds up the fax process by scanning and
storing documents into memory in about 1* second per page. 
(* UF-885 : 2.8 seconds)
(* Standard Resolution, Based on ITU-T Image No.1 Test Chart, Scanning speed applies 
to the feeding process from the leading to the lagging edge of a single page test chart. 
Time for storing process is not applied for this definition.)
This means that you no longer have to wait around until a transmission is
completed before retrieving your originals.
3. Quick Memory
TransmissionUnlike conventional memory-based fax machines, the UF-885/895 dials
as soon as the first page has been scanned. You can continue to scan
additional pages while transmission is taking place. With simultaneous
scanning and sending, you will save even more time.
4. Batch TransmissionThe UF-885/895 permits accumulation of different documents for the
same destination(s) to be transmitted in a single phone call.
5. Easy MaintenanceMaintenance requires only changing a toner cartridge, making it quicker
and easier than with other types of plain paper fax machines.
6. Memory FunctionA standard image memory feature allows you to store up to 120*
standard pages into the document memory.  After the UF-885/895 stores
your documents, it can send them to selected station(s) automatically.  
You do not have to wait until the transmission ends before retrieving your
originals.
  (*UF-885 : 60 standard pages)
7. Multi- Access
OperationThe UF-885/895 allows you to reserve the next transmission even during
reception or memory transmission.  It can also receive during document
storage.
8. Multiple LOGOThe UF-885/895 allows you to select from Multiple LOGOs which are
printed on the Header of each page sent, Cover Sheet, COMM. Journal
and Individual XMT Journal.
With a little practice, anyone can learn how to use the most popular
features of the UF-885/895.
This Users Guide will help you to use your UF-885/895 quickly and
easily. The Table of Contents shows where to find information on each
feature.  Although we recommend that you review each section briefly, it
will only be necessary to read the sections that contain the feature(s)
you will be using. 
1 
						

							10
Function Key
Any function can be started by first pressing   and then enter the function number, or by pressing
 or   scroll key repeatedly until the desired function appears on the display.
 (see Note 1)
1. If Fax Parameter is not preset to a Valid position, which enables you to use the function, the display will not show
the function.
FUNCTION
FUNCTION
2 1
3
6
FUNCTION
7
8
9
Advanced Communication
1 = Relayed Transmission
      (See Note 1)
2 = Confidential Communication    
3 = File Transmission
Polling
1 = Polling
2 = Polled
Printout
1 = Journal (Print/View)
2 = One-Touch/Abbreviated/
      Directory Search List
3 = Program List
4 = Fax Parameter List
5 = Not used
6 = Individual XMT Journal
7 = Directory Sheet
Deferred Communication
1 = XMT
2 = PollingSet Mode
1 = User Parameters
Date & Time
Logo
Character ID
ID Number (Fax Telephone Number)
2 = One-Touch/Abbreviated Numbers
3 = Program Keys
4 = Fax Parameters
5 = Relayed XMT & Conf. Comm. Parameters
      (See Note 1)
6 = Cleaning Printer Roller
Select Mode
1 = Communication Journal = OFF/ON/INC
2 = Not Used
3 = Cover Sheet = OFF/ON
4 = Password-XMT = OFF/ON (See Note 1)
5 = RCV to Memory = OFF/ON/PRINT
Edit File Mode
1 = File List (Print/View)
2 = Change Time/Station
3 = Delete File
4 = Print File
5 = Add Document
6 = Retry Incomplete File
Note: 
						

							11
External View
Handset 
(Available as an option, see page 173)
Recording Paper TrayDocument Guides
Document Return TrayPrinter Cover
500 sheets Recording Paper Cassette
(Available as an option, see page 173)250 sheets Recording Paper Cassette
(Available as an option, see page 173) Control Panel
Recording Paper Cassette
(Standard) ADF Door
Document Sub Tray
1 
						

							12
Control Panel
SPACE
SYMBOLS
CAPS
SPACESYMBOLSCAPS 01
07
13
19
25
31
P502
08
14
20
26
32
P603
09
15
21
27
P1
P704
10
16
22
28
P2
P805
11
17
23
29
P306
12
18
24
30
P4
ON LINE
TONER
ALARM
PA U S EREDIAL ABBRSUB-ADDRFLASHMONITOR STAMP
FUNCTION CLEAR SET
SPACESYMBOLSCAPS B
H
N
T
Z A 01
07
13
19
25
31
P502
08
14
20
26
32
P603
09
15
21
27
P1
P704
10
16
22
28
P2
P805
11
17
23
29
P306
12
18
24
30
P4 G
M
S
YC
I
O
UD
J
P
V
A AOUE
K
Q
WF
L
R
X
VOLUME +
-
DIRECTRY
SEARCH
INTERNET MEMORY
HALFTONE
RESOLUTION CONTRAST
LIGHTER FINE QUALITY
DARKER
ON LINETONERALARM
400 dpi FAST
START
STOP
COPY
123
456
789
0
ABC DEF
JKL MNO
TUV WXY
OPER GHI
PRS
TONE
LCD Display
Indicates date and time, or the current
operation.
Blinks when the machine is
transmitting a document or
receiving.
Blinks when the remaining
toner is getting low and lights
when the toner is running out.
(See page 16)
Lights when trouble occurs.
 (See page 155)
One-Touch Keys 
(01-32)
Used for One-Touch Dialing.
(See page 47 and 52)
Program Keys 
(P1-P8)
Used to record long dialing procedures or
Group Dialing Number keys.  
(See page 71 to 76)
Character Keys
The One-Touch Keys and Program Keys
also serve as character and symbol input
keys which are used to record your
LOGO, character ID and station name.
The character key template is printed on
the panel under the directory sheet cover.
Used to enter a symbol (, ’ & ( )
: ; + - . /) for LOGO, character
ID and station name. Use   or
 to select the symbols.
Used to switch between upper
and lower character set.  Used to insert a space while
entering LOGO, character ID
and station name. 
						

							13
 
  
123
456
789
0ABC DEF
JKL MNO
TUV WXY
OPER GHI
PRS
TONE
TONE
STOP
COPY
START
MEMORY
DIRECTRY
SEARCH
STAMP
VOLUME +
-
CONTRAST
HALFTONE
RESOLUTION
PAUSEREDIAL
ABBR
SUB-ADDRFLASH
FUNCTION
CLEAR
SET
LINE
SELECT
MONITOR
Used to set Normal, Lighter, or Darker.  
 (See page 41)
Used to start or select the function and 
sub-functions. 
These functions are explained in detail on 
page 10.Used to search for a station name. 
 (See page 49 and 54)
Used to enter a pause when recording or 
dialing a telephone number, or to redial the  
last dialed number.  (See page 59)
Used to start Abbreviated Dialing. (See page 
48 and 53)
Used to separate the Sub-address from the 
telephone number when dialing, or to access 
some features of your PBX.Used to erase the previously entered input.
Used to set operations.
Used to start On-Hook Dialing.  (See page 56)
Used to cancel operations.  When it is 
pressed, the machine will return to standby.
Used to make copies.
 (See page 64)
Used to start operations. Used for Manual Number Dialing, 
recording phone numbers, and selecting 
functions.
Used to temporarily change the Dialing
Mode to Tone when Pulse mode is set. Provides OFF, QUALITY or FAST settings for 
halftone documents.  (See page 42)Used for the following:
Adjust the monitor and ringer volume.
 (See page 23)
Move the cursor while entering numbers 
and characters.
Search the station name for Directory 
Search Dialing.
Confirm the entered station for multi-station 
communication.
Select functions.
Confirm the current communication modes 
(e.g. Page number, ID, Dialed Telephone 
number, File number) when the unit is ON 
LINE. Used to set Standard, Fine, Super-Fine.
 (See page 41)
Used to select either memory or direct 
communication.
(See page 44 to 54)Used to turn the verification stamp ON or 
OFF.   (See page 42)
Used to select the communication port.
Available for UF-895 only if the Optional G3 
Communication Port Kit has been installed. 
 (See page 173)
Control Panel
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							14
INSTALLING YOUR MACHINE
Main Unit and Accessories
Unpack the carton and check that you have all the accessories illustrated.
MachineToner CartridgeDocument Return Tray
Recording Paper TrayTelephone Line CablePower Cord
User’s Guide / Quick GuidePaper Size LabelLithium Battery and Holder 
						

							15
Installing the Accessories
Final Installed View
Handset Cradle [Available as an Option]
Hook the projections into the square holes
on the machine.
Connect the cable into the HANDSET jack
on the machine.
Handset
[Available as an Option]
Handset Cord
[Available as an Option]
Document Return and
Recording Paper Trays
Hook the projections into the
square holes on the machine.
2
ADF Door
Installing the Lithium Battery
(This battery is used to backup the clock during power
failures, see page 166)
(1) Open the ADF Door.
(2) Install the Battery Holder, slide it to the Left until it latches and
close the ADF Door. 
						

							16
Installing the Toner Cartridge
1Unpack the Toner Car tridge and rock it back
and for th as shown for 5 or 6 times to even the
toner inside.
2Remove the protective seal.
Note: Pull on the seal slowly and straight out.
3Push the Release Button to open the Printer
Cover.
Continued on the next page.
Toner Cartridge
Printer Cover
Release Button 
						

							17
4Align the arrow and the projection on both
sides as shown and insert the Toner Cartridge
into the machine.
5Close the Printer Cover firmly.
6If you are replacing the Toner Car tridge, it is recommended to clean the Printer Roller to maintain good
printing quality.  To clean the Printer Roller, follow the procedure on page 163.
Printer Cover
Installing the Toner Cartridge
2 
						

							18
Loading the Recording Paper
Paper Specifications
In general, most bond papers will produce excellent results.  Most photocopy papers will also work very well.
There are many name and generic brands of paper available.  We recommend that you test various papers
until you obtain the results you are looking for. For detailed recommended paper specifications, see page 172.
How to Load the Recording Paper
1Slide out the Paper Cassette from the machine.
2Adjust the Paper Length Guide to the proper
paper size (A4, LTR, or LGL).  
For LGL size paper, remove the Paper Length
Guide and store it in the provided slot in the
front left side of the Paper Cassette.
If reloading the same size of paper, skip the
step 2 and 3.
3Adjust the Paper Width Guide and Clip to the
proper paper (A4, or LTR/LGL).
The factory default for the Paper Width Guide
and Clip are on LTR/LGL position.  For A4
paper size, adjust by following the steps
below.
(1) Replace the Paper Width Guide into the
proper slot (A4 or LTR/LGL).
(2) Release the Paper Width Clip latch.
(3) Pull upwards to remove the Paper Width
Clip.
(4) Replace the Paper Width Clip into the
A(A4) or L(LTR/LGL) slot.
(5) Push down on the Paper Width Clip to latch
it in place.
Paper Cassette
Paper Length Guide
A
LA
L
Paper Width GuidePaper Width Clip