Panasonic Uf 885 Users Guide

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Confidential Mailbox and Confidential Network Communications
Your machine is equipped with two Confidential Communication features which ensure that the Confidential
information you send is received only by the person with the correct confidential code.
Confidential Mailbox
The confidential mailbox feature can be used as a mailbox to communicate with other compatible models using a
4-digit confidential code.  The Confidential Mailbox feature receives document(s) with a confidential code into
memory.  These documents can only be printed by the person who has the correct confidential code.
Figure 1 :  Confidential Mailbox
Compatibility with Other Machines
Table 1 shows a list of compatible Panafax models which have the Confidential Mailbox feature.  It also shows
whether or not special settings are required. (see Note 1) (see Note 2) (see Note 3) (see Note 4) (see Note 5)
Table 1 : Confidential Mailbox Requirement
1. If your machine receives two confidential faxes with same confidential code, both documents are stored together in
the same confidential mailbox.
2. Up to 20* Mailbox files can be stored in memory.  So, you can receive the confidential fax using 20* different
confidential codes. (*UF-885 : Up to 10 Mailbox files)
3. If the memory overflows, the machine will stop receiving and release the line.
4. We recommend that optional flash memory card be installed when this function is used.  See page 170 on Image
Memory Capacity.
5. If confidential faxes were received in the mailbox of UF-733, you cannot poll those documents. The UF-733 is
designed to print out the received confidential document locally only.Compatible Model Special Settings
DF-1100 UF-280M UF-312 UF-322 UF-332 UF-342
UF-344 UF-550 UF-560 UF-733 UF-744 UF-745
UF-755 UF-755e UF-766 UF-770 UF-788 UF-880
UF-885 UF-895Not Required.
AB
A
B
Panafax
Compatible
ModelPanafax
Compatible
Model
Send
with
Conf.Code
1000Send
with
Conf.Code
2000
Panafax
Compatible
Model
Polling
with
Conf.Code
1000Print out
with
Conf.Code
2000
(Note 5)
MAILBOX
Document A and B
are stored into memory. Panafax Compatible Model 
(Note 5)
Note:
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Sending a Confidential Document to a Remote Stations Mailbox
 (see Note 1)
1
 Set document(s) face down.
2
        
3
  
4
Enter a 4-digit Confidential Code.
Ex:
5
6
Dial by any one of the following methods:
One-Touch Dialing
Abbreviated Dialing
Manual Number Dialing
Directory Search Dialing
Ex:
7
If necessary, inform the receiving person and tell them the 
Confidential Code.
1. If the receiving station has a Network Password, you must set the same password, shared by the receiving station,
to send confidential fax. (See pages 128 and 129)
ENTER STATION(S)
THEN PRESS START 00%
FUNCTION22SETCONF. COMM.    (1-5)
ENTER NO. OR 
∨ ∧ 
1SETCONFIDENTIAL XMT
  CONF.CODE=
❚❚❚❚
2233CONFIDENTIAL XMT
  CONF.CODE=2233
SETENTER STATION
THEN PRESS START
01(Station name)
5551234
START
Confidential Mailbox and Confidential Network Communications
Note: 
						

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Polling a Confidential Document from a Remote Stations Mailbox
After you have been informed that someone has transmitted a confidential document to a remote stations
mailbox, you can poll the confidential document from the remote station by following the procedure below.
 (see Note 1)
1
        
2
  
3
Enter a 4-digit Confidential Code.
Ex:
4
5
Dial by any one of the following methods:
One-Touch Dialing
Abbreviated Dialing
Manual Number Dialing
Directory Search Dialing
Ex:
6
1. The confidential file will be erased automatically at the center station after being polled.
FUNCTION22SETCONF. COMM.    (1-5)
ENTER NO. OR 
∨ ∧ 
2SETCONFIDENTIAL POLL
  CONF.CODE=
❚❚❚❚
2233CONFIDENTIAL POLL
  CONF.CODE=2233
SETENTER STATION
THEN PRESS START
01
(Station name)
5551234
START
Confidential Mailbox and Confidential Network Communications
Note:
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Receiving a Confidential Document to Your Machines Mailbox
No special setting is required, your machine comes with this feature ready to use.  Your machine receives a
confidential fax the same way it receives a normal fax message.  When receiving the confidential fax, the display
shows the following message (CONF. RCV REPORT) and prints out the Confidential Receive Repor t.
Sample CONF. RCV Report
Explanation of contents
 (see Note 1) (see Note 2)
 (see Note 3) (see Note 4)
*********************-CONF. RCV REPORT- ***********DATE JAN-12-1999 *****TIME 15:00 ***********
                 ** NOTICE OF CONFIDENTIAL DOCUMENT HELD **
      (1)        (2)                  (3)           (4)
      FILE NO.   RECEIVED FROM        PAGES         TIME RECEIVED
        040      PANAFAX               001          JAN-12 15:00
                                                 -PANASONIC               -
*******************************-HEAD OFFICE    -**** -        201 555 1212- *******************
(1)File number:001 to 999
(2)Received remote stations ID:Character ID or Numeric ID
(3)Number of pages received
(4)Received date and time
1. If your machine receives two confidential faxes with same confidential code, both documents are stored together in
the same confidential mailbox.
2. Up to 20* Mailbox files can be stored in memory.  So, you can receive the confidential fax using 20* different
confidential codes. (*UF-885 : Up to 10 Mailbox files)
3. If the memory overflows, the machine will stop receiving and release the line.
4. You can verify whether the unit has received a confidential fax by printing out the File List.  (See page 77)
MESSAGE IN MAIL BOX
Confidential Mailbox and Confidential Network Communications
Note: 
						

							123
Storing a Confidential Document in Your Machines Mailbox
Use the following procedure to store a document in a confidential mailbox in your machine.  Once the confidential
document is stored in your machine, it can be polled by another machine.
 (see Note 1)
1
 Set document(s) face down.
2
        
3
  
4
Enter a 4-digit Confidential Code.
Ex:
5
The document(s) will be stored into memory.
If necessary, inform the receiving par ty of the confidential
document and tell them the confidential code needed to
poll the document.
1. The confidential file will be erased automatically after being polled.
If you wish to retain the confidential file even after being polled, change the setting of Fax Parameter 
No. 42 (CONF. POLLED FILE SAVE) to Valid.
ENTER STATION(S)
THEN PRESS START 00%
FUNCTION22SETCONF. COMM.    (1-5)
ENTER NO. OR 
∨ ∧ 
3SETCONFIDENTIAL POLLED
  CONF.CODE=
❚❚❚❚
2233CONFIDENTIAL POLLED
  CONF.CODE=2233
SET* STORE *     NO.002
      PAGES=001   01%
Confidential Mailbox and Confidential Network Communications
Note:
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Printing Out a Confidential Document from Your Machines Mailbox
After you have been notified that someone has transmitted a confidential document to your machines mailbox,
use the following procedure to print out the confidential document.
 (see Note 1)
1
        
2
  
3
Enter the Confidential Code of the document you want to 
print out.
Ex:
4
The machine will print out the confidential documents.
1. The confidential file will be erased automatically after being printed out even if the setting of Fax Parameter No. 42
(CONF. POLLED FILE SAVE) is changed to Valid.
FUNCTION22SETCONF. COMM.    (1-5)
ENTER NO. OR 
∨ ∧ 
4SETPRINT CONF. FILE
  CONF.CODE=
❚❚❚❚
2233
PRINT CONF. FILE
  CONF.CODE=2233
SET* PRINTING *   
       PAGE=001/001
Confidential Mailbox and Confidential Network Communications
Note: 
						

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Deleting a Confidential Document Stored in Your Machines Mailbox
If your memory becomes full, or you just want to clean out your confidential documents, you may delete one or
more confidential faxes stored in your machine by using the following procedure.
There are two types of confidential file deletions, one is to delete the file individually by its Confidential Code, and
the other is to delete all confidential files in memory.
To delete a file using Confidential Code
To delete all confidential files in memory
1
        
2
  
3
Enter a 4-digit Confidential Code.
Ex:
4
1
        
2
  
3
4
FUNCTION22SETCONF. COMM.    (1-5)
ENTER NO. OR 
∨ ∧ 
5SETDELETE CONF. FILE
  CONF.CODE=
❚❚❚❚
2233
DELETE CONF. FILE
  CONF.CODE=2233
SET* DELETING *
  CONF.CODE=2233
FUNCTION22SETCONF. COMM.    (1-5)
ENTER NO. OR 
∨ ∧ 
5SETDELETE CONF. FILE
  CONF.CODE=
❚❚❚❚
SETDELETE ALL CONF.
 FILES? 1:YES 2:NO
1
* DELETING *
  ALL CONF. FILES
Confidential Mailbox and Confidential Network Communications
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Confidential  Network Communications (Via a Center Station)
The Confidential Network Communication requires a Center Station such as a UF-650 to communicate with other
Panafax models which have confidential communication features.  First the Initial Sending Station sends a
confidential document to the Center Station together with a Confidential Code.  The document will remain in the
center stations memory until polled by the End Receiving Station.  In the example given in figure 2, the End
Receiving Station must know the Confidential code attached to the document.
Figure 2 : Sending Confidential Faxes via a Center Station
If a UF-650 or UF-620 is the Center Station, more than one document can be stored in the same memory file
using the same Confidential Code.  That is, you can keep adding faxes to the file, just like putting mail in a
mailbox, until the memory is full.  If a UF-640 is the Center Station, you cannot add a fax to the file which has the
same Confidential Code attached with a file already stored in the memory.  Whichever station you use, you can
create more than one file, each with a different Confidential Code.
The stored confidential document will be available to be polled by the end receiving station.
Once you have polled or printed the confidential document from the Center Station, the document is
automatically erased from the Center Stations memory.
AB
AB
Initial
Sending
StationInitial
Sending
Station
Send
with
Conf.Code
1000Send
with
Conf.Code
2000
UF-650
Center Station
End
Receiving
Station
End
Receiving
Station
Polling
with
Conf.Code
1000Polling
with
Conf.Code
2000
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							127
Compatibility with Other Machines
Table 1 shows how your machine fits in with the compatibility requirements of the different kinds of facsimile
stations which make up a Network for Confidential Communications.  It also shows whether or not special
settings are required.
Table 1: Confidential Communication Requirement
Setting Up Your Machine for Confidential Network Communications
To use Confidential Communications, you must first preset the Confidential Communication Fax Parameter
described below.  Then, every time you actually send a Confidential Fax you must set a Confidential Code.
1. Confidential Communication Fax Parameter
This switches the Confidential Communications function to Valid or Invalid.
2. Own Telephone Number
The full telephone number should be entered.
3. Network Password and Polling Password
You may use Network Password and Polling Password to prevent outside facsimile(s) from using the
Confidential Communication network.  The same password must be provided to all the machines inside the
network.
4. Confidential Code
A 4-digit code must be assigned to each Confidential Fax you send.  It identifies the fax when it is stored in the
Relay Station.  The receiving person must know the code in order to poll the fax from the Relay Station.
Station Compatible Model Special Settings
Initial Sending StationDF-1100, Panafax 145, Panafax 155, 
UF-140, UF-150, UF-160, UF-160M, 
UF-170, PD-170E, UF-250, UF-260, 
UF-270, UF-270M, UF-280M, UF-300, 
UF-312, UF-322, UF-342, UF-344, 
UF-550, UF-560, UF-620, UF-640, 
UF-650, UF-733, UF-744, UF-745, 
UF-750, UF-750D, UF-755, UF-755e, 
UF-766, UF-770, UF-788, UF-880, 
UF-885, UF-895
Required.  Please refer to 
the individual Users Guides 
of each machine. Confidential Center Station UF-620, UF-640, UF-650
End Receiving StationDF-1100, Panafax 145, Panafax 155, 
UF-140, UF-150, UF-160, UF-160M, 
UF-170, PD-170E, UF-250, UF-260, 
UF-270, UF-270M, UF-280M, UF-300, 
UF-312, UF-322, UF-332, UF-342, 
UF-344, UF-550, UF-560, UF-620, 
UF-640, UF-650, UF-733, UF-744, 
UF-745, UF-750, UF-750D, UF-755, 
UF-755e, UF-766, UF-770, UF-788, 
UF-880, UF-885, UF-895
Confidential Mailbox and Confidential Network Communications
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To set the Fax Parameter for Confidential Network Communication
1
  
2
  
3
     
4
5
  
FUNCTION7
S E T  M O D E         ( 1 - 6 )
ENTER NO. OR 
∨ ∧ 
4SETFAX PARAMETER(01-99)
        NO.=
❚
41SET41 CONF. FAX PARA.
 1:INVALID
2
41 CONF. FAX PARA.
 2:VALID
SETSTOP
Confidential Mailbox and Confidential Network Communications