Panasonic Uf 885 Users Guide
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99
Department Code
General Description
This operation requires the user to input a preset 4-digit Depar tment Code before transmission. The Depar tment
Name of the selected Depar tment Code is printed on the Header of each page sent, Cover Sheet, COMM.
Journal and Individual Transmission Journal. When the Depar tment Code is set, the Transaction Journal will be
sor ted by the Department Code number (01 - 24) when it is printed.
If you wish to prevent unauthorized persons from setting, changing or erasing the Depar tment Code settings, you
should set the Access Code to restrict these settings. (See page 85)
Setting the Department Code
1
2
3
4
5
6
Enter Department Code number.
Ex: (01 to 24)
FUNCTION7
S E T M O D E ( 1 - 6 )
ENTER NO. OR
∨ ∧
4SETFAX PARAMETER(01-99)
NO.=
❚
77SET77 LOGO/DEPT. CODE
1:INVALID
3
77 LOGO/DEPT. CODE
3:DEPT. CODE
SETDEPT. CODE (01-24)
ENTER NO. OR
∨ ∧
12
LOGO/DEPT. NAME
12
❚
5
100
(see Note 1)
(see Note 2)
7
Enter your Department Name (max. 25 characters and
digits) by using Character keys. (See page 12)
Ex:
(See Note 1)
8
9
Enter a 4-digit Depar tment Code.
Ex:
10
To record another Depar tment Code, repeat step 6 to 10.
To return to standby, press .
1. Use to copy the default LOGO which is set in the User Parameters. You can add the department name
following the default LOGO.
2. When enabling the Dept. Code feature for the first time, it is important to Print the Journal by pressing
, , , and in order to erase the previous journal contents.
PANASONICSPACE
SALES
LOGO/DEPT. NAME
12 PANASONIC SALES
❚
SETINPUT DEPT. CODE
❚❚❚❚
1234
INPUT DEPT. CODE
1234
SET
STOP
LOGO/DEPT. NAME
13
❚
COPY
FUNCTION61SET1
Department Code
Note:
101
Changing or Erasing the Department Code
If you have to change or erase any of the Department Codes, follow the steps below.
1
2
3
If you set the Access Code to restrict the Fax Parameters
settings, the unit prompts you to Input the Access Code.
Input the Access Code and press .
4
5
6
Enter the Department Code number you wish to change
or erase.
Ex: (01 to 24)
FUNCTION7
S E T M O D E ( 1 - 6 )
ENTER NO. OR
∨ ∧
4SETINPUT ACCESS CODE
❚❚❚❚
SET
FAX PARAMETER(01-99)
NO.=
❚
77SET77 LOGO/DEPT. CODE
3:DEPT. CODE
SETDEPT. CODE (01-24)
ENTER NO. OR
∨ ∧
12
LOGO/DEPT. NAME
12 PANASONIC SALES
Department Code
5
102
(see Note 1) (see Note 2)
7
then enter a new LOGO. (See Note 1 and 2)
Ex:
or just go to step 10 to erase the Department Code.
8
9
Then enter a new Department Code.
Ex:
10
To change or erase another Department Code, repeat
step 6 to 10. To return to standby, press .
1. If you make a mistake, use to move the cursor beyond the incorrect character, press then re-enter
the correct Department Name.
2. Use to copy the default LOGO which is set in the User Parameters. You can add the department name
following the default LOGO.
CLEAR
PANAFAXSPACE
SALES
LOGO/DEPT. NAME
12
❚
LOGO/DEPT. NAME
12 PANAFAX SALES
❚
SETINPUT DEPT. CODE
1234
CLEAR
5678
INPUT DEPT. CODE
❚❚❚❚
INPUT DEPT. CODE
5678
SET
STOP
LOGO/DEPT. NAME
13
❚
CLEAR
COPY
Department Code
Note:
103 Sending Document with Department Code 1 Set document(s) face down. 2 Dial by any combination of the following methods: One-Touch Dialing Abbreviated Dialing Manual Number Dialing, press after each station is entered (UF-895: Up to 70 stations, UF-885: Up to 32 stations) Directory Search Dialing, press after each station is entered (For details, see page 46 to 49.) Ex: 3 4 Enter a 4-digit Depar tment Code. Ex: 5 The document is sent with the header of the selected Depar tment Name. The selected Department Name is printed on the COMM. Journal, Individual Transmission Journal and Cover Sheet. ENTER STATION(S) THEN PRESS START 00% SET SET 01(Station name) 5551234 START INPUT DEPT. CODE ❚❚❚❚ 1234 INPUT DEPT. CODE 1234 START Department Code 5
104
Sending Document with Department Code (Voice Mode Transmission)
1
Set document(s) face down.
2
Lift the optional handset or the external telephone or
press .
Ex: Press
3
Enter a 4-digit Depar tment Code.
Ex:
4
5
Dial the telephone number from the keypad.
Ex:
6
When you hear a beep,
The document is sent with the header of the selected
Depar tment Name. The selected Department Name is
printed on the COMM. Journal, Individual Transmission
Journal and Cover Sheet.
ENTER STATION(S)
THEN PRESS START 00%
MONITOR
MONITOR
INPUT DEPT. CODE
❚❚❚❚
1234
INPUT DEPT. CODE
1234
SET* MONITOR *
❚
5551234
* DIALING *
5551234
❚
START
ON LINE * XMT *
5551234
Department Code
105
Printing a Department Code List
The Department Code List can be printed out following the Fax Parameter List.
Sample Department Code List (Prints following the Fax Parameter List)
Explanation of contents
1
2
*************** -FAX PARAMETER LIST- ************** DATE JAN-12-1999 ***** TIME 15:00 *** P.02
DEPARTMENT CODE LIST
(1) (2) (3)
NUMBER DEPARTMENT NAME DEPARTMENT CODE
01 Panafax Sales 0001
02 Panafax Service 0002
03 Panafax Accounting 0003
24 Panafax Engineering 0024
-PANASONIC -
************************************ -HEAD OFFICE - ********* - 201 555 1212 - ********
(1) Department Code Number : 01-24
(2) Department Name : Up to 25 characters
(3) Department Code : 4 digits
FUNCTION6
PRINT OUT (1-7)
ENTER NO. OR
∨ ∧
4SET* PRINTING *
FAX PARAMETER LIST
Department Code
5
106
Printing a Department Code Journal
When the Department Code is set, the Transaction Journal will be sorted by the Department Code number when
it is printed. All contents of the Journal will be erased automatically after being printed.
Sample Department Code Journal / Originated Calls
1
2
3
*************** -JOURNAL- ************************* DATE JAN-12-1999 ***** TIME 15:00 *** P.01
ORIGINATED CALLS
JAN-10 TO JAN-12 (1)
(2) (3)
TOTAL PAGES = 000038 TOTAL TIME = 00:23:56
(4) (5)
01: Panafax Sales
--------------------------------
NO. COMM. PAGES FILE DURATION X/R IDENTIFICATION DATE TIME DIAGNOSTIC
01 OK 005 00:05:13 XMT
5551234 JAN-10 15:10 C0044903C0000
21 OK 021/021 019 00:10:15 FWD FAX FORWARD JAN-10 18:10 C0044903C0000
(6) (7)
TOTAL PAGES = 000026 TOTAL TIME = 00:15:28
02: Panafax Service
--------------------------------
NO. COMM. PAGES FILE DURATION X/R IDENTIFICATION DATE TIME DIAGNOSTIC
19 OK 001/001 017 00:00:13 XMT
5551234 JAN-11 10:10 C0044903C0000
30 OK 011/011 045 00:08:15 XMT SERVICE DEPT. JAN-12 13:10 C0044903C0000
TOTAL PAGES = 000012 TOTAL TIME = 00:08:28
-PANASONIC -
************************************ -HEAD OFFICE - ********* - 201 555 1212 - ********
FUNCTION6
PRINT OUT (1-7)
ENTER NO. OR
∨ ∧
1SETJOURNAL
1:PRINT 2:VIEW
1
* PRINTING *
JOURNAL
Department Code
107
Sample Department Code Journal / Received Calls
Explanation of contents
*************** -JOURNAL- ************************* DATE JAN-12-1999 ***** TIME 15:00 *** P.02
RECEIVED CALLS
JAN-10 TO JAN-12 (1)
(2) (3)
TOTAL PAGES = 000011 TOTAL TIME = 00:13:41
NO. COMM. PAGES FILE DURATION X/R IDENTIFICATION DATE TIME DIAGNOSTIC
55 OK 005 00:05:13 RCV 4445678 JAN-10 12:10 C0044903C0000
56 OK 005/005 020 00:08:15 PLD 111 222 333 JAN-10 19:15 C0044903C0000
70 OK 001 017 00:00:13 RCV 44567345 JAN-11 10:10 C0044903C0000
-PANASONIC -
************************************ -HEAD OFFICE - ********* - 201 555 1212 - ********
(1) Period date of this journal
(2) Number of total pages transmitted/received for this machine.
(3) Total transmitted/received time for this machine.
(4) Department Code Number : 01-24
(5) Department Name
(6) Number of total pages transmitted/received for this department.
(7) Total transmitted/received time for this depar tment.
Department Code
5
108
Multiple LOGO
General Description
This operation allows the user to select one of the 25 preset LOGOs before a transmission. The selected LOGO is
printed on the Header of each page sent, Cover Sheet, COMM. Journal and Individual Transmission Journal.
Setting the Multiple LOGO
(see Note 1)
1
2
3
4
5
6
Enter LOGO number.
Ex: (01 to 24)
7
Enter your LOGO (max. 25 characters and digits) by using
character keys. (See page 12)
Ex:
(See Note 1)
8
To record another LOGO, repeat step 6 to 8. To return to
standby, press .
1. Use to copy the default LOGO which is set in the User Parameters. You can add the department name
following the default LOGO.
FUNCTION7
S E T M O D E ( 1 - 6 )
ENTER NO. OR
∨ ∧
4SETFAX PARAMETER(01-99)
NO.=
❚
77SET77 LOGO/DEPT. CODE
1:INVALID
2
77 LOGO/DEPT. CODE
2:MULTI-LOGO
SETMULTI-LOGO (01-24)
ENTER NO. OR
∨ ∧
12
LOGO/DEPT. NAME
12
❚
PANASONICSPACE
SALES
LOGO/DEPT. NAME
12 PANASONIC SALES
❚
SET
STOP
LOGO/DEPT. NAME
13
❚
COPYNote: