Panasonic Digital Imaging Systems For Facsimile And Interner Fax Email Functions Dp 8020 Operating Instructions

							51
Internet Fax
Features
Explanation of Contents
(*These parameters are in the General Settings. Refer to the Operating Instructions (For Copy & Network Scan 
Functions).)
MAC Address:MAC Address from the 3rd page of the Fax Parameter List printout (press 
 (If set on other function mode), then press   
 ).
*(1)IP Address:The Internet Protocol (IP) address assigned to your machine.
*(2)Subnet Mask:The Subnet Mask number.
*(3)Default Gateway IP Address:The Default Gateways IP Address.
*(4)Primary DNS Server IP Address:The IP address of the Primary DNS Server.
*(5)Secondary DNS Server IP 
Address:The second IP address of the Primary DNS Server.
(6)Email Address:The Email Address assigned to your machine. (Up to 60 characters)
(7)SMTP Server Name or SMTP 
Server IP Address:The SMTP Server Name (up to 60 characters). The SMTP Server IP Address.
(8)SMTP Auth Name:The SMTP Authorized Name. (Up to 40 characters)
(9)SMTP Auth Password:The SMTP Authorized Password. (Up to 10 characters)
(10)POP Server Name or POP 
Server IP Address:The POP Server Name (up to 60 characters). The POP Server IP Address.
(11)POP User Name:The POP User Name. (Up to 40 characters)
(12)POP Password:The POP Password. (Up to 10 characters)
(13)LDAP Server Name or LDAP 
Server IP Address:The LDAP Server Name (up to 60 characters, Ex: ldap.company.com). The 
LDAP Server IP Address.
(Available for some countries only.)
(14)LDAP Login Name:The LDAP Login Name. (Up to 40 characters, Ex: username)
(Available for some countries only.)
(15)LDAP Password:The LDAP Password. (Up to 10 characters, Ex: password)
(Available for some countries only.)
(16)LDAP Search Base:The LDAP Search Base. (Up to 60 characters, Ex: cn=users, dc=company, 
dc=com)
(Available for some countries only.)
*(17)Host Name/Domain Name:The name assigned to your machine. (Up to 50 characters)
(18)Default Subject:The information to be added to the Subject Line for all outgoing emails. (Up to 
40 characters)
(19)Default Domain:Specify the Domain Name (up to 50 characters) to be added to frequently used 
or incomplete outgoing email addresses (i.e. @yourcompany.com).
(20)Selectable Domains:Enter up to 10 Domain Names that can be selected during manual email 
addressing. (Up to 30 characters)
(21)Remote Password:Enter a security password (up to 10 characters) to allow Remote Programming 
of the Internet Parameters and Auto Dialer or the retrieval of the Journal via 
email.
(22)Relay XMT Password:Enter a password to provide network security to your Relay Station (for G3 
relay purposes). (Up to 10 characters)
(23)Manager’s Email Address:Enter your Department Manager’s email address for notification of all Internet 
relayed transmissions for supervision and cost control purposes. (Up to 60 
characters)
(24)Relay Domain (01 to 10):Enter up to 10 Domain Names that are authorized to access your Internet Fax 
for Relayed Transmission Request. (Up to 30 characters)
Relay Domain, a.k.a. Domain Name in your machine.
FAX/EMAILFUNCTION6
4SET 
						

							52
Internet Fax Features
Internet Communication Features
QTransmission/Reception
Your machine allows you to transmit documents over the Internet to another Internet Fax, or a PC. The document is 
first scanned and converted into a TIFF-F, or PDF* file, and then transmitted to the remote location as an attachment 
file to an email using MIME encoding.
The email system at the receiving end must support MIME. Otherwise, the attachment file will be detached, and lost.
When you send an email message to someone, your machine uses Simple Mail Transfer Protocol (SMTP) to transfer 
your outgoing mail to your SMTP Mail Server, which in turn uses SMTP to send your mail to the Internet.
Note: PDF file is only available if sending the document(s) to a PC.
QInternet Fax Delivery Notice (MDN)
If the sender (Internet Fax) desires a processing confirmation, it must request a Message Disposition Notification when 
sending the message itself to a device supporting this notification function.
Several email applications such as Eudora and Outlook® Express support, and are able to respond to the delivery 
confirmation notification sent from the Internet Fax. As well as send a request for notification to the Internet Fax by 
email applications that support MDN (Message Disposition Notification) function.
For additional details on MDN, consult a suitable reference such as the Help file, and the Operating Instructions of 
each respective email application.
Internet Fax Transmission
Message Delivery Notification (MDN)
Response Capability Notification
Internet Fax
PC
Eudora, Outlook Express, etc.
Legend :
: MDN Request from the Originator
: MDN Response with Capability Notification from the Recipient
: MDN Response from the RecipientMDN Request
MDN RequestMDN Response
Capability Notification
MDN ResponseInternet Fax
PC
Eudora, Outlook Express, etc.
Email Transmission 
						

							53
Internet Fax
Features
QDirect SMTP
Simple Mail Transfer Protocol (SMTP) is used to transfer mail reliably and efficiently. An important feature of SMTP is 
its capability to transport mail across networks, usually referred to as SMTP mail relay by employing SMTP Server.
Direct SMTP allows you to transmit documents to another Internet Fax directly without using an SMTP Server. For this 
feature to work reliably, the IP Address should remain unchanged (ask your Network Administrator to reserve the IP 
Address). The Domain Name of the machines and other record information must be properly registered in the DNS 
Server. 
Furthermore, in common cases only email and web service from the Internet are permitted into the corporate intranet, 
and corporate network administrators are extremely unwilling to open the firewall for other, incoming services, since 
each opened path represents additional, potential security threats.
This makes Direct SMTP attractive because it can operate throughout the organizations Intranet.
QInternet Mail Reception
Your machine allows you to receive, and print a PC transmitted email automatically or manually, depending on its 
setup configuration. However, if the received email includes a file attachment in a format other than TIFF-F, such as 
PDF, JPEG, Word, Excel, PowerPoint, your machine prints an error message instead.
LANLAN
InternetInternet
Internet Fax Internet Fax
SMTP Server
Typical SMTP 
RoutingDirect SMTP
InternetInternet
LANLANLANLANInternet Fax Internet Fax
PCPCInternet Fax
Transmission
Internet Mail
Reception
Email Transmission 
						

							54
Internet Fax Features
Important Information
QGeneral Description
Your machine uses the same communication protocols as email: the Simple Mail Transfer Protocol (SMTP). The 
differences from a standard G3 fax communication using the Public Telephone Network (PSTN) are as follows.
QDifferences Between Internet Fax and Regular Fax
A regular Fax machine goes off-hook, dials, and the phone network completes a circuit over phone lines to the 
receiving fax. You pay for the circuit. The two faxes negotiate a connection, synchronize and exchange image data.
The Internet Fax works like an email, the image data is broken down into packets, and is transmitted through your 
Local Area Network (LAN) to the Internet or Intranet instead of using a telephone company’s network, thus saving you 
long distance costs.
QTransmitted Document Confirmation
1. Your machine does not directly connect to the final destination (see Note below), but rather connects to a Mail 
Server via LAN. Therefore, if a document cannot be correctly transmitted due to an error, the erroneous mail may 
be returned from the Mail Server to your machine.
2. The erroneous mail may take a long time to return (20 to 30 minutes) depending on the destination location, traffic 
on the network or LAN system configuration.
3. Depending on the Mail Server, it is also possible that erroneous mail is not returned at all. Therefore, when 
transmitting important or time sensitive documents, it is recommended that you follow up with a telephone call to 
confirm reception.
4. Documents cannot be transmitted correctly if the destination Mail Server does not conform to the MIME protocol. 
Erroneous mail may not be returned depending on the Mail Server.
Note:
1) Fax Parameter No. 172 (Direct Internet Fax XMT), if set to Valid, allows you to configure Phone Book so that 
you can directly send to the destination without medium of SMTP.
2) Your machine supports the Delivery Notice feature. (See page 52, 152)
QYour Machine Cannot Make a Phone Call via LAN
Your machine can only make a phone call using a regular telephone line (PSTN).
QDual Port Communication
Your machines dual port capability, allows simultaneous G3 Fax Communication over regular telephone line (PSTN) 
and LAN Communication.
QTransmission Resolution
In view of PC transmission, the factory default setting for the resolution is set to FINE mode. If required, this setting can 
be changed to Normal. 
						

							55
Internet Fax
Features
QInternet Mail Reception
1. Your machine can receive text email from a PC, and print ANSI characters. It will print a ❚ symbol if an 
unrecognized character is received.
2. Received email font and character size are fixed, and cannot be changed.
3. Text email will be printed at about 72 lines per page. It is recommended that you use A4/Letter size recording 
paper.
4. If the received text email includes a file attachment in a format other than TIFF-F, such as PDF, JPEG, Word, Excel, 
PowerPoint, your machine prints an error message instead.
5. If the received email includes attached TIFF-F formatted image files, the text and TIFF-F formatted image file will 
be printed on separate pages.
QSending a Document to a PC via LAN
When transmitting a document to an email address, the following instructions are sent as text message in addition to 
the TIFF-F formatted image file.
An Image data in TIFF-F format has been attached to this email. You can download the TIFF-F Image Viewer from the 
following URL address:
http://panasonic.co.jp/pcc/en/
Note: If the document(s) being sent are in the PDF format, the following message is shown instead.
An image data in PDF format has been attached to this email.
QInternet Relayed Transmission
To prevent unauthorized stations from accessing your Relay Station for Internet Relayed Transmission, you must set 
up your Network security. Enter a Relay Station Name, which is concealed from the final destinations, and a Manager’s 
Email Address for notification of all Internet Relayed Transmissions. 
						

							56
Internet Fax Features
Setting the Internet Parameters
QBasic Parameters
QUser Parameters (Internet Parameters)
Depending on how your machine will be configured to communicate on the LAN, the appropriate parameters listed in the 
table below must be set up first. (See page 
50)
NOTE1. These setting is required only when 23 DNS Server Address in General setting is set to 
Valid. When the setting is Invalid, set each IP address, refer to For Key Operator in the 
Operating Instructions (For Copy and Function Parameters) on the provided CD-ROM.
ParameterComments
 1DATE & TIMECurrent Date and Time.
 2LOGOUp to 25 characters & digits.
 3CHARACTER IDUp to 16 characters & digits.
 4ID NO.Your Fax Telephone Number. (Up to 20 digits)
 5TIME ZONEThe Time Zone is required as part of the Email header information when sending 
Internet faxes.
 6*EMAIL ADDRESSThe Email Address assigned to your machine for sending and receiving.  
(Up to 60 characters)
 7*SMTP SERVER NAMEThe name of the SMTP Mail Server. (Up to 60 characters)
 8*SMTP SERVER IP 
ADDRESSIP Address of the SMTP Mail Server. (Available when DNS Server address setting is 
“INVALID”.)
 9*SMTP AUTH NAMEThe SMTP Authorized Name. (Up to 40 characters)  (Available when Fax Parameter No. 170 SMTP AUTHENTICATION is Va l i d)
10*SMTP AUTH PASSWORDThe SMTP Authorized Password. (Up to 10 characters)  
(Available when Fax Parameter No. 170 SMTP AUTHENTICATION is Va l i d)
11 *POP SERVER NAMEThe name of the POP Mail Server. (Up to 60 characters)
12*POP SERVER IP 
ADDRESSIP Address of the POP Mail Server. (Available when DNS Server address setting is 
“INVALID”)
13*POP USER NAMEUser Name assigned to your machine. (Up to 40 characters)
14*POP PASSWORDPassword assigned to your machine. (Up to 10 characters)
15*LDAP SERVER NAMEThe name of the LDAP Server. (Up to 60 characters, Ex: ldap.company.com)(Available for some countries only.)
The following Six (6) Basic Parameters 
must be pre-programmed into the machine.
*• TCP/IP Address of your machine 
*• TCP/IP Subnet Mask of your machine
*• TCP/IP Address of the Default Gateway
*• TCP/IP Address of the DNS Server
• Email Address of your machine
• Name or IP Address of the Default 
SMTP Mail Server
(*These parameters are in the General 
Settings. Refer to the Operating 
Instructions (For Copy & Network Scan 
Functions).)12
If set on other 
function mode. 
						

							57
Internet Fax
Features
* Contact your Network Administrator for this Information.
ParameterComments
16*LDAP SERVER IP 
ADDRESSIP Address of the LDAP Server. (Available when DNS Server address setting is 
“INVALID”.)
(Available for some countries only.)
17*LDAP LOGIN NAMELogin Name assigned to your machine. (Up to 40 characters, Ex: username)
(Available for some countries only.)
18*LDAP PASSWORDPassword assigned to your machine. (Up to 10 characters, Ex: password)(Available for some countries only.)
19*LDAP SEARCH BASEID for starting the search in the directory on the LDAP server.  
(Up to 60 characters, Ex: cn=users, dc=company, dc=com)
(Available for some countries only.)
20DEFAULT SUBJECTThe default information to be added to the Subject Line for all outgoing Emails.  (Up to 40 characters)
21DEFAULT DOMAINWhen the outgoing email address is incomplete by SMTP standards, the Frequently 
Sent Domain specified here will be automatically added to the email address. This 
feature is also useful as a shortcut when manually entering email addresses to a 
frequently used Domain. (Up to 50 characters)
22SELECTABLE DOMAINS 
(01) ~ (10)
Enter up to 10 Domain Names that can be selected using the \/ or /\ key during 
Manual email addressing. (Up to 30 characters)
23REMOTE PASSWORDThis is a security password that allows Remote Programming of the Internet 
Parameters and Auto Dialer or the retrieval of the Journal via an Email. (Up to 10 
characters)
24RELAY XMT PASSWORDA password that provides Network security for your Relay Station (used exclusively for 
G3 relay purposes). (Up to 10 characters)
25MANAGER’S EMAIL 
ADDRESSDepartment Manager’s Email Address for notification of all Internet relayed 
transmissions for supervision and cost control purposes. (Up to 60 characters)
26RELAY DOMAIN (01) ~ (10)Enter up to 10 Domain Names that have been authorized to access your Internet Fax 
for Relayed Transmission Request. (Up to 30 characters)
Relay Domain, a.k.a. Domain Name in your machine.
3SET MODE       (1-4)
ENTER NO. OR 
∨ ∧
5SMTP SERVER NAME
]
Enter SMTP Server Name and 
press  . To advance to the 
next parameter, press   
to return to Step 4 or press 
 to return to standby.
SET
CLEAR
STOP
4DATE & TIME
   0
1-01-2006 12:00
Press   or   to scroll the 
display to the desired User (Internet) 
Parameter and press  .
Ex: 
SET
SMTP SERVER NAMEor
(Option) 
						

							58
Internet Fax Features
Sending Documents
QManual Email Addressing
NOTE1. If your machine sounds an alarm (pi-pi-pi) when pressing the KEYBOARD Button or any 
Phone Book Entries that contain an email address, one or more of the required 6 Basic 
Internet Parameters may have been omitted in the User (Internet) Parameter(s). 
 
(See page 56)
2. The Unit will accept a combination of Email Address and PSTN Dialing numbers.
3. If the Email transmission cannot be completed for any reason, the Email may be returned 
undelivered; otherwise no reply will be printed.
Enter the Email 
Address using the  
Keyboard.12
5a
5b
Full Email Address
Using Default Domain
Using the Domain ListEnter the User portion of the Email Address 
and press  . The machine will 
complete the email address with the Default 
Domain preprogrammed in the User (Internet) 
Parameters (i.e. will add @panasonic.com 
to the email address).
Ex: abc 
SET
If you want to send to a different Domain, 
enter the first part of an Email Address (ex: 
abc@), press   or   to display Domain 
Names in the Selectable Domains List. 
Choose the desired domain and press 
 from Domain List.
Ex: [email protected]  
SET
5c
Enter the full Email Address using the keypad 
or the keyboard (option) (up to 60 characters).
If you make a mistake, press   to 
erase the character then reenter the correct 
character.
Ex: [email protected]   
CLEAR
or
If set on other 
function mode.
or
or
(Option)
(Option)
or
(Option) 
						

							59
Internet Fax
Features
NOTE4. For the machine to perform the email address completion the Fax Parameter No. 160 
(DEFAULT DOMAIN) must be set to Valid and the Default Domain must be preprogrammed 
in the User (Internet) Parameters. (See page 
152)
5. You can send the same document(s) to multiple stations by repeating Steps 5a, 5b or 5c, and 
then pressing 
.
6. The QUICK MEMORY TRANSMISSION feature is disabled if multiple stations are set.
7. Direct Transmission is not available for LAN communication.
6
Your machine can temporarily change the File 
Type and File Name by using     
 (FILE TYPE AND NAME).
You can select TIFF or PDF File Type and then 
change the File Name. When sending to:
Internet Fax: select TIFF.
PC: select TIFF or PDF.
• The standard setting can be change by the Fax 
Parameter No.177 (XMT FILE TYPE).  
See page 153.
FUNCTION8
6
4Select the desired Transmission setting. 
(See page 11)
5a
5b
5c
When an original is scanned on the Platen 
Glass, the message ANOTHER 
ORIGINAL? is shown.
Place another original, then 
press .
Machine starts sending.
START
7
The document(s) is stored into 
memory with a file number. 
Then starts sending the 
document(s).
3
Change to Email 
Address input mode.
START 
						

							60
Internet Fax Features
Sending Documents
QOne-Touch/Abbreviated and Search Email Addressing
NOTE1. If your machine sounds an alarm (pi-pi-pi) when pressing the KEYBOARD Button or any 
Phone Book Entries that contain an email address, one or more of the required 6 Basic 
Internet Parameters may have been omitted in the User (Internet) Parameter(s). 
 
(See page 56)
2. The Unit will accept a combination of Email Address and PSTN Dialing numbers.
3. Auto Dialer (One-Touch/ABBR.) is only available when stations are registered. 
(See page 140)
4. If the Email transmission cannot be completed for any reason, the Email may be returned 
undelivered; otherwise no reply will be printed.
[100]SALES 3
[email protected]

sa
[email protected]

sa
[email protected]

sa
[email protected]
12
4aOne-Touch/ABBR Dialing (see Note 3)
(One-Touch is available when a Keyboard option is installed.)
4bDirectory Search Dialing (see Note 3)
4c
[005]SALES 2
[email protected]
When sending via LAN, the Directory 
Search function allows you to enter a 
full email address by searching for 
the station name or email address 
entered in the Auto Dialer and the 
LDAP (Lightweight Directory Access 
Protocol) Server.
Enter the first letter(s) of the email 
address you wish to search.
Ex: sa Email Address Search Dialing (see Note 3)
or
If set on other 
function mode.
or
When the Telephone Number(s) or Email 
Address(es) are registered in the  
One-Touch/Abbreviated Dialing.or
 +  ABBR No. 
(3-digit)
Enter the first letter(s) of the name 
you wish to search.
Ex: SA
or
or
or
 or 
[001]SALES
[email protected]
ENTER LETTER(S)
SA
(Option)
(Option)
(Option) Change to 
Email Address 
input mode.