Lexmark X940e User Manual

							3Remove the protective plug from the EXT port  of the printer.
4Connect a second telephone cord from the telephone to the answering machine.
5Connect a third telephone cord from the answering machine to the EXT port  of the printer.
Connecting to a computer with a modem
Connect the printer to a computer with a modem to send faxes from the software program.
Note: Setup steps may vary depending on your country or region.
1Make sure you have the following:
A telephone
A computer with a modem
Three telephone cords
A telephone wall jack Faxing81
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							2Connect a telephone cord into the LINE  port of the printer, and then plug it into an active telephone wall jack.
3Remove the protective plug from the EXT port  of the printer.
4Connect a second telephone cord from the telephone to the computer modem.
5Connect a third telephone cord from the computer modem to the EXT port  of the printer.
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							Setting the outgoing fax name and number
To have the designated fax name and fax number printed on outgoing faxes:
1Open a Web browser.
2In the address bar, type the IP address of the printer, and then press Enter.
3Click Configuration.
4Click Fax Settings.
5Click Analog Fax Setup.
6Click inside the Station Name box, and then enter the name to be printed on all outgoing faxes.
7Click inside the Station Number box, and then enter the printer fax number.
8Click Submit.
Setting the date and time
You can set the date and time so that they are printed on every fax you send. If there is a power failure, you may have
to reset the date and time. To set the date and time:
1Open a Web browser.
2In the address bar, type the IP address of the printer, and then press Enter.
3Click Configuration.
4Click Set Date and Time.
5Click inside the Set Date & Time box, and then enter the current date and time.
6Click Submit.
Turning daylight saving time on or off
The printer can be set to automatically adjust for daylight saving time:
1Open a Web browser.
2In the address bar, type the IP address of the printer, and then press Enter.
3Click Configuration.
4Click Set Date and Time.
5In the Daylight Savings box, click on one of the following:
Yes turns daylight saving on.
No turns daylight saving off.
6Click Submit. Faxing83
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							Sending a fax
Sending a fax using the control panel
1Load an original document faceup, short-edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, adjust the paper guides.
3On the home screen, touch Fax.
4Enter the fax number or a shortcut using the touch screen or keypad.
To add recipients, touch Next Number, and then type the recipients telephone number or shortcut number, or
search the address book.
Note: To place a dial pause within a fax number, press 
. The dial pause appears as a comma in the Fax to:
box. Use this feature if you need to dial an outside line first.
5Touch Fax It.
Sending a fax using the computer
Faxing from a computer lets you send electronic documents without leaving your desk. This gives you the flexibility of
faxing documents directly from software programs.
1From your software program, click File > Print.
2From the Print window, select your printer, and then click Properties.
Note: In order to perform this function from your computer, you must use the PostScript printer driver for your
printer.
3Choose the Other Options tab, and then click Fax.
4Click OK, and then click OK again.
5On the Fax screen, type the name and number of the fax recipient.
6Click Send.
Creating shortcuts
Creating a fax destination shortcut using the Embedded Web Server
Instead of entering the entire phone number of a fax recipient on the control panel each time you want to send a fax,
you can create a permanent fax destination and assign a shortcut number. A shortcut can be created to a single fax
number or a group of fax numbers.
1Open a Web browser.
2In the address bar, type the IP address of the printer, and then press Enter. Faxing84
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							3Click Configuration.
4Click Manage Destinations.
Note: A password may be required. If you do not have an ID and password, get one from your system support
person.
5Click Fax Shortcut Setup.
6Type a unique name for the shortcut, and then enter the fax number.
To create a multiple‑number shortcut, enter the fax numbers for the group.
Note: Separate each fax number in the group with a semicolon (;).
7Assign a shortcut number.
If you enter a number that is already in use, you are prompted to select another number.
8Click Add.
Creating a fax destination shortcut using the touch screen
1Load an original document faceup, short-edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, adjust the paper guides.
3On the home screen, touch Fax.
4Enter the fax number.
To create a group of fax numbers, touch Next number, and then enter the next fax number.
5Touch Save as Shortcut.
6Verify the shortcut name and number are correct, and then touch OK. If the name or number is incorrect, touch
Cancel, and reenter the information.
If you enter a number that is already in use, you are prompted to select another number.
7Touch Fax It. Faxing85
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							Using shortcuts and the address book
Using fax destination shortcuts
Fax destination shortcuts are just like the speed dial numbers on a telephone or fax machine. You can assign shortcut
numbers when creating permanent fax destinations. Permanent fax destinations or speed dial numbers are created in
the Manage Destinations link located under the Configuration tab on the Embedded Web Server. A shortcut number
(1–99999) can contain a single recipient or multiple recipients. By creating a group fax destination with a shortcut
number, you can quickly and easily fax broadcast information to an entire group.
For information on creating shortcuts, see the section in this chapter on creating shortcuts.
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not place postcards, photos, small items, transparencies, photo paper, or thin media (such as
magazine clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, adjust the paper guides.
3Press #, and then type the shortcut number.
Using the address book
Note: If the address book feature is not enabled, contact your system support person.
1Load an original document faceup, short-edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, adjust the paper guides.
3On the home screen, touch Fax.
4Touch Search Address Book.
5Using the virtual keyboard, type the name or part of the name of the person whose fax number you want to find.
(Do not attempt to search for multiple names at the same time.)
6Touch Search.
7Touch the name to add it to the Fax to: list.
8Repeat steps 4 through 7 to enter additional addresses.
9Touch Fax It. Faxing86
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							Customizing fax settings
Changing the fax resolution
Adjusting the resolution setting changes the quality of the fax. Settings range from Standard (fastest speed) to Ultra
Fine (slowest speed, best quality).
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, adjust the paper guides.
3On the home screen, touch Fax.
4Use the keypad to enter the fax number.
5Touch Options.
6Touch the button that represents the resolution you want.
7Touch Fax It.
Making a fax lighter or darker
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, adjust the paper guides.
3On the home screen, touch Fax.
4Use the keypad to enter the fax number.
5Touch Options.
6From the Darkness area, touch  to reduce the darkness of the fax, or touch  to increase the darkness of the
fax.
7Touch Fax It.
Sending a fax at a scheduled time
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, adjust the paper guides.
3On the home screen, touch Fax.
4Enter the fax number using the numbers on the touch screen or keypad.
5Touch Options. Faxing87
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							6Touch Advanced Options.
7Touch Delayed Send.
Note: If Fax Mode is set to Fax Server, the Delayed Send button will not appear. Faxes waiting for transmission
are listed in the Fax Queue.
8Touch  to reduce the time or  to increase the time the fax will be transmitted.
The time is increased or decreased in increments of 30 minutes. If the current time is shown, the left arrow is grayed
out.
9Touch Done.
10Touch Fax it.
Note: The document will scanned and then faxed at the scheduled time.
Viewing a fax log
1Open a Web browser.
2In the address bar, type the IP address of the printer, and then press Enter.
3Click Reports.
4Click Fax Settings.
5Click Fax Job Log or Fax Call Log.
Canceling an outgoing fax
Canceling a fax while the original documents are still scanning
When using the ADF, touch Cancel while Scanning… appears.
When using the scanner glass (flatbed), touch Cancel while Scanning… appears or while Scan the Next
Page / Finish the Job appears.
Canceling a fax after the original documents have been scanned to memory
1On the home screen, touch Cancel Jobs.
The Cancel Jobs screen appears.
2Touch the job or jobs you want to cancel.
Only three jobs appear on the screen; touch the down arrow until the job you want appears, and then touch the
job you want to cancel.
3Touch Delete Selected Jobs.
The Deleting Selected Jobs screen appears, the selected jobs are deleted, and then the home screen appears. Faxing88
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							Understanding fax options
Original Size
This option opens a screen where you can choose the size of the documents you are going to fax.
Touch a paper size button to select that size as the Original Size setting. The fax screen appears with your new
setting displayed.
When Original Size is set to Mixed Sizes, you can scan an original document that contains mixed paper sizes
(letter‑ and legal‑size pages).
Content
This option tells the printer the original document type. Choose from Text, Text/Photo, or Photo. Content affects the
quality and size of your scan.
Text—Emphasizes sharp, black, high-resolution text against a clean, white background
Text/Photo—Used when the original documents are a mixture of text and graphics or pictures
Photograph—Tells the scanner to pay extra attention to graphics and pictures. This setting increases the time it
takes to scan, but emphasizes a reproduction of the full dynamic range of tones in the original document. This
increases the amount of information saved.
Sides (Duplex)
This option informs the printer if the original document is simplex (printed on one side) or duplex (printed on both
sides). This lets the scanner know what needs to be scanned for inclusion in the fax.
Resolution
This options increases how closely the scanner examines the document you want to fax. If you are faxing a photo, a
drawing with fine lines, or a document with very small text, increase the Resolution setting. This will increase the amount
of time required for the scan and will increase the quality of the fax output.
Standard—Suitable for most documents
Fine—Recommended for documents with small print
Super fine—Recommended for original documents with fine detail
Ultra fine—Recommended for documents with pictures or photos
Darkness
This option adjusts how light or dark your faxes will turn out in relation to the original document. Faxing89
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							Advanced Options
Touching this button opens a screen where you can change Delayed Send, Advanced Imaging, Custom Job, Transmission
Log, Scan Preview, Edge Erase, and Advanced Duplex settings.
Delayed Send—Lets you send a fax at a later time or date. After setting up your fax, touch Delayed Send, enter the
time and date you would like to send your fax, and then touch Done. This setting can be especially useful in sending
information to fax lines that are not readily available during certain hours, or when transmission times are cheaper.
Note: If the printer is turned off when the delayed fax is scheduled to be sent, the fax is sent the next time the
printer is turned on.
Advanced Imaging—Adjusts Background Removal, Contrast, Scan Edge to Edge, Shadow Detail, and Mirror Image
before you fax the document
Custom Job (Job Build)—Combines multiple scanning jobs into a single job
Transmission Log—Prints the transmission log or transmission error log
Scan Preview—Displays the image before it is included in the fax. When the first page is scanned, the scanning is
paused, and a preview image appears.
Edge Erase—Eliminates smudges or information around the edges of a document. You can choose to eliminate an
equal area around all four sides of the paper, or pick a particular edge. Edge Erase will erase whatever is within the
area selected, leaving nothing printed on that portion of the paper.
Advanced Duplex—Controls how many sides and what orientation an original document has, and whether original
documents are bound along the long edge or the short edge.
Improving fax quality
QuestionTip
When should I use Text
mode?
Use Text mode when text preservation is the main goal of the fax, and preserving images
copied from the original document is not a concern.
Text mode is recommended for faxing receipts, carbon copy forms, and documents that
contain only text or fine line art.
When should I use
Text/Photo mode?
Use Text/Photo mode when faxing an original document that contains a mixture of text and
graphics.
Text/Photo mode is recommended for magazine articles, business graphics, and brochures.
When should I use Photo
mode?Use Photo mode when faxing photos printed on a laser printer or taken from a magazine or
newspaper.
Holding and forwarding faxes
Holding faxes
This option lets you hold received faxes from printing until they are released. Held faxes can be released manually or
at a scheduled day or time.
1Open a Web browser.
2In the address bar, type the IP address of the printer, and then press Enter. Faxing90
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