Lexmark X940e User Manual

							3Click Configuration.
4Click Fax Settings.
5Click Analog Fax Setup.
6Click Holding Faxes.
7Enter a password in the Print Faxes Password box.
8In the Held Fax Mode box, click one of the following:
Off
Always On
Manual
Scheduled
9If you selected Scheduled, continue with the following steps. Otherwise, go to step 10.
aClick Fax Holding Schedule.
bIn the action box, click Hold faxes.
cIn the time box, click the time you want the held faxes released.
dIn the Day(s) box, click the day you want the held faxes released.
10Click Add.
Forwarding a fax
This option lets you print and forward received faxes to a fax number, e‑mail address, FTP site, or LDSS.
1Open a Web browser.
2In the address bar, type the IP address of the printer, and then press Enter.
3Click Configuration.
4Click Fax Settings.
5Click Analog Fax Setup.
6Click inside the Fax Forwarding box, and then select one of the following:
Print
Print and Forward
Forward
7Click inside the Forward to box, and then select one of the following:
Fax
E‑mail
FTP
LDSS Faxing91
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							8Click inside the Forward to Shortcut box, and then enter the shortcut number where you want the fax forwarded.
Note: The shortcut number must be a valid shortcut number for the setting that was selected in the “Forward
to” box.
9Click Submit. Faxing92
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							Scanning to an FTP address
ADFScanner glass
Use the ADF for multiple‑page documents.
Use the scanner glass for single pages, small items (such as postcards or
photos), transparencies, photo paper, or thin media (such as magazine
clippings).
The scanner lets you scan documents directly to a File Transfer Protocol (FTP) server. Only one FTP address may be sent
to the server at a time.
Once an FTP destination has been configured by your system support person, the name of the destination becomes
available as a shortcut number, or it is listed as a profile under the Held Jobs icon. An FTP destination could also be
another PostScript printer; for example, a color document can be scanned and then sent to a color printer. Sending a
document to an FTP server is similar to sending a fax. The difference is that you are sending the information over your
network instead of over the phone line.
Scanning to an FTP address
Scanning to an FTP address using the keypad
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, adjust the paper guides.
3On the home screen, touch FTP.
4Type the FTP address.
5Touch Send It. Scanning to an FTP address93
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							Scanning to an FTP address using a shortcut number
For information on creating shortcuts, see the section in this chapter on creating shortcuts.
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, adjust the paper guides.
3Press #, and then enter the FTP shortcut number.
4Touch Send It.
Scanning to an FTP address using the address book
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, adjust the paper guides.
3On the home screen, touch FTP.
4Touch Search Address Book.
5Type the name or part of the name you are searching for, and then touch Search.
6Touch the name that you want to add to the To: field.
7Touch Send It.
Creating shortcuts
Instead of entering the entire FTP site address on the control panel each time you want to send a document to an FTP
server, you can create a permanent FTP destination and assign a shortcut number. There are two methods for creating
shortcut numbers: using a computer or using the printer touch screen.
Creating an FTP destination shortcut using the Embedded Web Server
1Open a Web browser.
2In the address bar, type the IP address of the printer, and then press Enter.
3Click Configuration.
4Click Manage Destinations.
Note: A password may be required. If you do not have an ID and password, get one from your system support
person.
5Click FTP Shortcut Setup.
6Enter the appropriate information into the boxes. Scanning to an FTP address94
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							7Enter a shortcut number.
If you enter a number that is already in use, you are prompted to select another number.
8Click Add.
Creating an FTP destination shortcut using the touch screen
1On the home screen, touch FTP.
2Type the address of the FTP site.
3Touch Save as Shortcut.
4Type a unique name for the shortcut.
Understanding FTP options
Original Size
This option opens a screen where you can choose the size of the documents you are going to copy.
Touch a paper size button to select that size as the Original Size setting. The FTP screen appears with your new
setting displayed.
When Original Size is set to Mixed Sizes, you can scan an original document that contains mixed paper sizes
(letter‑ and legal‑size pages).
Sides (Duplex)
This option informs the printer if the original document is simplex (printed on one side) or duplex (printed on both
sides). This lets the scanner know what needs to be scanned for inclusion in the document.
Binding
Tells the printer whether the original document is bound on the long-edge or short-edge side.
Resolution
This option adjusts the output quality of your file. Increasing the image resolution increases the file size and the time
needed to scan your original document. Image resolution can be decreased to reduce the file size.
Send As
This option sets the output (PDF, TIFF, or JPEG) for the scanned image.
PDF—Output is a single file.
TIFF—Output is a single file. If Multi-page TIFF is turned off in the Configuration menu, then the output is a series
of one‑page files. Scanning to an FTP address95
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							JPEG—Each page of the output is saved in a separate one‑page file. When multiple pages are scanned, the output
is a series of one‑page files.
Encrypted PDF—Creates an encrypted PDF file that protects the files contents from unauthorized access.
Content
This option tells the printer the original document type. Choose from Text, Text/Photo, or Photo. Color can be turned
on or off with any of the Content choices. Content affects the quality and size of your FTP file.
Text—Emphasize sharp, black, high-resolution text against a clean, white background
Text/Photo—Used when the original documents are a mixture of text and graphics or pictures
Photograph—Tells the scanner to pay extra attention to graphics and pictures. This setting increases the time it
takes to scan, but emphasizes a reproduction of the full dynamic range of tones in the original document. This
increases the amount of information saved.
Color—Sets the scan type and output for the FTP file. Color documents can be scanned and sent to an FTP site,
computer, e-mail address, or the printer.
Advanced Options
Touching this button opens a screen where you can change Advanced Imaging, Custom Job, Transmission Log, Scan
Preview, Edge Erase, and Darkness settings.
Advanced Imaging—Adjusts Background Removal, Contrast, Shadow Detail, and Mirror Image before you scan the
document
Custom Job (Job Build)—Combines multiple scanning jobs into a single job
Transmission Log—Prints the transmission log or transmission error log
Scan Preview—Displays the first pages of an image before it is included in the FTP file. When the first page is scanned,
the scanning is paused and a preview image appears.
Edge Erase—Eliminates smudges or information around the edges of a document. You can choose to eliminate an
equal area around all four sides of the paper, or pick a particular edge. Edge Erase will erase whatever is within the
area selected, leaving nothing printed on that portion of the paper.
Darkness—Adjusts how light or dark your scanned documents will turn out
Improving FTP quality
QuestionTip
When should I use Text
mode?
Use Text mode when text preservation is the main goal of sending a document to an FTP site,
and preserving images copied from the original document is not a concern.
Text mode is recommended for receipts, carbon copy forms, and documents that only contain
text or fine line art.
When should I use
Text/Photo mode?
Use Text/Photo mode when sending a document to an FTP site that contains a mixture of
text and graphics.
Text/Photo mode is recommended for magazine articles, business graphics, and brochures.
When should I use Photo
mode?Use Photo mode when the original document is composed mostly of photos printed on a laser
printer or taken from a magazine or newspaper.
Scanning to an FTP address96
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							Scanning to a computer or USB flash memory
device
ADFScanner glass
Use the ADF for multiple‑page documents.
Use the scanner glass for single pages, small items (such as postcards or
photos), transparencies, photo paper, or thin media (such as magazine
clippings).
The scanner lets you scan documents directly to a computer or a USB flash memory device. The computer does not
have to be directly connected to the printer for you to receive Scan to PC images. You can scan the document back to
the computer over the network by creating a scan profile on the computer and then downloading the profile to the
printer.
Scanning to a computer
1Open a Web browser.
2In the address bar, type the IP address of the printer, and then press Enter.
3If the Java applet screen appears, click Yes.
4Click Scan Profile.
5Click Create Scan Profile.
6Select your scan settings, and then click Next.
7Select a location on your computer where you want to save the scanned output file.
8Enter a profile name.
The profile name is the name that appears in the Scan Profile list on the display.
9Click Submit.
10Review the instructions on the Scan to PC screen. Scanning to a computer or USB flash memory device 97
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							A shortcut number was automatically assigned when you clicked Submit. You can use this shortcut number when
you are ready to scan your documents.
aLoad an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as
magazine clippings) into the ADF. Place these items on the scanner glass.
bIf you are loading a document into the ADF, adjust the paper guides.
cPress #, followed by the shortcut number on the keypad, or touch Held Jobs on the home screen, and then
touch Profiles.
dAfter you enter the shortcut number, the scanner scans and sends the document to the directory or program
you specified. If you touched Profiles on the home screen, locate your shortcut on the list.
11Return to the computer to view the file.
The output file is saved in the location you specified or launched in the program you specified.
Scanning to a USB flash memory device
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, adjust the paper guides.
3Insert the USB flash memory device into the USB direct interface on the front of the printer.
The Held Jobs screen appears.
4Touch Scan to USB drive.
5Select the scan settings.
6Touch Scan It.
Understanding scan to computer options
Quick Setup
This option lets you select preset formats or customize the scan job settings. You can select one of these settings:
Custom Photo - Color JPEG
Text - BW PDF Photo - Color TIFF
Text - BW TIFF Text/Photo - BW PDF
Text/Photo - Color PDF
To customize the scan job settings, from the Quick Setup menu, select Custom. Then change the scan settings as needed. Scanning to a computer or USB flash memory device 98
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							Format Type
This option sets the output (PDF, TIFF, or JPEG) for the scanned image.
PDF—Output is a single file.
TIFF—Output is a single file. If Multi-page TIFF is turned off in the Configuration menu, then the output is a series
of one‑page files.
JPEG—Each page of the output is saved in a separate one‑page file. When multiple pages are scanned, the output
is a series of one‑page files.
Compression
This option sets the format used to compress the scanned output file.
Default Content
This option tells the printer the original document type. Choose from Text, Text/Photo, or Photo. Content affects the
quality and size of your scanned file.
Text—Emphasizes sharp, black, high-resolution text against a clean, white background
Text/Photo—Used when the original documents are a mixture of text and graphics or pictures
Photo—Tells the scanner to pay extra attention to graphics and pictures. This setting increases the time it takes to
scan, but emphasizes a reproduction of the full dynamic range of tones in the original document. This increases the
amount of information saved.
Color
This option tells the printer the color of the original documents. You can select Gray, BW (Black and White), or Color.
Original Size
This option opens a screen where you can choose the size of the documents you are going to scan.
Touch a paper size button to select that size as the Original Size setting. The scan screen appears with your new
setting displayed.
When Original Size is set to Mixed Sizes, you can scan an original document that contains mixed paper sizes
(letter‑ and legal‑size pages).
Orientation
This option tells the printer whether the original document is in portrait or landscape orientation and then changes the
Sides and Binding settings to match the original document orientation.
Sides (Duplex)
This option informs the printer if your original document is simplex (printed on one side) or duplex (printed on both
sides). This lets the scanner know what needs to be scanned for inclusion in the document. Scanning to a computer or USB flash memory device 99
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							Darkness
This option adjusts how light or dark your scanned documents will turn out in relation to the original document.
Resolution
This option adjusts the output quality of your file. Increasing the image resolution increases the file size and the time
needed to scan your original document. Image resolution can be decreased to reduce the file size.
Advanced Imaging
This option lets you adjust Color Balance, Background Removal, Contrast, and Shadow Detail before you scan the
document.
Color Balance—Adjusts hue shifts in the color output. Touch  to increase the color value, or touch  to decrease
the color value.
Background Removal—Adjusts the white portion of the output. Touch  to increase the white portion, or touch
 to decrease the white portion.
Contrast—Touch  to increase the contrast, or touch  to decrease the contrast.
Shadow Detail—Touch  to increase the visible detail in the shadows, or touch  to decrease the visible detail
in the shadows.
Improving scan quality
QuestionTip
When should I use Text
mode?
Use Text mode when text preservation is the main goal of the scan, and preserving images
copied from the original document is not a concern.
Text mode is recommended for receipts, carbon copy forms, and documents that only
contain text or fine line art.
When should I use
Text/Photo mode?
Use Text/Photo mode when scanning an original document that contains a mixture of text
and graphics.
Text/Photo mode is recommended for magazine articles, business graphics, and brochures.
When should I use Photo
mode?Use Photo mode when scanning photos printed on a laser printer or taken from a magazine or
newspaper.
Scanning to a computer or USB flash memory device 100
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