Lexmark X940e User Manual

							Attaching cables
Connect the printer to the computer using a USB cable or Ethernet cable. A USB port requires a USB cable. Be sure to
match the USB symbol on the cable with the USB symbol on the printer. Match the appropriate Ethernet cable to the
Ethernet port.
Connect the two scanner cables to the scanner connectors on the back of the printer.
1USB port
2Ethernet port
3Scanner connector
4Scanner connector
Installing options31
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							Loading paper and specialty media
This section explains how to load the 520-, 850-, and 1150-sheet trays, and the multipurpose feeder. It also includes
information about paper orientation, setting the Paper Size and Paper Type, and linking and unlinking trays.
Setting the Paper Size and Paper Type
The Paper Size setting is determined by the position of the paper guides in the tray for all trays except the multipurpose
feeder. The Paper Size setting for the multipurpose feeder must be set manually. The factory default Paper Type setting
is Plain Paper. The Paper Type setting must be set manually for all trays that do not contain plain paper.
1Make sure the printer is on and Ready appears.
2From the control panel, touch .
3Touch Paper Menu.
4Touch Paper Size/Type.
5Touch the tray number, or touch MP Feeder Size.
6Touch  repeatedly until the desired size appears.
7Touch Submit.
Loading the 520-sheet trays
Short-edge printing (for A4- and letter-size paper) and specifying auto-size sensing (for A5- and statement-size paper)
are available only for the 520-sheet trays.
Loading the 520‑sheet trays
The printer has a standard 520‑sheet tra y (T ray 1 ), an d it may h ave one o r m ore o ptional 520‑sheet trays. All 520‑sheet
trays support the same paper sizes and types. Paper may be loaded in the trays in either the long‑edge or short‑edge
orientation.
1Grasp the handle, and pull the tray out.
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							2Squeeze the width guide tabs together as shown, and move the width guide to the correct position for the paper
size being loaded.
3Squeeze the length guide tab inward as shown, and slide the guide to the correct position for the paper size being
loaded.
Note: Use the size indicators on the bottom of the tray to help position the guides.
4Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the
edges on a level surface.
5Load the paper stack with the recommended print side faceup. Load the paper in either the long‑edge or short‑edge
orientation as shown below:
Notes:
Load sizes larger than A4 in the short‑edge orientation.
Paper must be loaded in the short‑edge orientation to create booklets if the optional booklet finisher is
installed. Loading paper and specialty media33
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							Long‑edge orientationShort‑edge orientation
6Make sure the paper guides are secure against the edges of the paper.
7Align the tray, and insert it.
8If a different type of paper was loaded than the type previously loaded in the tray, change the Paper Type setting
for the tray from the control panel.
Using A5 or statement paper sizes
The paper trays cannot distinguish between A5‑ (148 x 210 mm) and statement‑size (140 x 216 mm) paper when both
sizes are loaded in the paper trays. From the Size Sensing menu, specify which size you want the printer to detect. Load
either A5‑ or statement‑size paper in the paper trays, but not both.
Note: The multipurpose feeder does not use auto‑size sensing and can support both A5‑ and statement‑size print
jobs. The Size Sensing setting does not affect the multipurpose feeder settings.
1Load either A5‑ or statement‑size paper in a paper tray.
2Turn the printer off.
3Hold down  and 6MNO while turning the printer on.
4Release the buttons when the screen with the progress bar appears.
The printer performs a power‑on sequence, and then the Configuration menu appears.
5Touch  repeatedly until Size Sensing appears.
6Touch Size Sensing.
7Touch  repeatedly until Statement/A5 appears.
8Touch  repeatedly until the paper size you want appears. Loading paper and specialty media34
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							9Touch Submit.
10Touch Exit Config Menu.
Loading the 867‑ and 1133‑sheet trays
Although the 867-sheet tray and the 1133-sheet tray are different in appearance, they support the same paper sizes
and types and require the same process for loading paper. Use these instructions to load paper in either tray:
1Grasp the handle, and open the tray.
2Squeeze the length guide tab inward as shown, and slide the guide to the correct position for the paper size being
loaded.
3Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the
edges on a level surface.
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							4Load the paper stack with the recommended print side faceup.
5Make sure the paper guides are secure against the edges of the paper.
6Insert the tray into the printer.
7If a different type of paper was loaded than the type previously loaded in the tray, change the Paper Type setting
for the tray from the control panel.
Using the multipurpose feeder
1Paper guides
2Size indicators
3Stack height limiter
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							1Pull the multipurpose feeder tray down.
2Grasp the extension, and gently pull it out until it is fully extended.
3Prepare the paper for loading.
Flex sheets of paper back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten
the edges on a level surface.
Hold transparencies by the edges, and then fan them. Straighten the edges on a level surface.
Note: Avoid touching the print side of the transparencies. Be careful not to scratch them.
Flex a stack of envelopes back and forth to loosen them, and then fan them. Straighten the edges on a level
surface.
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							4Load the paper, and then adjust the paper guides so that they lightly touch the edges of the paper stack.
Load letter, A4, and transparencies with the recommended print side facedown and the long edge of the paper
entering the printer first.
Load A3, A5, B4, folio, legal, and statement paper with the recommended print side facedown and the short
edge of the paper entering the printer first.
Notes:
–Adjust the additional paper guide to accommodate SRA3 and 12 x 19 paper sizes.
–Do not exceed the maximum stack height by forcing paper under the stack height limiter.
Load envelopes with the flap side up.
Warning—Potential Damage: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or
self‑stick adhesives. These envelopes may severely damage the printer.
Note: Load only one size and type of paper at a time.
5Make sure the paper is as far into the multipurpose feeder as it will go with very gentle pushing. Paper should lie
flat in the multipurpose feeder. Make sure the paper fits loosely in the multipurpose feeder and is not bent or
wrinkled.
6From the control panel, set the Paper Size and Paper Type. Loading paper and specialty media38
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							Configuring Universal paper settings
The Universal Paper Size is a user‑defined setting that lets you print on paper sizes that are not preset in the printer
menus. Set the Paper Size for the specified tray to Universal when the size you want is not available from the Paper
Size menu. Then, specify all of the following Universal size settings for your paper:
Units of measure (inches or millimeters)
Portrait Height and Portrait Width
Feed Direction
Note: The smallest supported Universal size is 100 x 148 mm (3.9  x 5.8 in.); the largest is 305 x 483 mm
(11.7 x 19 in.).
Set paper size to universal
1Make sure the printer is on and Ready appears.
2On the home screen, touch .
3Touch Paper Menu.
4Touch Paper Size/Type.
5Touch the tray number or MP Feeder Size.
6Touch  repeatedly until Universal appears.
7Touch Submit.
Linking and unlinking trays
Linking trays
Tray linking is useful for large print jobs or multiple copies. When one linked tray is empty, paper feeds from the next
linked tray. When the Paper Size and Paper Type settings are the same for any trays, the trays are automatically linked.
The Paper Size setting is automatically sensed according to the position of the paper guides in each tray except the
multipurpose feeder. The Paper Size setting for the multipurpose feeder must be set manually from the Paper Size
menu. The Paper Type setting must be set for all trays from the Paper Type menu. The Paper Type menu and the Paper
Size menu are both available from the Paper Size/Type menu.
Unlinking trays
Unlinked trays have settings that are not the same as the settings of any other tray. Loading paper and specialty media39
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							To unlink a tray, change the following tray settings so that they do not match the settings of any other tray:
Paper Type (for example: Plain Paper, Letterhead, Custom Type )
Paper Type names describe the paper characteristics. If the name that best describes your paper is used by linked
trays, assign a different Paper Type name to the tray, such as Custom Type , or define your own custom name.
Paper Size (for example: letter, A4, statement)
Load a different paper size to change the Paper Size setting for a tray automatically. Paper Size settings for the
multipurpose feeder are not automatic; they must be set manually from the Paper Size menu.
Warning—Potential Damage: Do not assign a Paper Type name that does not accurately describe the type of paper
loaded in the tray. The temperature of the fuser varies according to the specified Paper Type. Paper may not be
properly processed if an inaccurate Paper Type is selected.
Changing a Custom Type  name
You can use the Embedded Web Server or MarkVisionTM to define a name other than Custom Type  for each of the
custom paper types that are loaded. When a Custom Type  name is changed, the menus display the new name
instead of Custom Type .
To change a Custom Type  name from the Embedded Web Server:
1Open a Web browser.
Note: The computer must be connected to the same network as the printer.
2In the address bar, type the IP address of the network printer (for example,192.264.263.17).
3Press Enter.
4From the navigation panel of the initial page, click Configuration.
5Click Paper Menu.
6Click Custom Name.
7Type a name for the paper type in a Custom Name  box.
Note: This custom name will replace a custom type  name under the Custom Types and Paper Size/Type
menus.
8Click Submit.
Submitting Selection appears.
9Click Custom Types.
Custom Types appears, followed by your custom name.
10Select a Paper Type setting from the picklist next to your custom name.
11Click Submit.
Submitting Selection appears. Loading paper and specialty media40
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