Lexmark X940e User Manual

							Customizing e-mail settings
Adding e-mail subject and message information
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, adjust the paper guides.
3On the home screen, touch E-mail.
4Type an e‑mail address.
5Touch Options.
6Touch Subject.
7Type the e-mail subject.
8Touch Done.
9Touch Message.
10Type an e-mail message.
11Touch Done.
12Touch E-mail It.
Changing the output file type
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, adjust the paper guides.
3On the home screen, touch E-mail.
4Type an e-mail address.
5Touch Options.
6Touch the button that represents the file type you want to send.
PDF—Creates a single file with multiple pages, viewable with Adobe Reader. Adobe Reader is provided free by
Adobe at www.adobe.com.
Encrypted PDF—Creates an encrypted PDF file that protects the files contents from unauthorized access.
TIFF—Creates multiple files or a single file. If Multi-page TIFF is turned off in the Configuration menu, then TIFF
saves one page in each file. The file size is usually larger than an equivalent JPEG.
JPEG—Creates and attaches a separate file for each page of your original document, and is viewable by most
Web browsers and graphics programs.
7Touch E-mail It.
Note: If you selected Encrypted PDF, enter your password twice. E-mailing71
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							Canceling an e-mail
When using the ADF, touch Cancel while Scanning… appears.
When using the scanner glass (flatbed), touch Cancel while Scanning… appears or while Scan the Next
Page / Finish the Job appears.
Understanding e-mail options
Original Size
This option opens a screen where you can choose the size of the documents you are going to e-mail.
Touch a paper size button to select that size as the Original Size setting. The e‑mail screen appears with your new
setting displayed.
When Original Size is set to Mixed Sizes, you can scan an original document that contains mixed paper sizes
(letter‑ and legal‑size pages).
Sides (Duplex)
This option informs the printer if the original document is simplex (printed on one side) or duplex (printed on both
sides). This lets the scanner know what needs to be scanned for inclusion in the e-mail.
Orientation
This option tells the printer whether the original document is in portrait or landscape orientation and then changes the
Sides and Binding settings to match the original document orientation.
Binding
Tells the printer whether the original document is bound on the long-edge or short-edge side.
E-mail Subject
This option lets you enter a subject line for your e-mail. You can enter up to 255 characters.
E-mail Message
This option lets you enter a message that will be sent with your scanned attachment.
Resolution
Adjusts the output quality of your e-mail. Increasing the image resolution increases the e-mail file size and the time
needed to scan your original document. Image resolution can be decreased to reduce the e-mail file size. E-mailing72
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							Send As
This option sets the output (PDF, TIFF, or JPEG) for the scanned image.
PDF—Output is a single file.
TIFF—Output is a single file. If Multi-page TIFF is turned off in the Configuration menu, then the output is a series
of one‑page files.
JPEG—Each page of the output is saved in a separate one‑page file. When multiple pages are scanned, the output
is a series of one‑page files.
Encrypted PDF—Creates an encrypted PDF file that protects the files contents from unauthorized access.
Content
This option tells the printer the original document type. Choose from Text, Text/Photo, or Photo. Color can be turned
on or off with any of the Content choices. Content affects the quality and size of your e-mail.
Text—Emphasizes sharp, black, high-resolution text against a clean, white background
Text/Photo—Used when the original documents are a mixture of text and graphics or pictures
Photograph—Tells the scanner to pay extra attention to graphics and pictures. This setting increases the time it
takes to scan, but emphasizes a reproduction of the full dynamic range of tones in the original document. This
increases the amount of information saved.
Color—Sets the scan type and output for the e-mail. Color documents can be scanned and sent to an e-mail address.
Advanced Options
Touching this button opens a screen where you change Advanced Imaging, Custom Job, Transmission Log, Scan Preview,
Edge Erase, and Darkness settings.
Advanced Imaging—Adjusts Background Removal, Contrast, Scan Edge to Edge, Shadow Detail, and Mirror Image
before you copy the document
Custom Job (Job Build)—Combines multiple scanning jobs into a single job
Transmission Log—Prints the transmission log or transmission error log
Scan Preview—Displays the first pages of the image before it is included in the e-mail. When the first page is scanned,
the scanning is paused and a preview image appears.
Edge Erase—Eliminates smudges or information around the edges of a document. You can choose to eliminate an
equal area around all four sides of the paper, or pick a particular edge. Edge Erase will erase whatever is within the
area selected, leaving nothing printed on that portion of the paper.
Darkness—Adjusts how light or dark your scanned e-mails will turn out. E-mailing73
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							Faxing
ADFScanner glass
Use the ADF for multiple‑page documents.
Use the scanner glass for single pages, small items (such as postcards or
photos), transparencies, photo paper, or thin media (such as magazine
clippings).
Getting the printer ready to fax
The following connection methods may not be applicable in all countries or regions.
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or
make any electrical or cabling connections, such as the power supply cord or telephone, during a lightning
storm.
Choosing a fax connection
You can connect the printer with equipment such as a telephone, an answering machine, or a computer modem.
Note: The printer is an analog device that works best when directly connected to the wall jack. Other devices (such
as a telephone or answering machine) can be successfully attached to pass through the printer, as described in the
setup steps. If you want a digital connection such as ISDN, DSL, or ADSL, a third-party device (such as a DSL filter) is
required.
You do not need to attach the printer to a computer, but you do need to connect it to a telephone line to send and
receive faxes.
You can connect the printer to other equipment. See the following table to determine the best way to set up the printer.
EquipmentBenefits
The printer
A telephone cordSend and receive faxes without using a computer.
The printer
A telephone
Two telephone cords
Use the fax line as a normal telephone line.
Send and receive faxes without using a computer.
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							EquipmentBenefits
The printer
A telephone
An answering machine
Three telephone cordsReceive both incoming voice messages and faxes.
The printer
A telephone
A computer modem
Three telephone cordsSend faxes using the computer or the printer.
Using an RJ11 adapter
Country/region
United Kingdom
Ireland
Finland
Norway
Denmark
Italy
Sweden
Netherlands
France
Portugal
To connect your printer to an answering machine, telephone, or other telecommunications equipment, use the
telephone line adapter included in the box with the printer in some countries or regions.
Note: If you have DSL, do not connect the printer using a splitter because the fax feature may not work correctly.
1Connect the adapter to the telephone cord that came with the printer.
Note: The UK adapter is shown. Your adapter may look different, but it will fit the telephone outlet used in your
location.
2Connect the telephone line of your chosen telecommunications equipment to the left outlet of the adapter.
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							If your telecommunications equipment uses a US‑style (RJ11) telephone line, follow these steps to connect the
equipment:
1Remove the plug from the EXT port  on the back of the printer.
Note: Once this plug is removed, any country‑ or region‑specific equipment you connect to the printer by way
of the adapter, as shown, will not function properly.
2Connect your telecommunications equipment directly to the EXT port  on the back of the printer.
Warning—Potential Damage: Do not touch cables or the printer in the area shown while actively sending or
receiving a fax.
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							Country/region
Saudi Arabia
United Arab Emirates
Egypt
Bulgaria
Czech Republic
Belgium
Australia
South Africa
Greece
Israel
Hungary
Poland
Romania
Russia
Slovenia
Spain
Turkey
To connect a telephone, an answering machine, or other telecommunications equipment to the printer:
1Remove the plug from the back of the printer.
2Connect your telecommunications equipment directly to the EXT port  on the back of the printer.
Note: Once this plug is removed, any country‑ or region‑specific equipment that you connect to the printer by way
of the adapter, as shown, will not function properly.
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							Country/region
Germany
Austria
Switzerland
There is a plug installed in the EXT port  of the printer. This plug is necessary for the proper functioning of the printer.
Note: Do not remove the plug. If you remove it, other telecommunications devices in your home (such as telephones
or answering machines) may not work.
Connecting directly to a telephone wall jack in Germany
Connect the printer directly to a telephone wall jack to send and receive faxes without using a computer.
Note: In Germany (and some other countries), the printer ships with a special RJ‑11 plug in the EXT port. Do not
remove the RJ‑11 plug. It is required for both the fax and telephone to work properly.
1Make sure you have a telephone cord (provided with the product) and a telephone wall jack.
2Connect one end of the telephone cord into the LINE port of the printer.
3Connect the other end of the telephone cord into the N slot of an active telephone wall jack.
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							4If you would like to use the same line for both fax and telephone communication, connect a second telephone line
(not provided) between the telephone and the F slot of an active telephone wall jack.
5If you would like to use the same line for recording messages on your answering machine, connect a second
telephone line (not provided) between the answering machine and the other N slot of the telephone wall jack.
Connecting to a telephone
Connect a telephone to the printer to use the fax line as a normal telephone line. Then set up the printer wherever
your telephone is located to make copies or to send and receive faxes without using a computer.
Note: Setup steps may vary depending on your country or region.
1Make sure you have the following:
A telephone
Two telephone cords
A telephone wall jack
2Connect one telephone cord to the LINE port  of the printer, and then plug it into an active telephone wall jack.
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							3Remove the protective plug from the EXT port  of the printer.
4Connect the other telephone cord to a telephone, and then plug it into the EXT port  of the printer.
Connecting to an answering machine
Connect an answering machine to the printer to receive both incoming voice messages and faxes.
Note: Setup steps may vary depending on your country or region.
1Make sure you have the following:
A telephone
An answering machine
Three telephone cords
A telephone wall jack
2Connect one telephone cord into the LINE port  of the printer, and then plug it into an active telephone wall jack.
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