Lexmark X940e User Manual
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Menu itemDescription Log Output Bin Standard Bin Bin 1Specifies the output bin where fax logs are printed Speaker Settings Menu itemDescription Speaker Mode Always Off On until Connected Always OnNotes: Always Off turns the speaker off. “On until Connected” is the factory default setting. The speaker is on and issues a noise until the fax connection is made. Always On turns the speaker on. Speaker Volume High LowControls the volume setting Note: High is the factory default setting. Ringer Volume On OffControls the fax speaker ringer volume Note: On is the factory default setting. Distinctive Rings Menu itemDescription Single Ring On OffAnswers calls with a one‑ring pattern Note: On is the factory default setting. Double Ring On OffAnswers calls with a double‑ring pattern Note: On is the factory default setting. Triple Ring On OffTriple Ring Answers calls with a triple‑ring pattern Note: On is the factory default setting. Fax Mode (Fax Server) menu Fax Server mode sends the fax job to a fax server for transmission. Fax Server Setup Menu itemDescription To Format Reply Address Subject MessageLets you enter the information using the virtual keyboard on the printer touch screen Understanding printer menus151 Downloaded From ManualsPrinter.com Manuals
Menu itemDescription Primary SMTP Gateway Specifies SMTP server port information Note: 25 is the default SMTP gateway port. Secondary SMTP Gateway Specifies SMTP server port information Note: 25 is the default SMTP gateway port. Image Format PDF (.pdf) TIFF (.tif)Specifies the image type for scan to fax Content Text Text/Photo PhotographSpecifies the type of content that will be scanned to fax Notes: Text is used when the document is mostly text. Text/Photo is the factory default setting. Text/Photo is used when the documents are mostly text or line art. Photograph is used when the document is a high-quality photograph or inkjet print. Fax Resolution Standard Fine Super Fine Ultra FineSpecifies the resolution level for scan to fax Darkness 5‑ to 5+Lightens or darkens the output Orientation Portrait LandscapeSpecifies the orientation of the scanned image Original Size Letter Legal Executive Tabloid Folio Statement A3 A4 A5 JIS B4 JIS B5 Book Original Auto Size Sense Mixed SizesSpecifies the paper size of the document that is being scanned Note: Letter is the US factory default setting. A4 is the international factory default setting. Understanding printer menus152 Downloaded From ManualsPrinter.com Manuals
Menu itemDescription Use Multi‑Page Tiff On OffProvides a choice between single-page TIFF files and multiple‑page TIFF files. For a multiple-page scan to fax job, either one TIFF file is created containing all the pages, or multiple TIFF files are created with one file for each page of the job. Notes: On is the factory default setting. This menu item applies to all scan functions. E‑mail Settings menu Menu itemDescription Format PDF (.pdf)Specifies the format of the file PDF Version 1.2–1.6Sets the version of the PDF file that will be scanned to e‑mail Content Text/Photo Photograph TextSpecifies the type of content that will be scanned to e‑mail Notes: Text/Photo is the factory default setting. Text/Photo is used when the documents are mostly text or line art. Photograph is used when the document is a high-quality photograph or inkjet print. Text is used when the document is mostly text. Color Gray ColorSpecifies whether a job prints in grayscale or color Note: Gray is the factory default setting. Resolution 75 150 200 300 400 600Specifies how many dots per inch are scanned Note: 150 dpi is the factory default setting. Darkness ‑5 to +5Lightens or darkens the output Note: 5 is the factory default setting. Orientation Portrait LandscapeSpecifies the orientation of the scanned image Note: Portrait is the factory default setting. Understanding printer menus153 Downloaded From ManualsPrinter.com Manuals
Menu itemDescription Original Size Letter Legal Executive Tabloid Folio A3 A4 A5 Statement JIS B4 JIS B5 Book Original Auto Size Sense Mixed SizesSpecifies the paper size of the document that is being scanned Note: Letter is the US factory default setting. A4 is the international factory default setting. Duplex Off Long edge Short edgeSpecifies how the text and graphics are oriented on the page Notes: Off is the factory default setting. Long edge assumes binding along the long edge of the page (left edge for portrait orientation and top edge for landscape orientation). Short edge assumes binding along the short edge of the page (top edge for portrait orientation and left edge for landscape orientation). Photo JPEG Quality 5–90Sets the quality of a JPEG photo image in relation to file size and the quality of the image Notes: 50 is the factory default setting. 5 reduces the file size, but the quality of the image is lessened. 90 provides the best image quality, but the file size is very large. This menu item applies to all scan functions. JPEG Quality 5–90Sets the quality of a JPEG text or text/photo image in relation to file size and the quality of the image Notes: 75 is the factory default setting. 5 reduces the file size, but the quality of the image is lessened. 90 provides the best image quality, but the file size is very large. This menu item applies to Text, Text/Photo, and all scan functions. E‑mail images sent as Attachment Web LinkSpecifies how the images will be sent Note: Attachment is the factory default setting. Understanding printer menus154 Downloaded From ManualsPrinter.com Manuals
Menu itemDescription Use Multi‑Page TIFF On OffProvides a choice between single-page TIFF files and multiple‑page TIFF files. For a multiple-page scan to e-mail job, either one TIFF file is created containing all the pages, or multiple TIFF files are created with one file for each page of the job. Notes: On is the factory default setting. This menu item applies to all scan functions. Transmission Log Print log Do not print log Print only for errorSpecifies whether the transmission log prints Note: Print log is the factory default setting. Log Paper Source Tray Manual FeederSpecifies a paper source for printing e-mail logs Note: Tray 1 is the factory default setting. Log Output Bin Standard Bin Bin 1Specifies an output bin for the printed e‑mail log E‑mail Bit Depth 8 bit 1 bitEnables the Text/Photo mode to have smaller file sizes by using 1‑bit images when Color is set to Off. Note: 8 bit is the factory default setting. Custom Job scanning On OffLets you copy a document that contains mixed paper sizes into a single job Scan Preview On OffSpecifies whether a preview will appear on the display for scan jobs Note: Off is the factory default setting. Allow Save as Shortcut On OffLets you save e-mail addresses as shortcuts at the device Notes: Off is the factory default setting. When set to No, the Save as Shortcut button does not appear on the E-mail Destination screen. Background Removal ‑4 to +4Adjusts the amount of background visible on a copy. Note: 0 is the factory default setting. Contrast Best for content 0–5Specifies the contrast of the output Note: “Best for content” is the factory default setting. Shadow Detail ‑4 to +4Adjusts the amount of shadow detail visible on a copy Note: 0 is the factory default setting. Scan edge to edge On OffSpecifies if the original document is scanned edge-to-edge Note: Off is the factory default setting. Understanding printer menus155 Downloaded From ManualsPrinter.com Manuals
E‑mail Server Setup menu Use the following menu to configure the SMTP e‑mail server. Menu itemDescription E‑mail Server Setup Primary SMTP Gateway Primary SMTP Gateway Port Secondary SMTP Gateway Secondary SMTP Gateway PortSpecifies SMTP server port information Note: 25 is the default SMTP gateway port. E‑mail Server Setup SMTP Timeout 5–30Specifies the amount of time in seconds before the server stops trying to send the e‑mail Note: 30 seconds is the factory default setting. E‑mail Server Setup SMTP Server Authentication Off Device Userid and password User ID and password User e‑mail and passwordSpecifies the type of user authentication required for scan to e‑mail privileges Note: Off is the factory default setting. E‑mail Server Setup Device Userid Password Reply Address Subject MessageSpecifies e‑mail server information Note: The message box has a limitation of 512 characters. E‑mail Server Setup Send me a copy Never appears On by default Off by default Always OnSends a copy of the e-mail back to the creator of the e-mail E‑mail Server Setup Max e‑mail size 0–65535 kBSpecifies the maximum e-mail size in kilobytes Note: E-mail above the specified size is not sent. E‑mail Server Setup Size Error MessageSends a message when an e-mail is greater than the configured size limit E‑mail Server Setup Limit destinationsSends an e-mail only when the address contains the domain name, such as a company domain name Notes: E-mail can only be sent to the specified domain. The limit is one domain. Understanding printer menus156 Downloaded From ManualsPrinter.com Manuals
Menu itemDescription E‑mail Server Setup Web Link Setup Server Login Password Path Base file name Web LinkDefines the path name Note: Defines the path. For example: /directory/path The following characters or symbols are invalid entries for a path name: * : ? < > |. FTP Settings menu Menu itemDescription Format PDF (.pdf) Secure PDF TIFF (.tif) JPEG (.jpg)Specifies the format of the FTP file Note: PDF (.pdf) is the factory default setting. PDF Version 1.2–1.6Sets the version level of the PDF file for FTP Note: 1.5 is the factory default setting. Content Text/Photo Photograph TextSpecifies the type of content that will be scanned to FTP Notes: Text/Photo is the factory default setting. Text/Photo is used when the documents are mostly text or line art. Photograph is used when the document is a high-quality photograph or inkjet print Text is used when the document is mostly text. Color Gray ColorSpecifies whether a job prints in grayscale or color Note: Gray is the factory default setting. Resolution 75 150 200 300 400 600Specifies how many dots per inch are scanned Note: 150 dpi is the factory default setting. Darkness ‑5 to +5Lightens or darkens the output Note: 5 is the factory default setting. Orientation Portrait LandscapeSpecifies the orientation of the scanned image Note: Portrait is the factory default setting. Understanding printer menus157 Downloaded From ManualsPrinter.com Manuals
Menu itemDescription Original Size Letter Legal Executive Tabloid Folio Statement A3 A4 A5 JIS B4 JIS B5 Book Original 4 x 6 3 x 5 Business Card Auto Size Sense Mixed SizesSpecifies the paper size of the document that is being scanned Note: Letter is the US factory default setting. A4 is the international factory default setting. Duplex Off Long edge Short edgeSpecifies how the text and graphics are oriented on the page Notes: Off is the factory default setting. Long edge assumes binding along the long edge of the page (left edge for portrait orientation and top edge for landscape orientation). Short edge assumes binding along the short edge of the page (top edge for portrait orientation and left edge for landscape orientation). Photo JPEG Quality 5–90Sets the quality of a JPEG photo image in relation to file size and the quality of the image Notes: 50 is the factory default setting. 5 reduces the file size, but the quality of the image is lessened. 90 provides the best image quality, but the file size is very large. This menu item applies to all scan functions. JPEG Quality 5–90Sets the quality of a JPEG text or text/photo image in relation to file size and the quality of the image Notes: 75 is the factory default setting. 5 reduces the file size, but the quality of the image is lessened. 90 provides the best image quality, but the file size is very large. This menu item applies to Text, Text/Photo, and all scan functions. Understanding printer menus158 Downloaded From ManualsPrinter.com Manuals
Menu itemDescription Use Multi‑Page TIFF On OffProvides a choice between single-page TIFF files and multiple‑page TIFF files. For a multiple-page scan to FTP job, either one TIFF file is created containing all the pages, or multiple TIFF files are created with one file for each page of the job. Notes: On is the factory default setting. This menu item applies to all scan functions. Transmission Log Print log Do not print log Print only for errorSpecifies whether the transmission log prints Note: Print log is the factory default setting. Log Paper Source Tray Manual FeederSpecifies a paper source for FTP logs Note: Tray 1 is the factory default setting. Log Output Bin Standard Bin Bin 1Specifies an output bin for the FTP log FTP bit Depth 8 bit 1 bitEnables the Text/Photo mode to have smaller file sizes by using 1‑bit images when Color is set to Off Note: 8 bit is the factory default setting. Base File Name Lets you enter a base file name Custom Job Scanning On OffLets you copy a document that contains mixed paper sizes into a single job Scan Preview On OffSpecifies whether a preview will appear on the display for scan jobs Note: Off is the factory default setting. Allow Save as Shortcut On OffEnables shortcut creation for FTP addresses Note: On is the factory default setting. Background Removal ‑4 to +4Adjusts the amount of background visible on a copy Note: 0 is the factory default setting. Contrast Best for Content 0–5Specifies the contrast of the output Note: Best for content is the factory default setting. Shadow Detail ‑4 to +4Adjusts the amount of shadow detail visible on a copy Note: 0 is the factory default setting. Scan edge to edge On OffSpecifies if the original document is scanned edge-to-edge Note: Off is the factory default setting. Understanding printer menus159 Downloaded From ManualsPrinter.com Manuals
Scan to USB Settings Menu itemDescription Format PDF (.pdf) Secure PDF TIFF (.tif) JPEG (.jpg)Specifies the format of the file PDF Version 1.2–1.6Sets the version of the PDF file that will be scanned to USB Content Text/Photo Photograph TextSpecifies the type of content that will be scanned to USB Notes: Text/Photo is the factory default setting. Text/Photo is used when the documents are mostly text or line art. Photograph is used when the document is a high-quality photograph or inkjet print Text is used when the document is mostly text. Color Gray ColorSpecifies whether job prints in grayscale or color Note: Gray is the factory default setting. Resolution 75 150 200 300 400 600Specifies how many dots per inch are scanned Note: 150 dpi is the factory default setting. Darkness ‑5 to +5Lightens or darkens the output Note: 5 is the factory default setting. Orientation Portrait LandscapeSpecifies the orientation of the scanned image Note: Portrait is the factory default setting. Understanding printer menus160 Downloaded From ManualsPrinter.com Manuals