Lexmark X940e User Manual

							1Load an original document in the ADF faceup, short edge first.
2Adjust the paper guides.
3On the home screen, touch Copy.
4Touch Options.
5Touch Custom Job.
6Touch On.
7Touch Done.
8Touch Copy It.
When the end of a set is reached, the scan screen appears.
9Load the next document faceup, short‑edge first into the ADF or facedown on the scanner glass, and then touch
Scan the Automatic Document Feeder or Scan the flatbed.
Note: If required, change the job settings.
10If you have another document to scan, load the next document faceup, short‑edge first into the ADF or facedown
on the scanner glass, and then touch Scan the Automatic Document Feeder or Scan the flatbed. Otherwise, touch
Finish the job.
Job interrupt
Job interrupt pauses the current print job and lets you print copies.
Note: The Job Interrupt setting must be On for this feature to function.
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, adjust the paper guides.
3From the control panel, press .
Note: If an LDSS profile has been installed, you may receive an error when attempting a quick copy. Contact
your system support person for access.
4If you placed the document on the scanner glass, touch Finish the Job if you are done.
Placing information on copies
Placing the date and time at the top of each page
1Load an original document faceup, short-edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, adjust the paper guides. Copying61
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							3On the home screen, touch Copy.
4Touch Options.
5Touch Date/Time Stamp.
6Touch On.
7Touch Done.
8Touch Copy It.
Placing an overlay message on each page
An overlay message can be placed on each page. The message choices are Urgent, Confidential, Copy, or Draft. To place
a message on the copies:
1Load an original document faceup, short-edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, adjust the paper guides.
3On the home screen, touch Copy.
4Touch Options.
5Touch Overlay.
6Touch the button containing the overlay you want to use.
7Touch Done.
8Touch Copy It.
Canceling a copy job
Canceling a copy job while the document is in the ADF
When the ADF begins processing a document, the scanning screen appears. To cancel the copy job, touch Cancel Job
on the touch screen.
A “Canceling scan job” screen appears. The ADF clears all pages in the ADF and cancels the job.
Canceling a copy job while copying pages using the scanner glass
Touch Cancel Job on the touch screen.
A “Canceling scan job” screen appears. Once the job is canceled, the copy screen appears. Copying62
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							Canceling a copy job while the pages are being printed
1Touch Cancel Job on the touch screen, or press  on the keypad.
2Touch the job you want to cancel.
3Touch Delete Selected Jobs.
The remaining print job is canceled. The home screen appears.
Understanding the copy screens and options
Copy from
This option opens a screen where you can enter the size of the documents you are going to copy.
Touch a paper size button to select it as the “Copy from” setting. The copy screen appears with your new setting
displayed.
When “Copy from” is set to Mixed Sizes, you can copy an original document that contains mixed paper sizes
(letter‑and legal‑size pages).
When “Copy from” is set to Auto Size Sense, the scanner automatically determines the size of the original document.
Copy to
This option opens a screen where you can enter the size and type of paper on which your copies will be printed.
Touch a paper size button to select it as the “Copy to” setting. The copy screen appears with your new setting
displayed.
If the size settings for “Copy from” and “Copy to” are different, the printer automatically adjusts the Scale setting
to accommodate the difference.
If the type or size of paper that you want to copy onto is not loaded in one of the trays, touch Manual Feeder, and
manually send the paper through the multipurpose feeder.
When “Copy to” is set to Auto Size Match, each copy matches the size of the original document. If a matching paper
size is not in one of the trays, the printer scales each copy to fit loaded paper.
Scale
This option creates an image from your copy that is proportionally scaled anywhere between 25% and 400%. Scale can
also be set for you automatically.
When you want to copy from one size of paper to another, such as from legal‑size to letter‑size paper, setting the
“Copy from” and “Copy to” paper sizes automatically changes the scale to keep all the original document information
on your copy.
Touch  to decrease the value by 1%; touch  to increase the value by 1%.
Hold your finger on an arrow to make a continuous increment.
Hold your finger on an arrow for two seconds to cause the pace of the change to accelerate. Copying63
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							Darkness
This option adjusts how light or dark your copies will turn out in relation to the original document.
Color
Touching the Color button tells the printer to copy the original document in color.
Photo
Touching the Photo button tells the printer to pay extra attention to shading or tones.
Note: To copy a color image, make sure the color button is also selected.
Sides (Duplex)
Use this option to select duplex settings. You can print copies on one or two sides, make two-sided copies (duplex) of
two-sided original documents, make two-sided copies from one-sided original documents, or make one-sided copies
(simplex) from two-sided original documents.
Note: For two-sided output, you must have a duplex unit attached to the printer.
Collate
This option keeps the pages of a print job stacked in sequence when printing multiple copies of the document. The
factory default setting for Collate is on; the output pages of your copies will be ordered (1,2,3) (1,2,3) (1,2,3). If you
want all the copies of each page to remain together, turn Collate off, and your copies will be ordered (1,1,1) (2,2,2)
(3,3,3).
Options
Touching the Options button opens a screen where you can change Paper Saver, Advanced Imaging, Separator Sheets,
Margin Shift, Edge Erase, Date/Time Stamp, Overlay, Content, and Advanced Duplex settings.
Paper Saver
This option lets you print two or more sheets of an original document together on the same page. Paper Saver is also
called N-up printing. The N stands for Number. For example, 2-up would print two pages of your document on a single
page, and 4-up would print four pages of your document on a single page. Touching Print Page Borders adds or removes
the outline border surrounding the original document pages on the output page.
Create Booklet
This option creates a sequence of collated output that, when folded or folded and stapled, forms a booklet half the
page size of the original document and with all the pages in order.
Note: To use Create Booklet, you must have a duplex unit attached to the printer. Copying64
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							Advanced Imaging
This option lets you adjust Background Removal, Contrast, Shadow Detail, Scan Edge to Edge, Color Balance, and mirror
image before you copy the document.
Custom Job (Job Build)
This option combines multiple scanning jobs into a single job.
Separator Sheets
This option places a blank piece of paper between copies, pages, and print jobs. The separator sheets can be drawn
from a tray that contains a type or color of paper that is different from the paper your copies are printed on.
Margin Shift
This option increases the size of the margin a specified distance. This can be useful in providing space to bind or hole-
punch copies. Use the increase or decrease arrows to set how much of a margin you want. If the additional margin is
too large, the copy will be cropped.
Edge Erase
This option eliminates smudges or information around the edges of your document. You can choose to eliminate an
equal area around all four sides of the paper, or pick a particular edge. Edge Erase erases whatever is within the selected
area, leaving nothing printed on that portion of the paper.
Date/Time Stamp
This option turns the Date/Time Stamp on and prints the date and time at the top of every page.
Overlay
This option creates a watermark (or message) that overlays the content of your copy. You can choose between Urgent,
Confidential, Copy, and Draft. The word you pick will appear, faintly, in large print across each page.
Note: A custom overlay can be created by your system support person. When a custom overlay is created, a button
with an icon of that overlay will be available.
Content
This option enhances copy quality. Choose from Text, Text/Photo, Photograph, or Printed Image.
Text—Use this setting when copying original documents that are mostly text or line art.
Text/Photo—Use this setting when copying original documents that are a mixture of text and graphics or pictures.
Photograph—Use this setting when copying an original document that is a high-quality photograph or inkjet print.
Printed Image—Use this setting when copying halftone photographs, documents printed on a laser printer, or pages
from a magazine or newspaper.
Color—Use this setting to copy the original document in color.
Gray—Use this setting to copy the original document in grayscale.
Advanced Duplex
This option controls whether the documents are one‑sided or two‑sided, what orientation your original documents
have, and how your documents are bound. Copying65
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							Improving copy quality
QuestionTip
When should I use Text
mode?
Use text mode when text preservation is the main goal of the copy, and preserving images
copied from the original document is not a concern.
Text mode is recommended for receipts, carbon copy forms, and documents that contain
only text or fine line art.
When should I use
Text/Photo mode?
Use Text/Photo mode when copying an original document that contains a mixture of text
and graphics.
Text/Photo mode is recommended for magazine articles, business graphics, and
brochures.
When should I use Printed
Image mode?Use Printed Image mode when copying halftone photographs, graphics such as documents
printed on a laser printer, or pages from a magazine or newspaper
When should I use
Photograph mode?Use Photograph mode when the original document is a high-quality photograph or inkjet
print.
Copying66
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							E-mailing
ADFScanner glass
Use the ADF for multiple‑page documents.
Use the scanner glass for single pages, small items (such as postcards or
photos), transparencies, photo paper, or thin media (such as magazine
clippings).
You can use the printer to e‑mail scanned documents to one or more recipients. There are four ways to send and e‑mail
from the printer. You can type the e‑mail address, use a shortcut number, use the address book, or use a profile.
Getting ready to e-mail
Setting up the e-mail function
For e-mail to operate, it must be turned on in the printer configuration and have a valid IP address or gateway address.
To set up the e-mail function:
1Open a Web browser.
2In the address bar, type the IP address of the printer and, then press Enter.
3Click Configuration.
4Click E-mail/FTP Settings.
5Click E-mail Server Setup.
6Fill in the fields with the appropriate information.
7Click Submit.
Setting up the address book
1Open a Web browser.
2In the address bar, type the IP address of the printer, and then press Enter.
3Click Configuration. E-mailing67
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							4Click E-mail/FTP Settings.
5Click Manage E-mail Shortcuts.
6Fill in the fields with the appropriate information.
7Click Submit.
Creating an e-mail shortcut
Creating an e-mail shortcut using the Embedded Web Server
1Open a Web browser.
2In the address bar, type the IP address of the printer, and then press Enter.
3Click Configuration.
4Click Manage Destinations.
Note: You may be asked to enter a password. If you do not have an ID and password, get one from your system
support person.
5Click E-mail Destination Setup.
6Type a unique name for the recipient, and then enter the e-mail address.
Note: If you are entering multiple addresses, separate each address with a comma (,).
7Select the scan settings (Format, Content, Color, and Resolution).
8Enter a shortcut number, and then click Add.
If you enter a number that is already in use, you are prompted to select another number.
Creating an e-mail shortcut using the touch screen
1On the home screen, touch E-mail.
2Type the recipients e-mail address.
To create a group of recipients, touch Next address, and then type the next recipient’s e-mail address.
3Touch Save as Shortcut.
4Type a unique name for the shortcut.
5Verify the shortcut name and number are correct, and then touch OK.
If the name or number is incorrect, touch Cancel, and then reenter the information. E-mailing68
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							E-mailing a document
Sending an e-mail using the keypad
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, adjust the paper guides.
3On the home screen, touch E-mail.
4Enter the e‑mail address or shortcut number.
To enter additional recipients, press Next Address, and then enter the address or shortcut number you want to
add.
5Touch E-mail It.
Sending an e‑mail using a shortcut number
For information on creating shortcuts, see the section in this chapter on creating shortcuts.
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, adjust the paper guides.
3Press #, and then enter the recipients shortcut number.
To enter additional recipients, press Next address, and then enter the address or shortcut number you want to
add.
4Touch E-mail It.
Sending an e-mail using the address book
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, adjust the paper guides.
3On the home screen, touch E-mail.
4Touch Search Address Book.
5Enter the name or part of the name you are searching for, and then touch Search.
6Touch the name that you want to add to the To: box.
To enter additional recipients, press Next address, and then enter the address or shortcut number you want to
add; or search the address book.
7Touch E-mail It. E-mailing69
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							E-mailing color documents
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, adjust the paper guides.
3On the home screen, touch E-mail.
4Type an e-mail address.
5Touch Options.
6Touch Color.
7Touch E-mail It.
Using profiles
Creating an e-mail profile
1Open a Web browser.
2In the address bar, type the IP address of the printer, and then press Enter.
3Click Configuration.
4Click E-mail/FTP Settings.
5Click Manage E-mail Shortcuts.
6Fill in the fields with the appropriate information.
7Click Add.
E-mailing to a profile
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, adjust the paper guides.
3On the home screen, touch Held Jobs.
4Touch Profiles.
5Select an e-mail destination from the profile list.
6Touch E-mail It. E-mailing70
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