Lexmark X940e User Manual

							Assigning a custom paper type name
Assign a custom paper type name to a tray when linking or unlinking the tray.
1Make sure the printer is on and Ready appears.
2From the control panel, touch .
3Touch Paper Menu.
4Touch Paper Size/Type.
5Touch the tray number or MP Feeder Type.
6Touch  repeatedly until Custom Type  or another custom name appears.
7Touch Submit. Loading paper and specialty media41
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							Paper and specialty media guide
Paper guidelines
Paper characteristics
The following paper characteristics affect print quality and reliability. Consider these characteristics when evaluating
new paper stock.
Weight
The printer can automatically feed paper weights from 60 to 220 g/m2 (16 to 58 lb bond) grain long. Paper lighter than
60 g/m
2 (16 lb) might not be stiff enough to feed properly, causing jams. For best performance, use 75 g/m2 (20 lb
bond) grain long paper. For paper smaller than 182 x 257 mm (7.2 x 10.1 in.), we recommend 90 g/m
2 (24 lb) or heavier
paper.
Note: Duplex is supported only for 63 g/m
2–170 g/m2 (17 lb–45 lb bond) paper.
Curl
Curl is the tendency for paper to curl at its edges. Excessive curl can cause paper feeding problems. Curl can occur after
the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped in hot, humid,
cold, or dry conditions, even in the trays, can contribute to paper curling prior to printing and can cause feeding
problems.
Smoothness
Paper smoothness directly affects print quality. If paper is too rough, toner cannot fuse to it properly. If paper is too
smooth, it can cause paper feeding or print quality issues. Always use paper between 100 and 300 Sheffield points;
however, smoothness between 150 and 200 Sheffield points produces the best print quality.
Moisture content
The amount of moisture in paper affects both print quality and the ability of the printer to feed the paper correctly.
Leave paper in its original wrapper until it is time to use it. This limits the exposure of paper to moisture changes that
can degrade its performance.
Condition paper before printing by storing it in its original wrapper in the same environment as the printer for 24 to
48 hours before printing. Extend the time several days if the storage or transportation environment is very different
from the printer environment. Thick paper may also require a longer conditioning period.
Grain direction
Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length of
the paper, or grain short, running the width of the paper.
For 60 to 135 g/m
2 (16 to 36 lb bond) paper, grain long paper is recommended. For papers heavier than 135 g/m2, grain
short is recommended. Paper and specialty media guide42
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							Fiber content
Most high‑quality xerographic paper is made from 100% chemically treated pulped wood. This content provides the
paper with a high degree of stability resulting in fewer paper feeding problems and better print quality. Paper containing
fibers such as cotton can negatively affect paper handling.
Unacceptable paper
The following paper types are not recommended for use with the printer:
Chemically treated papers used to make copies without carbon paper, also known as carbonless papers, carbonless
copy paper (CCP), or no carbon required (NCR) paper
Preprinted papers with chemicals that may contaminate the printer
Preprinted papers that can be affected by the temperature in the printer fuser
Preprinted papers that require a registration (the precise print location on the page) greater than ±2.3 mm (±0.9 in.),
such as optical character recognition (OCR) forms
In some cases, registration can be adjusted with a software application to successfully print on these forms.
Coated papers (erasable bond), synthetic papers, thermal papers
Rough‑edged, rough or heavily textured surface papers, or curled papers
Recycled papers that fail EN12281:2002 (European)
Paper weighing less than 60 g/m2 (16 lb)
Multiple‑part forms or documents
Selecting paper
Using appropriate paper prevents jams and helps ensure trouble‑free printing.
To help avoid jams and poor print quality:
Always use new, undamaged paper.
Before loading paper, know the recommended print side of the paper. This information is usually indicated on the
paper package.
Do not use paper that has been cut or trimmed by hand.
Do not mix paper sizes, types, or weights in the same source; mixing results in jams.
Do not use coated papers unless they are specifically designed for electrophotographic printing.
Selecting preprinted forms and letterhead
Use these guidelines when selecting preprinted forms and letterhead:
Use grain long for 60 to 90 g/m2 weight paper.
Use only forms and letterhead printed using an offset lithographic or engraved printing process.
Avoid papers with rough or heavily textured surfaces.
Use papers printed with heat‑resistant inks designed for use in xerographic copiers. The ink must be able to withstand
temperatures up to 230°C (446°F) without melting or releasing hazardous emissions. Use inks that are not affected by
the resin in toner. Inks that are oxidation‑set or oil‑based generally meet these requirements; latex inks might not.
When in doubt, contact the paper supplier. Paper and specialty media guide43
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							Preprinted papers such as letterhead must be able to withstand temperatures up to 230°C (446°F) without melting or
releasing hazardous emissions.
Using recycled paper
As an environmentally conscious company, Lexmark supports the use of recycled office paper produced specifically for
use in laser (electrophotographic) printers. In 1998, Lexmark presented to the US government a study demonstrating
that recycled paper produced by major mills in the US fed as well as non-recycled paper. However, no blanket statement
can be made that all recycled paper will feed well.
Lexmark consistently tests its printers with recycled paper (20–100% post-consumer waste) and a variety of test paper
from around the world, using chamber tests for different temperature and humidity conditions. Lexmark has found no
reason to discourage the use of todays recycled office papers, but generally the following property guidelines apply
to recycled paper.
Low moisture content (4–5%)
Suitable smoothness (100–200 Sheffield units)
Suitable sheet-to-sheet coefficient of friction (0.4–0.6)
Sufficient bending resistance in the direction of feed
Recycled paper, paper of lower weight (
						

							Loading letterhead in the 520‑sheet trays
Long‑edge orientation
Without finisherWith finisher installed
Short‑edge orientation
Without finisherWith finisher installed
Loading letterhead in the 867‑sheet tray
Without finisherWith finisher installed
Paper and specialty media guide45
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							Loading letterhead in the 1133‑sheet tray
Without finisherWith finisher installed
Using transparencies
Print samples on the transparencies being considered for use before buying large quantities.
When printing on transparencies:
From MarkVision Professional, Print Properties, or the control panel, set the Paper Type to Transparency.
Feed transparencies from the standard tray or the multipurpose feeder.
Use transparencies designed specifically for laser printers. Check with the manufacturer or vendor to ensure
transparencies are able to withstand temperatures up to 230°C (446°F) without melting, discoloring, offsetting, or
releasing hazardous emissions.
Use transparencies that are 0.12–0.14 mm (4.8–5.4 mil) in thickness or 161–179 g/m2 in weight. Print quality and
durability depend on the transparencies used.
To prevent print quality problems, avoid getting fingerprints on the transparencies.
Before loading transparencies, fan the stack to prevent sheets from sticking together.
We recommend Lexmark part number 12A8240 for letter‑size transparencies.
Using envelopes
Print samples on the envelopes being considered for use before buying large quantities.
When printing on envelopes:
From the control panel, set the Paper Source based on the source in use. From MarkVision Professional, Print
Properties, or the control panel, set the Paper Type to Envelope, and select the envelope size.
Use envelopes designed specifically for laser printers. Check with the manufacturer or vendor to ensure the
envelopes can withstand temperatures up to 230°C (446°F) without sealing, wrinkling, curling excessively, or
releasing hazardous emissions.
For the best performance, use envelopes made from 90 g/m2 (24 lb bond) paper. Use up to 105 g/m2 (28 lb bond)
weight for envelopes as long as the cotton content is 25% or less. All‑cotton envelopes must not exceed 90 g/m
2
(24 lb bond) weight.
Use only new envelopes.
To optimize performance and minimize jams, do not use envelopes that:
–Have excessive curl or twist
–Are stuck together or damaged in any way Paper and specialty media guide46
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							–Have windows, holes, perforations, cutouts, or embossing
–Have metal clasps, string ties, or folding bars
–Have an interlocking design
–Have postage stamps attached
–Have any exposed adhesive when the flap is in the sealed or closed position
–Have bent corners
–Have rough, cockle, or laid finishes
Adjust the width guide to fit the width of the envelopes.
Note: A combination of high humidity (over 60%) and the high printing temperature may wrinkle or seal envelopes.
Using labels
Print samples on the labels being considered for use before buying large quantities.
For detailed information on label printing, characteristics, and design, see the Card Stock & Label Guide available on
the Lexmark Web site at www.lexmark.com/publications.
When printing on labels:
From MarkVision Professional, Print Properties, or the control panel, set the Paper Type to Labels.
Use only letter, A4, or legal‑size label sheets.
Use labels designed specifically for laser printers. Check with the manufacturer or vendor to verify that label
adhesives, face sheet (printable stock), and topcoats can withstand temperatures up to 230°C (446°F) and pressure
up to 25 psi without delaminating, oozing around the edges, or releasing hazardous fumes. Do not use vinyl labels.
Do not use labels with slick backing material.
Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a jam. Partial sheets
also contaminate the printer and the cartridge with adhesive, and could void the printer and cartridge warranties.
Do not use labels with exposed adhesive.
Do not print within 1 mm (0.04 in.) of the edge of the label, of the perforations, or between die‑cuts of the label.
Be sure adhesive backing does not reach to the sheet edge. Zone coating of the adhesive at least 1 mm (0.04 in.)
away from edges is recommended. Adhesive material contaminates the printer and could void the warranty.
If zone coating of the adhesive is not possible, remove a 1.6 mm (0.06 in.) strip on the leading and driver edge, and
use a non‑oozing adhesive.
Portrait orientation works best, especially when printing bar codes.
Using card stock
Card stock is heavy, single‑ply print media. Many of its variable characteristics, such as moisture content, thickness,
and texture, can significantly impact print quality. Print samples on the card stock being considered for use before
buying large quantities.
When printing on card stock:
From MarkVision Professional, or the control panel:
1Set the Paper Type to Card Stock.
2Select a Card Stock Texture setting. Paper and specialty media guide47
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							Be aware that preprinting, perforation, and creasing may significantly affect the print quality and cause jams or
other paper handling problems.
Check with the manufacturer or vendor to ensure the card stock can withstand temperatures up to 230°C (446°F)
without releasing hazardous emissions.
Do not use preprinted card stock manufactured with chemicals that may contaminate the printer. Preprinting
introduces semi‑liquid and volatile components into the printer.
Use grain long card stock when possible.
Storing paper
Use these paper storage guidelines to help avoid jams and uneven print quality:
For best results, store paper where the temperature is 21°C (70°F) and the relative humidity is 40%. Most label
manufacturers recommend printing in a temperature range of 18 to 24°C (65 to 75°F) with relative humidity between
40 and 60%.
Store paper in cartons when possible, on a pallet or shelf, rather than on the floor.
Store individual packages on a flat surface.
Do not store anything on top of individual paper packages.
Supported paper sizes, types, and weights
The following tables provide information on standard and optional paper sources and the types of paper they support.
Note: For an unlisted paper size, configure a Universal Paper Size.
For information on card stock and labels, see the Card Stock & Label Guide.
Paper sizes supported by the printer
Paper sizeDimensions520‑sheet trays
(standard or
optional)High capacity
feederMultipurpose
feederDuplex unit
A3297 x 420 mm
(11.7 x 16.5 in.)
X
A4210 x 297 mm
(8.3 x 11.7 in.)
A51148 x 210 mm
(5.8 x 8.3 in.)XX
Executive184 x 267 mm
(7.3 x 10.5 in.)XX
1 The printer cannot simultaneously sense A5 and statement paper sizes. From the Size Sensing menu, specify which size
you want the printer to detect. This setting applies to all automatic trays except the multipurpose feeder. The multipurpose
feeder can support both sizes.
2 Measurements apply to simplex (one‑sided) printing only. For duplex (two‑sided) printing, the minimum size is
140 x 148 mm (5.5 x 5.8 in.) and the maximum size is 297 x 432 mm (11.7 x 17 in.).
Paper and specialty media guide48
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							Paper sizeDimensions520‑sheet trays
(standard or
optional)High capacity
feederMultipurpose
feederDuplex unit
Folio216 x 330 mm
(8.5 x 13 in.)
X
JIS B4257 x 364 mm
(10.1 x 14.3 in.)X
JIS B5182 x 257 mm
(7.2 x 10.1 in.)
Legal216 x 356 mm
(8.5 x 14 in.)X
Letter216 x 279 mm
(8.5 x 11 in.)
Statement1140 x 216 mm
(5.5 x 8.5 in.)XX
Tabloid279 x 432 mm
(11 x 17 in.)
X
Universal100 x 148 mm
(3.9 x 5.8 in.) up to
305 x 483 mm
(11.7 x 19 in.)
2
XX
7 3/4 Envelope
(Monarch)98 x 191 mm
(3.9 x 7.5 in.)XXX
B5 Envelope176 x 250 mm
(6.9 x 9.8 in.)XX
X
C5 Envelope162 x 229 mm
(6.4 x 9 in.)XX
X
9 Envelope98 x 225 mm
(3.9 x 8.9 in.)XX
X
10 Envelope105 x 241 mm
(4.1 x 9.5 in.)XX
X
DL Envelope110 x 220 mm
(4.3 x 8.7 in.)XX
X
1 The printer cannot simultaneously sense A5 and statement paper sizes. From the Size Sensing menu, specify which size
you want the printer to detect. This setting applies to all automatic trays except the multipurpose feeder. The multipurpose
feeder can support both sizes.
2 Measurements apply to simplex (one‑sided) printing only. For duplex (two‑sided) printing, the minimum size is
140 x 148 mm (5.5 x 5.8 in.) and the maximum size is 297 x 432 mm (11.7 x 17 in.).
Paper and specialty media guide49
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							Paper types and weights supported by the printer
The printer engine supports 60–220 g/m2 (16–60 lb) paper weights. The duplex unit supports 63–170 g/m2 (17–45 lb)
paper weights.
Paper type520‑sheet traysHigh capacity feederMultipurpose feederDuplex unit
Plain Paper
Bond
Letterhead
Preprinted
Colored Paper
Card stock
Glossy paper X XX
Paper labels
*XX
TransparenciesX
Envelopes X X
X
* Vinyl labels are not supported.
Paper types and weights supported by the finisher
Use this table to determine the possible output destinations of print jobs which use supported paper types and weights.
The paper capacity of each output bin is listed in parentheses. Paper capacity estimations are calculated based on
75 g/m
2 (20 lb) paper.
The Finisher standard bin and Bin 1 support 60–220 g/m
2 (16–60 lb) paper weights. Bin 2 (booklet‑maker) supports 60–
90 g/m
2 (16–24 lb) paper weights plus one additional cover weighted up to 220 g/m2 (60 lb).
Paper typeHorizontal transport
unit
(50 sheets)Finisher standard
bin (500 sheets)Bin 1 (1500/3000
sheets)*Bin 2
(300 sheets)
Plain Paper
Bond
Letterhead
Preprinted
Colored Paper
Card stock
* Bin 1 of the booklet finisher supports 1500 sheets. Bin 1 of the standard finisher supports 3000 sheets.
Paper and specialty media guide50
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