Konica Minolta magicolor 4695MF User Manual

							Scanning With the Machine 187
6Press the + or , key to select FINISH, and then press the Select key.
Deleting a Specified Destination Address
A specified destination address (e-mail address, FTP address or SMB 
address) can be deleted.
Changes made with this procedure will not be applied to the original 
data (speed dial destination, group dial destination, etc.).
1In the main screen (Scan mode), press the + or , key to select the cur-
rent data destination setting, and then press the Select key.
2To delete an e-mail address, press the + or , key to select CHECK/
EDIT
, and then press the Select key. Then, press the + or , key to 
select the address to be deleted. To delete an FTP address or SMB 
address, continue with step 3.
3Press the Stop/Reset key.
4Press the + or , key to select YES, and then press the Select key.
The selected address is deleted.
If all specified addresses are deleted, the main screen is dis-
played.
5To delete another address, repeat the procedure from step 2.
6To finish deleting addresses, press the Back key.
7Press the + or , key to select FINISH, and then press the Select key.
Registering/Editing Addresses
Addresses can be registered/edited in the favorite list, as speed dial destina-
tions or as group dial destinations.
Addresses can also be registered/edited with PageScope Web Con-
nection or with LSU (Local Setup Utility) on the enclosed Applications 
CD/DVD. For details, refer to the Reference Guide on the Documenta-
tion CD/DVD.
The same settings menu used to register/edit fax numbers is used to 
register/edit addresses. For details on registering/editing fax numbers, 
refer to the Facsimile User’s Guide on the Documentation CD/DVD.
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							Scanning With the Machine 188
Registering in the Favorite List
From the speed dial destinations and group dial destinations registered on 
this machine, register a maximum of 20 destinations in the favorite list for 
convenient access to frequently specified destinations. Follow the procedure 
described below to register an address (e-mail address, FTP address or SMB 
address) on the favorite list.
1In the main screen (Scan mode), press the + or , key to select UTIL-
ITY
, and then press the Select key.
2Press the + or , key to select DIAL REGISTER, and then press the 
Select key.
3Press the + or , key to select FAVORITE, and then press the Select 
key.
If data is already registered on the favorite list, continue with step 7 
after completing step 3.
4Press the AddressBook key to switch between SPEED DIAL and 
GROUP DIAL.
5Use the keypad to type in the number (between 1 and 250) for the speed 
dial destination or the number (between 1 and 20) for the group dial desti-
nation to be registered on the favorite list, and then press the Select key.
The information registered for the selected speed dial destination or group 
dial destination appears. 
6Press the Select key again.
7To register another address, press the + or , key to select ADD, press 
the Select key, and then repeat the procedure from step 4.
8To finish registering addresses, press the + or , key to select FINISH, 
and then press the Select key.
Deleting From the Favorite List
Registered information can be deleted from the favorite list.
Changes made with this procedure will not be applied to the original 
data (speed dial destination, group dial destination, etc.).
1In the main screen (Scan mode), press the + or , key to select UTIL-
ITY
, and then press the Select key.
2Press the + or , key to select DIAL REGISTER, and then press the 
Select key.
3Press the + or , key to select FAVORITE, and then press the Select 
key.
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							Scanning With the Machine 189
4Press the + or , key to select CHECK/EDIT, and then press the Select 
key.
5Press the + or , key to select the address to be deleted from the favorite 
list, and then press the Stop/Reset key.
6Press the + or , key to select YES, and then press the Select key. 
The selected address is deleted.
7To delete another address, repeat the procedure from step 5.
8To finish deleting addresses, press the Back key.
9Press the + or , key to select FINISH, and then press the Select key.
Registering Speed Dial Destinations (Direct Input)
E-mail addresses can be registered as speed dial destinations. A maximum 
of 250 speed dial destinations can be registered.
Machine key operations cannot be used to register an FTP address or 
SMB address as a speed dial destination. These addresses can be 
registered with Local Setup Utility (LSU) or PageScope Web 
Connection. For details, refer to the Reference Guide on the Docu-
mentation CD/DVD.
Speed dial destination numbers 221 to 250 are reserved for register-
ing FTP addresses and SMB address from Local Setup Utility (LSU) 
or PageScope Web Connection.
1In the main screen (Scan mode), press the + or , key to select UTIL-
ITY
, and then press the Select key.
2Press the + or , key to select DIAL REGISTER, and then press the 
Select key.
3Press the + or , key to select SPEED DIAL, and then press the Select 
key.
4Use the keypad to type in the number (between 1 and 220) for the speed 
dial destination, and then press the Select key.
5Press the + or , key to select MANUAL SETTING, and then press the 
Select key.
If an LDAP server is not specified, step 5 is skipped.
6Use the keypad to type in the registration name, and then press the 
Select key.
For details on entering/editing text, refer to “Entering Text” on page 
325.
A maximum of 20 characters can be entered.
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							Scanning With the Machine 190
7Use the keypad to type in the e-mail address, and then press the Select 
key.
The settings are registered, and the DIAL REGISTER menu appears 
again.
A maximum of 64 characters can be entered.
Registering Speed Dial Destinations (LDAP Search)
E-mail addresses can be registered as speed dial destinations by using infor-
mation on the LDAP server. A maximum of 250 speed dial destinations can 
be registered.
To connect to an LDAP server, settings for LDAP SETTING must be 
specified. For details, refer to the Reference Guide on the Documenta-
tion CD/DVD.
Machine key operations cannot be used to register an FTP address or 
SMB address as a speed dial destination. These addresses can be 
registered with Local Setup Utility (LSU) or PageScope Web Connec-
tion. For details, refer to the Reference Guide on the Documentation 
CD/DVD.
Speed dial destination numbers 221 to 250 are reserved for register-
ing FTP addresses and SMB address from Local Setup Utility (LSU) 
or PageScope Web Connection.
1In the main screen (Scan mode), press the + or , key to select UTIL-
ITY
, and then press the Select key.
2Press the + or , key to select DIAL REGISTER, and then press the 
Select key.
3Press the + or , key to select SPEED DIAL, and then press the Select 
key.
4Use the keypad to type in the number (between 1 and 220) for the speed 
dial destination, and then press the Select key.
5Press the + or , key to select LDAP SEARCH, and then press the 
Select key.
If an LDAP server is not specified, LDAP SEARCH does not 
appear.
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							Scanning With the Machine 191
6Press the + or , key to select NAME or E-MAIL, and then press the 
Select key.
To search registered names, select NAME. To search e-mail 
addresses, select 
E-MAIL.
7Use the keypad to type in the search keyword (maximum of 10 charac-
ters), and then press the Select key.
The search begins, and the search results appear after a while. If no data 
matches the search keyword, 
NOT FOUND appears for about two sec-
onds.
For details on entering/editing text, refer to “Entering Text” on page 
325.
Text starting with the first character of the maximum 10 characters 
is searched for. Text will not be found if the search keyword is in 
the middle of a word.
8Press the + or , key to select the desired data, and then press the Select 
key.
To check the found information, press the ) key.
An e-mail address exceeding 64 characters cannot be specified. If 
such an e-mail address is specified, 
ADDRESS IS TOO LONG 
appears for about two seconds, and then the screen for specifying 
the destination address appears.
To narrow down the search results, press the Back key, and then 
perform step 7 again.
9If desired, edit the registration name, and then press the Select key.
10If desired, edit the e-mail address, and then press the Select key.
The settings are registered, and the 
DIAL REGISTER menu appears 
again.
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							Scanning With the Machine 192
Editing/Deleting Speed Dial Destinations
Information registered as a speed dial destination can be edited or deleted.
Machine key operations cannot be used to edit/delete an FTP address 
or SMB address registered as a speed dial destination. These 
addresses can be edited/deleted with Local Setup Utility (LSU) or 
PageScope Web Connection. For details, refer to the Reference 
Guide on the Documentation CD/DVD.
1In the main screen (Scan mode), press the + or , key to select UTIL-
ITY
, and then press the Select key.
2Press the + or , key to select DIAL REGISTER, and then press the 
Select key.
3Press the + or , key to select SPEED DIAL, and then press the Select 
key.
4Use the keypad to type in the number (between 1 and 220) for the speed 
dial destination to be edited/deleted, and then press the Select key.
The information currently registered for the speed dial destination 
appears for two seconds.
5Press the + or , key to select EDIT to edit information or DELETE to 
delete the destination, and then press the Select key.
If 
DELETE was selected, the settings are deleted, and the DIAL REG-
ISTER
 menu appears again.
6Use the keypad to edit the registration name, and then press the Select 
key.
For details on entering/editing text, refer to “Entering Text” on page 
325.
7Use the keypad to edit the e-mail address, and then press the Select key.
The edited settings are saved, and the 
DIAL REGISTER menu appears 
again.
If the edited speed dial destination is registered in the favorite list 
or with a group dial destination, a confirmation message asking 
whether or not to keep the destination registered as it is appears 
after the operation in step 7 is performed. To keep the destination 
registered as it is, select 
Yes. To cancel the registration, select 
No.
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							Scanning With the Machine 193
Registering Group Dial Destinations
An e-mail address can be registered with a group dial destination. A maxi-
mum of 20 group dial destinations can be registered. (A maximum of 50 
e-mail addresses can be registered with one group.)
The addresses that can be registered as group dial destinations are 
limited to addresses registered as speed dial destinations or as other 
group dial destinations.
1In the main screen (Scan mode), press the + or , key to select UTIL-
ITY
, and then press the Select key.
2Press the + or , key to select DIAL REGISTER, and then press the 
Select key.
3Press the + or , key to select GROUP DIAL, and then press the Select 
key.
4Use the keypad to type in the number (between 1 and 20) for the group 
dial destination, and then press the Select key.
5Use the keypad to type in the group name, and then press the Select key.
For details on entering/editing text, refer to “Entering Text” on page 
325.
6Use the keypad to type in the number (between 1 and 220) for the speed 
dial destination to be added to the group, and then press the Select key.
The information registered for the selected speed dial destination 
appears.
7Press the Select key again.
8To register another speed dial destination, press the + or , key to select 
ADD, press the Select key, and then repeat the procedure from step 6.
9To finish registering speed dial destinations, press the + or , key to 
select 
FINISH, and then press the Select key.
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							Scanning With the Machine 194
Editing/Deleting Group Dial Destinations
Information registered with a group dial destination can be edited or deleted.
1In the main screen (Scan mode), press the + or , key to select UTIL-
ITY
, and then press the Select key.
2Press the + or , key to select DIAL REGISTER, and then press the 
Select key.
3Press the + or , key to select GROUP DIAL, and then press the Select 
key.
4Use the keypad to type in the number (between 1 and 20) for the group 
dial destination to be edited/deleted, and then press the Select key.
The information currently registered for the group dial destination appears 
for about two seconds.
5Press the + or , key to select EDIT to edit information or DELETE to 
delete the destination, and then press the Select key.
If 
DELETE was selected, the settings are deleted, and the DIAL REG-
ISTER
 menu appears again.
6If desired, edit the group name, and then press the Select key.
For details on entering/editing text, refer to “Entering Text” on page 
325.
7Press the + or , key to select ADD to add a speed dial destination, 
CHECK/EDIT to delete the destination or FINISH to finish editing, and 
then press the Select key.
If 
FINISH was selected, the edited settings are saved, and the DIAL 
REGISTER
 menu appears again. If ADD was selected, continue with step 
6 of “Registering Group Dial Destinations” on page 193. If 
CHECK/EDIT 
was selected, continue with step 8.
8Press the + or , key to select the speed dial destination to be deleted, 
and then press the Stop/Reset key.
To check the settings for the selected speed dial destination, press 
the Select key.
9Press the + or , key to select Yes, and then press the Select key.
10After the speed dial destination is deleted, press the Back key.
11To delete another speed dial destination, repeat the procedure from step 
8.
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							Scanning With the Machine 195
12To finish deleting speed dial destinations, press the + or , key to select 
FINISH, and then press the Select key.
If the edited group dial destination is registered in the favorite list, a 
confirmation message asking whether or not to keep the destination 
registered as it is appears after the operation in step 12 is performed. 
To keep the destination registered as it is, select 
Yes. To cancel the 
registration, select 
No.
Selecting the Data Format
The data format for the scanned image can be selected.
1In the main screen (Scan mode), press the + or , key to select the cur-
rent data format setting, and then press the Select key.
2Press the + or , key to select TIFF, PDF or JPEG, and then press the 
Select key.
The main screen (Scan mode) appears again.
If SIMPLEX/DUPLEX is set to 2-SIDE, only PDF appears. In 
addition, if 
BW ONLY was selected for the color setting, JPEG 
does not appear.
PDF data can be opened in Adobe Acrobat Reader.
TIFF files of images that have been scanned with the Color or 
Gray
 setting cannot be opened with the Windows Picture and 
FAX Viewer, which is included with Windows XP as a standard 
component. These files can be opened with image-processing 
applications such as PhotoShop, Microsoft Office Document Imag-
ing or ACDsee.
Selecting the Scan Quality Setting
The resolution, scan mode and density appropriate for the scanned image 
can be selected.
Selecting the Resolution
1In the main screen (Scan mode), press the + or , key to select the cur-
rent scan quality setting, and then press the Select key.
2Press the + or , key to select RESOLUTION, and then press the Select 
key.
3Press the + or , key to select 150x150dpi, 300x300dpi or 
600x600dpi, and then press the Select key.
The main screen (Scan mode) appears again. 
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							Scanning With the Machine 196
If Color or GRAY was selected for the scan color, the 
resolution is automatically changed to 
300×300dpi when 
scanning, even if 
600×600dpi was selected.
Selecting the Scan Mode
1In the main screen (Scan mode), press the + or , key to select the cur-
rent scan quality setting, and then press the Select key.
2Press the + or , key to select MODE, and then press the Select key.
3Press the + or , key to select MIX, TEXT or PHOTO, and then press the 
Select key.
The main screen (Scan mode) appears again.
Selecting the Scan Density
1In the main screen (Scan mode), press the + or , key to select the cur-
rent scan quality setting, and then press the Select key.
2Press the + or , key to select DENSITY, and then press the Select key.
3Press the * or ) key to select the desired scan density, and then press 
the Select key.
As the indicator is moved to right, the density becomes darker.
Setting Duplex (Double-Sided) Scanning
Double-sided document pages can be scanned with the ADF.
These settings are available only if the document is loaded in the ADF. 
If the document is scanned without being loaded in the ADF, 
1-SIDE 
is automatically selected, and the document is scanned from the origi-
nal glass.
This setting is available only if PDF is selected as the data format for 
the scan image.
1In the main screen (Scan mode), press the + or , key to select the cur-
rent simplex/duplex (single-sided/double-sided) setting, and then press 
the Select key.
2Press the + or , key to select 2-SIDE, and then press the Select key.
3Press the + or , key to select LONG EDGE or SHORT EDGE, and then 
press the Select key.
The main screen (Scan mode) appears again.
For details on LONG EDGE and SHORT EDGE, refer to “Duplex 
(Double-Sided) Copying From the ADF” on page 165.
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