Konica Minolta magicolor 4695MF User Manual

							Scanning With the Machine 177
3Specify the desired scan settings.
For details on specifying the destination of the data, refer to “Spec-
ifying the Data Location” on page 178 and “Specifying the Destina-
tion Address (Scan to E-mail/FTP/SMB)” on page 180.
For details on selecting the data format, refer to “Selecting the 
Data Format” on page 195.
For details on selecting the scan quality setting, refer to “Selecting 
the Scan Quality Setting” on page 195.
For details on setting duplex (double-sided) scanning, refer to 
“Setting Duplex (Double-Sided) Scanning” on page 196.
For details on setting the scan size, refer to “Setting the Scan Size” 
on page 197.
For details on setting the color of the scan data, refer to “Setting 
the Scan Color” on page 197.
For details on specifying the subject when sending data, refer to 
“Specifying the Subject” on page 197.
4To scan color scans, press the Start-Color key. To scan monochrome 
scans, press the Start-B&W key.
If the document was loaded in the ADF, scanning begins, and then the 
data is sent to the specified location. If the document was placed on the 
original glass, continue with step 5.
The Scan to PC operation can be used only if this machine is con-
nected to a computer with a USB cable.
5When NEXT PAGE? appears in the message window, place the second 
document page on the original glass, and then press the Select key.
When scanning with the Scan to PC operation, a multi-page docu-
ment cannot be scanned with the original glass. To scan a 
multi-page document, load the document into the ADF.
6Press the + or , key to select the size of the document positioned in step 
5, and then press the Select key.
7After all document pages have been scanned, press the Start key.
The scanned document is sent to the specified location.
If the Stop/Reset key is pressed while scanning, JOB CANCEL 
appears. To continue scanning, select 
NO. To stop scanning, 
select 
YES.
To cancel a job where scanning was finished and the data is 
queued to be sent, refer to “Deleting a Queued Transmission Job” 
on page 198.
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							Scanning With the Machine 178
Specifying the Data Location
Select whether the computer or USB memory device is the location where 
scan data is to be saved. When transmitting via a network, refer to “Specify-
ing the Destination Address (Scan to E-mail/FTP/SMB)” on page 180.
If an address has been specified as the destination for the data, SCAN 
TO PC
 and SCAN TO USB MEMORY cannot be selected.
Saving Data on a Computer Connected (Scan to PC)
Follow the procedure described below to send scan data to a computer con-
nected to this machine.
In order to perform this operation, make sure the TWAIN scanner 
driver, the printer driver, and LinkMagic (Windows only) have been 
installed on your computer.
Before performing the Scan to PC operation, be sure that either Link-
Magic is activated or the LinkMagic icon appears in the notification 
area.
The scan settings specified with LinkMagic are given priority. Specify 
the various settings with LinkMagic. For details, refer to the Reference 
Guide on the Documentation CD/DVD.
The Scan to PC operation can be used only if this machine is con-
nected to a computer with a USB cable.
1In the main screen (Scan mode), press the + or , key to select “SCAN 
TO”
, and then press the Select key.
2Press the + or , key to select SCAN TO PC, and then press the Select 
key.
The scan data is saved in the folder specified with LinkMagic. For 
details, refer to the Reference Guide on the Documentation CD/DVD.
Saving Data on a USB Memory Device (Scan to USB 
Memory)
Follow the procedure described below to save scan data to a USB memory 
device plugged into the USB HOST port of this machine.
This machine is compatible with a USB memory device of 4 GB or 
less.
1Plug the USB memory device into the USB HOST port of this machine.
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							Scanning With the Machine 179
2In the main screen (Scan mode), press the + or , key to select “SCAN 
TO”
, and then press the Select key.
3Press the + or , key to select SCAN TO USB MEMORY, and then press 
the Select key.
Depending on the USB memory device that is used, it may take some 
time for the scan data to be transferred.
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							Scanning With the Machine 180
Specifying the Destination Address (Scan to E-mail/FTP/
SMB)
Scan data can be sent via the network to a specified address (e-mail address, 
FTP address or SMB address). The address can be typed in directly, or an 
address registered on the machine can be selected.
To send scan data via the network, settings for NETWORK SETTING 
and 
E-MAIL SETTING (when sending to an e-mail address) must 
be specified.
If the size of the scan data sent by e-mail exceeds the size specified 
with 
FILE SIZE, the data is automatically divided into multiple 
e-mail messages. For details, refer to “SCAN SETTING Menu” on 
page 67.
To save scan data in a shared folder on a computer installed with Win-
dows or on the FTP server, the FTP address or SMB address must be 
registered as a speed dial destination. These addresses can be regis-
tered only from Local Setup Utility (LSU) or PageScope Web Connec-
tion. For details, refer to the Reference Guide on the Documentation 
CD/DVD.
Directly Entering the E-mail Address
The destination address (e-mail address) where the scan data is to be sent 
can be directly typed in.
A maimum of 16 addresses (total of e-mail addresses from direct input 
and an LDAP search) can be specified.
1In the main screen (Scan mode), use the keypad to type in the destination 
address.
For details on entering/editing text, refer to “Entering Text” on page 
325.
2After the text is entered, press the Select key.
3If an e-mail address was selected, press the + or , key to select FIN-
ISH
, and then press the Select key.
To add an additional e-mail address, select ADD in step 3, and 
then specify the destination.
To edit the specified e-mail address, select 
CHECK/EDIT in step 
3, and then continue with step 2 of Editing a Specified Destination 
Address. To delete an address, select 
CHECK/EDIT in step 3, 
and then continue with step 2 of Deleting a Specified Destination 
Address.
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							Scanning With the Machine 181
Selecting From the Favorite List
From the speed dial destinations and group dial destinations registered on 
this machine, register a maximum of 20 destinations in the favorite list for 
convenient access to frequently specified destinations. Follow the procedure 
described below to specify an address (e-mail address, FTP address or SMB 
address) from the favorite list as the recipient of the scan data.
For details on registering addresses in the favorite list, refer to “Regis-
tering in the Favorite List” on page 188.
1With the main screen (Scan mode) or Can Use AddressBook dis-
played, press the AddressBook key so that 
FAVORITE appears.
2Press the + or , key to select the desired data, and then press the Select 
key.
3Press the Select key again. 
If an FTP address or an SMB address was selected, the destination 
address is specified.
4If an e-mail address was selected, press the + or , key to select FIN-
ISH
, and then press the Select key.
To add an additional e-mail address, select ADD in step 4, and 
then specify the destination. When sending the data to an FTP 
address or SMB address, multiple addresses cannot be specified.
To check the specified e-mail address, select 
CHECK/EDIT in 
step 4. To delete an address, select 
CHECK/EDIT in step 4, and 
then continue with step 2 of Deleting a Specified Destination 
Address.
Selecting a Speed Dial Destination
A maximum of 250 speed dial destinations can be registered on this machine. 
Follow the procedure described below to specify an address (e-mail, FTP or 
SMB address) from the registered speed dial destinations as the recipient of 
the scan data.
For details on registering addresses as speed dial destinations, refer 
to “Registering Speed Dial Destinations (Direct Input)” on page 189 or 
“Registering Speed Dial Destinations (LDAP Search)” on page 190.
1With the main screen (Scan mode) or Can Use AddressBook dis-
played, press the AddressBook key twice so that 
SPEED DIAL 
appears.
2Use the keypad to type in the number (between 1 and 250) for the speed 
dial destination, and then press the Select key.
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							Scanning With the Machine 182
The information registered for the speed dial destination appears for two 
seconds.
3Press the Select key again.
If an FTP address or an SMB address was selected, the destination 
address is specified.
4If an e-mail address was selected, press the + or , key to select FIN-
ISH
, and then press the Select key.
To add an additional e-mail address, select ADD in step 4, and 
then specify the destination. When sending the data to an FTP 
address or SMB address, multiple addresses cannot be specified.
To check the specified e-mail address, select 
CHECK/EDIT in 
step 4. To delete an address, select 
CHECK/EDIT in step 4, and 
then continue with step 2 of Deleting a Specified Destination 
Address.
Selecting a Group Dial Destination
A maximum of 20 group dial destinations can be registered on this machine. 
(A maximum of 50 e-mail addresses can be registered with one group.) Fol-
low the procedure described below to specify e-mail addresses from the reg-
istered group dial destinations as the recipient of the scan data.
For details on registering e-mail addresses as group dial destinations, 
refer to “Registering Group Dial Destinations” on page 193.
A group dial destination containing a telephone number cannot be 
used in Scan mode.
1With the main screen (Scan mode) or Can Use AddressBook dis-
played, press the AddressBook key three times so that 
Group DIAL 
appears.
2Use the keypad to type in the number (between 1 and 20) for the group 
dial destination, and then press the Select key.
The information registered for the group dial destination appears for two 
seconds.
3Press the Select key again.
4Press the + or , key to select FINISH, and then press the Select key.
To add an additional e-mail address, select ADD in step 4, and 
then specify the destination.
To check the specified e-mail address, select 
CHECK/EDIT in 
step 4. To delete an address, select 
CHECK/EDIT in step 4, and 
then continue with step 2 of Deleting a Specified Destination 
Address.
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							Scanning With the Machine 183
Selecting From the Address Book
The speed dial destinations and group dial destinations registered on this 
machine are saved in the address book. Follow the procedure described 
below to specify an address (e-mail address, FTP address or SMB address) 
from the address book as the recipient of the scan data.
This feature is available only if data has been registered in the 
address book.
1With the main screen or Can Use AddressBook displayed, press the 
AddressBook key four times so that 
PHONE BOOK appears.
2Press the + or , key to select LIST, and then press the Select key.
A list of the address book contents appears.
3Press the + or , key to select the desired data, and then press the Select 
key.
4Press the Select key again.
If an FTP address or an SMB address was selected, the destination 
address is specified.
5If an e-mail address was selected, press the + or , key to select FIN-
ISH
, and then press the Select key.
To add an additional e-mail address, select ADD in step 5, and 
then specify the destination. When sending the data to an FTP 
address or SMB address, multiple addresses cannot be specified.
To check the specified e-mail address, select 
CHECK/EDIT in 
step 5. To delete an address, select 
CHECK/EDIT in step 5, and 
then continue with step 2 of Deleting a Specified Destination 
Address.
Searching the Address Book
The destination address (e-mail address, FTP address or SMB address) 
where the scan data is to be sent can be specified by searching the address 
book.
This feature is available only if data has been registered in the 
address book.
1With the main screen (Scan mode) or Can Use AddressBook dis-
played, press the AddressBook key four times so that 
PHONE BOOK 
appears.
2Press the + or , key to select SEARCH, and then press the Select key.
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							Scanning With the Machine 184
3Use the keypad to type in the search keyword (maximum of 10 charac-
ters), and then press the Select key.
The search begins, and the search results appear after a while. If no data 
matches the search keyword, 
NOT FOUND appears for about two sec-
onds.
For details on entering/editing text, refer to “Entering Text” on page 
325.
Text starting with the first character of the maximum 10 characters 
is searched for. Text will not be found if the search keyword is in 
the middle of a word.
4Press the + or , key to select the desired data, and then press the Select 
key.
To narrow down the search results, press the Back key, and then 
perform step 3 again.
5Press the Select key again.
If an FTP address or an SMB address was selected, the destination 
address is specified.
6If an e-mail address was selected, press the + or , key to select FIN-
ISH
, and then press the Select key.
To add an additional e-mail address, select ADD in step 6, and 
then specify the destination. When sending the data to an FTP 
address or SMB address, multiple addresses cannot be specified.
To check the specified e-mail address, select 
CHECK/EDIT in 
step 6. To delete an address, select 
CHECK/EDIT in step 6, and 
then continue with step 2 of Deleting a Specified Destination 
Address.
Searching an LDAP Server
The destination e-mail address where the scan data is to be sent can be 
specified by using information on the LDAP server.
To connect to an LDAP server, settings for LDAP SETTING must be 
specified. For details, refer to the Reference Guide on the Documenta-
tion CD/DVD.
A maximum of 16 addresses (total of addresses from direct input and 
an LDAP search) can be specified.
If anonymous access is used to search for information on an LDAP 
server, the correct search results may not be retrieved.
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							Scanning With the Machine 185
1With the main screen (Scan mode) or Can Use AddressBook dis-
played, press the AddressBook key four times so that 
PHONE BOOK 
appears.
2Press the + or , key to select LDAP SEARCH, and then press the 
Select key.
3Press the + or , key to select NAME or E-MAIL, and then press the 
Select key.
To search registered names, select NAME. To search e-mail 
addresses, select 
E-MAIL.
4Use the keypad to type in the search keyword (maximum of 10 charac-
ters), and then press the Select key.
The search begins, and the search results appear after a while. If no data 
matches the search keyword, 
NOT FOUND appears for about two sec-
onds.
For details on entering/editing text, refer to “Entering Text” on page 
325.
Text starting with the first character of the maximum 10 characters 
is searched for. Text will not be found if the search keyword is in 
the middle of a word.
5Press the + or , key to select the desired data, and then press the Select 
key.
To check the found information, press the ) key.
An e-mail address exceeding 64 characters cannot be specified. If 
such an e-mail address is specified, 
ADDRESS IS TOO LONG 
appears for about two seconds, and then the screen for specifying 
the destination address appears.
To narrow down the search results, press the Back key, and then 
perform step 4 again.
6Press the Select key again.
7Press the + or , key to select FINISH, and then press the Select key.
To add an additional e-mail address, select ADD in step 7, and 
then specify the destination. To edit the specified e-mail address, 
select 
CHECK/EDIT in step 7, and then continue with step 2 of 
Editing a Specified Destination Address. To delete a specified 
e-mail address, select 
CHECK/EDIT in step 7, and then continue 
with step 2 of Deleting a Specified Destination Address. The 
address cannot be edited.
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							Scanning With the Machine 186
Specifying Multiple Destination Addresses
A destination address can be added if a destination e-mail address is speci-
fied.
If an FTP address or an SMB address was selected, multiple destina-
tion addresses cannot be specified.
1In the main screen (Scan mode), press the + or , key to select the cur-
rent data destination setting, and then press the Select key.
2Press the + or , key to select ADD, and then press the Select key.
3Specify the destination address.
For details on typing in an e-mail address, refer to “Directly Enter-
ing the E-mail Address” on page 180.
For details on selecting from the favorite list, refer to “Selecting 
From the Favorite List” on page 181.
For details on selecting a speed dial destination, refer to “Selecting 
a Speed Dial Destination” on page 181.
For details on selecting a group dial destination, refer to “Selecting 
a Group Dial Destination” on page 182.
For details on selecting from the address book, refer to “Selecting 
From the Address Book” on page 183.
For details on searching the address book, refer to “Searching the 
Address Book” on page 183.
For details on searching an LDAP server, refer to “Searching an 
LDAP Server” on page 184.
Editing a Specified Destination Address
A specified destination e-mail address can be edited.
FTP addresses, SMB addresses and addresses registered as speed 
dial destinations or group dial destinations cannot be edited.
1In the main screen (Scan mode), press the + or , key to select the cur-
rent data destination setting, and then press the Select key.
2Press the + or , key to select CHECK/EDIT, and then press the Select 
key.
3Press the + or , key to select the e-mail address to be edited, and then 
press the Select key.
4Use the keypad to edit the e-mail address, and then press the Select key.
For details on entering/editing text, refer to “Entering Text” on page 
325.
5To finish editing addresses, press the Back key.
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