Canon Lbp 5200 User Guide

							Printer Status Window4-74
Printing a Document
4
Displaying the Printer Status Window
The Printer Status Window can be opened in the following two ways.
•Click [ ] (Display Printer Status Window) in locations such as the [Page 
Setup] sheet in the [Printer Properties] dialog box.
•Check the [Show Icon in the Taskbar] box in the [Configuration]/[Device Settings] 
sheet in the [Printer Properties] dialog box. A Printer Status Window icon is then 
shown in the Windows taskbar, and you can click on this icon, then click [Canon 
LBP5200] to open the window.
 
						

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4
The Printer Status Window is automatically displayed during printing and if an error 
occurs. If [Display Printer Status Window] is not set to [When Starting Printing] in 
the Printer Status Window preferences, the Printer Status Window will not be 
displayed during printing.
Setting Preferences
The Preferences dialog box allows you to display the Printer Status Window 
automatically, specify the sound settings, and make the Printer Status Window 
monitor the printer status.
■[Display Printer Status Window] Options
•[When Starting Printing]
The Printer Status Window appears automatically each time printing starts.
•[Only when Errors Occur]
The Printer Status Window appears automatically only when an error occurs during 
printing.
•[Always Display on Top]
The Printer Status Window is always on top of all the other windows on the desktop.
■[Monitor Printer Status] Options
•[Always]
The Printer Status Window always monitors the printer status.
•[Only while Printing]
The Printer Status Window only monitors the printer status during printing.
•[Only while Displaying Printer Status Window]
The Printer Status Window monitors the printer status only while it is displayed.
■[Tone Settings] Options
•[Enabled All]
A sound is played whenever a message is displayed.
•[Enable only when Error Occurs]
A sound is played only when an error occurs.
•[Disabled]
No sounds are played.
 
						

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1Select [Preferences] from the [Options] menu.
The [Preferences] dialog box is displayed.
2Confirm each of the settings, then click [OK].
NOTE
For detailed information on using the Printer Status Window, refer to the online 
help.
 
						

							Printer Status Window4-77
Printing a Document
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[Register Paper Size] Menu Item
Because the printers paper cassette cannot automatically detect paper sizes, you 
need to notify the printer of the size of paper loaded in the optional 250-sheet paper 
feeder (Cassette 1).
IMPORTANT
As you cannot update the paper size while printing is in progress, check that the printer is 
idle before registering the paper size. You can register the paper size while one of the 
following messages is displayed.
-Printing Paused
-Specified Paper Incorrect
-Out of Paper
-No XXX in Cassette 1. (where XXX is a paper size)
1Select [Register Paper Size] from the [Options] menu.
The [Register Paper Size] dialog box will appear.
2From [Cassette 1] list, select the size of paper loaded in the 
paper cassette, then click [OK].
 
						

							Printer Status Window4-78
Printing a Document
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[Consumables/Counters] Menu Item
Select [Consumables/Counters] from the [Options] menu to display the 
[Consumables/Counters] dialog box. The dialog box displays icons and messages 
about the life of each of the color toner cartridges and the drum cartridge.
You can also open the [Consumables/Counters] dialog by clicking [ ] 
(Consumables/Counters) in the Printer Status Window.
[Refresh] Menu Item
Select [Refresh] from the [Options] menu to retrieve the current printer status 
information and update the Printer Status Window display.
You can also refresh the display by clicking [ ] (Refresh) in the Printer Status 
Window.
[Utility] Menu Item
The [Utility] menu item allows you to calibrate the printer and to clean the fixing 
roller.
■Cleaning
If black dot-shaped smudges appears on the front or back surfaces of printed paper, the 
fixing roller needs to be cleaned. Cleaning the roller prevents printing problems from 
occurring. Refer to Cleaning the Fixing Roller, on p. 5-34 for more details.
■Calibration
Calibration is automatically performed every 12 hours or each time 800 images (Full color 
print: 200 pages; Monochrome print: 800 pages) are printed. However, you can perform 
calibration manually when the color has changed. Refer to Calibrating the Printer, on p. 
5-31 for more details.
 
						

							Printer Status Window4-79
Printing a Document
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Displaying Printer Status When Using a Print Server
The status of a network printer can be displayed on the clients Printer Status 
Window as well as on the print servers.
If the print server is not running when the Printer Status Window starts up, the 
status will appear automatically when the print server starts up.
•Printer Status at the Print Server
-Displays the status of local print jobs and of client print jobs.
-You can pause, resume, and cancel a print job.
-Sounds are also played.
-If the print server is running Windows 2000/XP/Server 2003, the printer status is 
not displayed when no one is logged on.
•Printer Status at the Client
-Clients can pause, resume, and cancel a print job.
-Sounds are only played if the username or computer name matches the client.
NOTE
To display the printer status when printing a job over the network, a network environment 
that uses one of the following protocols is required.
-TCP/IP
-NetBEUI
 
						

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							CHAPTER
5-1
5Routine Maintenance
This chapter describes the procedures for maintaining the printer such as replacing the 
cartridges and cleaning the printer.
Replacing Toner Cartridges  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2
When a Message Appears . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2
The [Consumables/Counters] Dialog Box  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-5
Replacing Toner Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-7
Precautions for Handling Toner Cartridges  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-14
Storing Toner Cartridges  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-16
Replacing the Drum Cartridge  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-18
When a Message Appears . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-18
The [Consumables/Counters] Dialog Box  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-19
Replacing the Drum Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-21
Precautions for Handling the Drum Cartridge  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-28
Storing Drum Cartridges  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-30
Calibrating the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-31
Cleaning the Fixing Roller. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-34
Cleaning the Printer  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-38
Moving the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-40
Handling the Printer  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-47
Precautions for Handling the Printer  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-47
Precautions for Storing the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-48
 
						

							Replacing Toner Cartridges5-2
Routine Maintenance
5
Replacing Toner Cartridges
This section describes how to replace and handle toner cartridges and gives 
precautions for storing them.
When a Message Appears
Toner cartridges are consumable parts. When a toner cartridge is nearing the end 
of its life, a message will appear in the Printer Status Window. Take the following 
steps depending on this message.
MessageWhen it is DisplayedDescription and Actions to 
Take
Cartridge(s) may need to be 
replaced soon. For details, 
check the [Consumables/
Counters] dialog.A toner cartridge or the drum 
cartridge needs to be 
replaced soon.•You can continue to print.
•Check which cartridge(s) 
need to be replaced in the 
[Consumables/Counters] 
dialog box. If a toner 
cartridge is nearly ready to 
be replaced, buy a new 
toner cartridge.
•It is recommended that you 
replace the toner cartridge 
before printing a large 
amount of data.
Replacement of toner 
cartridge(s) is required 
(*).
*Yellow, magenta, or cyan 
will appear in place of 
. (More than 
one color may appear.)One of the toner cartridges 
(other than black) has 
reached the end of its life.•You can only perform black 
and white printing.
•If you are going to print in 
color, you will need to 
replace the toner cartridge 
for the indicated color with 
a new one.
 
						

							Replacing Toner Cartridges5-3
Routine Maintenance
5
IMPORTANT
If your printouts are faded or patchy, this may be due to a toner cartridge reaching the 
end of its life, even if you havent seen any messages. Once the printing quality 
deteriorates, replace the toner cartridge with a new one without using it any further. 
When you are replacing a toner cartridge, make sure you only use toner cartridges that 
are specifically designed for this printer.
NOTE
The lifetimes of the toner cartridges (Canon Genuine Parts) used in this printer are given 
below. Page counts are for A4 or Letter size paper at 5% page coverage using the factory 
default print density setting. The level of toner consumption varies depending on the type 
and content of documents printed. Because documents that contain few areas of white 
space, such as figures, tables and graphs, consume larger amounts of toner, toner 
cartridge life will be reduced if you print large amounts of this kind of document.
•For the toner cartridges that are included with the printer
-Black: Approx. 5,000 pages.
-Yellow: Approx. 2,000 pages.
-Magenta: Approx. 2,000 pages.
-Cyan: Approx. 2,000 pages.
•For replacement toner cartridges
-Black (Toner Cartridge 701 Black): Approx. 5,000 pages.
-Yellow (Toner Cartridge 701 Yellow): Approx. 4,000 pages.
Toner Cartridge 
Replacement Required.
The lifetime of the toner 
cartridge(s) has been 
reached (*). 
Replace the toner cartridge 
after pressing the toner 
replacement key and 
opening the cover.
*Black, yellow, magenta, or 
cyan will appear in place of 
. (More than 
one color may appear.)The black toner cartridge has 
reached the end of its life.•Stop the printer as printing 
cannot continue.
•Replace the displayed color 
of toner cartridge with a 
new one.
Model NameSupported Canon Genuine Toner Cartridge
LBP5200Toner Cartridge 701 Black
Toner Cartridge 701 Yellow
Toner Cartridge 701L Yellow
Toner Cartridge 701 Magenta
Toner Cartridge 701L Magenta
Toner Cartridge 701 Cyan
Toner Cartridge 701L Cyan
MessageWhen it is DisplayedDescription and Actions to 
Take