Canon Ir 2200 User Guide

							CHAPTER
CHAPTERCHAPTER CHAPTER
1-1
1-11-1 1-1
1
11 1
Before You Star t Using 
Before You Star t Using Before You Star t Using  Before You Star t Using 
This Machine
This MachineThis Machine This Machine
This chapter describes what you should know before using this machine, such as main features, 
parts and their functions, how to turn on the main power, and so on.
About the Installation Location and Handling
About the Installation Location and HandlingAbout the Installation Location and Handling About the Installation Location and Handling  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 
 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  1-3
1-31-3 1-3
Installation Precautions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3
Handling Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7
What the iR3300/iR2800/iR2200 Series Can Do
What the iR3300/iR2800/iR2200 Series Can DoWhat the iR3300/iR2800/iR2200 Series Can Do What the iR3300/iR2800/iR2200 Series Can Do . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  1-9
1-91-9 1-9
Switching the Functions Indicated on the Touch Panel Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9
Setting Specifications to Suit Your Needs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9
Functions That Conserve Power Consumption. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-10
Checking, Changing, and Cancelling Print Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11
Displaying a Guide Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12
Reading the Messages from the System Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-13
Using Other Useful Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-14
Par ts and Their Functions
Par ts and Their FunctionsPar ts and Their Functions Par ts and Their Functions  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 
 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  1-17
1-171-17 1-17
External View  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-17
Internal View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-19
Control Panel Parts and Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-20
Checking the Counter
Checking the CounterChecking the Counter Checking the Counter  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 
 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  1-22
1-221-22 1-22
Checking the Device Information
Checking the Device InformationChecking the Device Information Checking the Device Infor mation  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 
 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  1-23
1-231-23 1-23
Main Power and Control Panel Power
Main Power and Control Panel PowerMain Power and Control Panel Power Main Power and Control Panel Power  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 
 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  1-24
1-241-24 1-24
How to Turn On the Main Power . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-24
Control Panel Power Switch  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-27
The System Settings of This Machine
The System Settings of This MachineThe System Settings of This Machine The System Settings of This Machine  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 
 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  1-28
1-281-28 1-28
Using the Touch Panel Display
Using the Touch Panel DisplayUsing the Touch Panel Display Using the Touch Panel Display. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  1-29
1-291-29 1-29
Frequently-used Keys on the Touch Panel Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-29
Touch Panel Key Display. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-30
Adjusting the Brightness of the Touch Panel Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-31
Entering Characters from the Touch Panel Display
Entering Characters from the Touch Panel DisplayEntering Characters from the Touch Panel Display Entering Characters from the Touch Panel Display. . . . . . . . . . . . . . . . . . . . . . . . . . 
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  . . . . . . . . . . . . . . . . . . . . . . . . . .  1-32
1-321-32 1-32
Entering Alphabet Characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-32
Entering Special Characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-34
Entering in Inches . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-36
Entering the Depar tment ID and Password
Entering the Depar tment ID and PasswordEntering the Depar tment ID and Password Entering the Depar tment ID and Password  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 
 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  1-37
1-371-37 1-37
Operations After Turning the Power On  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-37
Operations After Using Copy Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-39
;ownloadedyfromyXanuals'rinterScomyXanuals
CHAPTER
CHAPTERCHAPTER CHAPTER
2-1
2-12-1 2-1
2
22 2
Checking Job and Device 
Checking Job and Device Checking Job and Device  Checking Job and Device 
Status
StatusStatus Status
Various methods of confirming and changing print jobs and additional, related functions are 
explained in this chapter.
Flow of Checking/Changing Operations
Flow of Checking/Changing OperationsFlow of Checking/Changing Operations Flow of Checking/Changing Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 
 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  2-2
2-22-2 2-2
Checking/Cancelling a Job in the Spooler  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4
Checking Print Job Details
Checking Print Job DetailsChecking Print Job Details Checking Print Job Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  2-7
2-72-7 2-7
Cancelling a Reserved Job
Cancelling a Reserved JobCancelling a Reserved Job Cancelling a Reser ved Job  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 
 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  2-8
2-82-8 2-8
Cancelling from the Touch Panel Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8
Cancelling with   (Stop). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9
Cancelling from the System Monitor Screen. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10
Priority Printing
Priority PrintingPriority Printing Priority Printing  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 
 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  2-12
2-122-12 2-12
Handling Print Jobs Sent from a Computer
Handling Print Jobs Sent from a ComputerHandling Print Jobs Sent from a Computer Handling Print Jobs Sent from a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  2-13
2-132-13 2-13
Printing Secured Documents
Printing Secured DocumentsPrinting Secured Documents Printing Secured Documents  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 
 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  2-16
2-162-16 2-16
;ownloadedyfromyXanuals'rinterScomyXanuals
CHAPTER
CHAPTERCHAPTER CHAPTER
4-1
4-14-1 4-1
4
44 4System Manager Settings
System Manager SettingsSystem Manager Settings System Manager Settings
This chapter describes settings that can be made by the person in charge of the machine’s 
operation, such as the system manager.
Setting Specifications of System Manager Settings (System Manager Settings)
Setting Specifications of System Manager Settings (System Manager Settings)Setting Specifications of System Manager Settings (System Manager Settings) Setting Specifications of System Manager Settings (System Manager Settings) . . . . . 
. . . . . . . . . .  . . . . .  4-2
4-24-2 4-2
Setting the Depar tment ID Management
Setting the Depar tment ID ManagementSetting the Depar tment ID Management Setting the Depar tment ID Management. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-6
4-64-6 4-6
Storing the Department ID and Password, and Impression Limit . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6
Changing the Password and Impression Limit  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11
Erasing the Department ID and Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14
Checking and Printing Counter Information  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-16
Erasing Print Totals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-19
Specifying Whether or Not to Accept Print Jobs of Unknown ID  . . . . . . . . . . . . . . . . . . . . . . . . . . 4-22
Setting Device Information (Device Information Settings)
Setting Device Information (Device Information Settings)Setting Device Information (Device Information Settings) Setting Device Information (Device Information Settings) . . . . . . . . . . . . . . . . . . . . . 
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  . . . . . . . . . . . . . . . . . . . . .  4-24
4-244-24 4-24
Erasing the Message Board (Clear Message Board)
Erasing the Message Board (Clear Message Board)Erasing the Message Board (Clear Message Board) Erasing the Message Board (Clear Message Board)  . . . . . . . . . . . . . . . . . . . . . . . . 
 . . . . . . . . . . . . . . . . . . . . . . . .  . . . . . . . . . . . . . . . . . . . . . . . .   . . . . . . . . . . . . . . . . . . . . . . . .  4-25
4-254-25 4-25
Setting the Auto Offline On/Off (Auto Offline)
Setting the Auto Offline On/Off (Auto Offline)Setting the Auto Offline On/Off (Auto Offline) Setting the Auto Offline On/Off (Auto Offline) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-26
4-264-26 4-26
 
    
;ownloadedyfromyXanuals'rinterScomyXanuals
CHAPTER
CHAPTERCHAPTER CHAPTER
5-1
5-15-1 5-1
5
55 5Routine Maintenance
Routine MaintenanceRoutine Maintenance Routine Maintenance
This chapter describes how to load paper, add toner, and perform routine cleaning.
Loading Paper
Loading PaperLoading Paper Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  5-2
5-25-2 5-2
Loading Paper in the Paper Drawers  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2
Adjusting a Paper Drawer to Hold a Different Paper Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-6
Adding Toner
Adding TonerAdding Toner Adding Toner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  5-9
5-95-9 5-9
Routine Cleaning
Routine CleaningRoutine Cleaning Routine Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  5-15
5-155-15 5-15
Cleaning the Platen Glass/Rear Side of Platen Glass Cover . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-16
Cleaning the Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-17
Cleaning the Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-20
Roller Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-21
Consumables and Options
Consumables and OptionsConsumables and Options Consumables and Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  5-23
5-235-23 5-23
Consumables  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-23
Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-25
;ownloadedyfromyXanuals'rinterScomyXanuals
CHAP
CHAPCHAP CHAP
6-1
6-16-1 6-1
6
66 6T
TT T
This
mes
C
CC Cle
.. .
6-26-2 6-2
S
Cl. . 
Cl 6-9
Cl. . 
Cl
Cl-17
Cl6-20
F
FF F
 . .  .
6-246-24 6-24
Li
LiLi Li
. . . . . .  . . . 
6-276-27 6-27
S .
Li 6-30
If 
If If  If 
 . .  .
6-316-31 6-31
Ser
SerSer Ser
 . . .  . . .   . . . 
6-326-32 6-32
T6-32
Wh
WhWh Wh
.. .
6-356-35 6-35

CHAP
CHAPCHAP CHAP
7-1
7-17-1 7-1
7
77 7Handling Options
Handling OptionsHandling Options Handling Options
This
Sy
SySy Sy
.. .
7-37-3 7-3
Cas
CasCas Cas
. . . . . .  . . . 
7-47-4 7-4
P.
Cl
P
PP P
. . .. . . . . .
7-97-9 7-9
P.
Cl10
Loadi. . 
Enve
EnveEnve Enve
 . . . .  . .
7-157-15 7-15
P.
Ho
B. . . 
Loadi. . . .
A
Fe
FeFe Fe
. . .. . . . . .
7-277-27 7-27
P.
Cl .
Repl
Fi
FiFi Fi
. . .. . . . . .
7-347-34 7-34
P.
F. . . . .
Cl.
Re-40
Re
C . . . . .
Sad
SadSad Sad
. .. . . .
7-477-47 7-47
P.
F. . . . .
Cl
Cl5
Re
Re-63
Cl7-67

CHAP
CHAPCHAP CHAP
8-1
8-18-1 8-1
8
88 8Appendix
AppendixAppendix Appendix
Spe
SpeSpe Spe
 . . . . . .  . . .
8-28-2 8-2
M. . . . . . . .
F.
Casse.
E . . 
P . . . . .
F . . . . . . .
S .
Pu.
I .
C . . . . . .
Card Reader-C1. . . . .
R
RR Rel
. .. . . .
8-98-9 8-9
In
InIn In
. . . . . .  . . . 
8-118-11 8-11
 
						

							Setting Specifications of System Manager Settings (System Manager Settings)4-2
4-24-2 4-2
System Manager Settings
4
44 4
Setting Specifications of System Manager 
Setting Specifications of System Manager Setting Specifications of System Manager  Setting Specifications of System Manager 
Settings 
Settings Settings  Settings (System Manager Settings)
(System Manager Settings)(System Manager Settings) (System Manager Settings)
You can set a password for the system manager. Once the System Manager ID/Password is set, 
restrictions can be placed on storing or changing the System Settings.
IMPORTANT
•
•• •Attaching the Card Reader-C1 erases the System Manager ID and Password already stored.
NOTE
•
•• •When the Card Reader-C1 is attached, the number of 1 to 300 cannot be stored for the System 
Manager ID.
•
•• •For details on how to enter the characters, see ‘Entering Characters from the Touch Panel Display,’ 
on p. 1-32.
•
•• •The maximum number of characters you can assign for a name, contact, and comment is 32, and for 
an e-mail address is 64.
•
•• •The maximum number of digits you can store for the System Manager ID and Password is seven. If 
you store either with less than seven digits, the machine stores them with leading zeroes, as follows:
- Example: When  is entered →  is stored.
1
11 1Call up the desired screen as follows:
Call up the desired screen as follows:Call up the desired screen as follows: Call up the desired screen as follows:
When the System Manager ID/Password is set, enter the System Manager ID and System Password 
after pressing “System Settings.” Then, press .
2
22 2Press “System Manager,” and enter the name of the system manager.
Press “System Manager,” and enter the name of the system manager.Press “System Manager,” and enter the name of the system manager. Press “System Manager,” and enter the name of the system manager.
;ownloadedyfromyXanuals'rinterScomyXanuals 
						

							Setting Specifications of System Manager Settings (System Manager Settings)4-3
4-34-3 4-3
4
44 4
System Manager Settings
3
33 3Press “System Manager ID,” and enter a number of up to seven digits 
Press “System Manager ID,” and enter a number of up to seven digits Press “System Manager ID,” and enter a number of up to seven digits  Press “System Manager ID,” and enter a number of up to seven digits 
with
withwith with
(numeric keys) for the new System Manager ID.
(numeric keys) for the new System Manager ID.(numeric keys) for the new System Manager ID. (numeric keys) for the new System Manager ID.
You must enter the System Manager ID.
You cannot store a System Manager ID with only the number , such as .
NOTE
•
•• •You can delete the number you entered by pressing .
4
44 4Press “System Password”
Press “System Password”Press “System Password” Press “System Password” → use 
use use  use 
(numeric keys) to enter a number of 
(numeric keys) to enter a number of (numeric keys) to enter a number of  (numeric keys) to enter a number of 
up to seven digits for the new System Password
up to seven digits for the new System Passwordup to seven digits for the new System Password up to seven digits for the new System Password →  press “Next.”
 press “Next.” press “Next.”  press “Next.”
You cannot store a System Settings Password with only the number , such as .
Press “Next” even when not setting a System Password.
NOTE
•
•• •You can delete the number you entered by pressing .
;ownloadedyfromyXanuals'rinterScomyXanuals 
						

							Setting Specifications of System Manager Settings (System Manager Settings)4-4
4-44-4 4-4
4
44 4
System Manager Settings
5
55 5Press “E-mail Address,” and enter an e-mail address for the system 
Press “E-mail Address,” and enter an e-mail address for the system Press “E-mail Address,” and enter an e-mail address for the system  Press “E-mail Address,” and enter an e-mail address for the system 
manager.
manager.manager. manager.
6
66 6Press “Contact Infor mation,” and enter where to contact the system 
Press “Contact Infor mation,” and enter where to contact the system Press “Contact Infor mation,” and enter where to contact the system  Press “Contact Infor mation,” and enter where to contact the system 
manager.
manager.manager. manager.
7
77 7Press “Comment,” and enter any comment for the system manager.
Press “Comment,” and enter any comment for the system manager.Press “Comment,” and enter any comment for the system manager. Press “Comment,” and enter any comment for the system manager.
;ownloadedyfromyXanuals'rinterScomyXanuals 
						

							Setting Specifications of System Manager Settings (System Manager Settings)4-5
4-54-5 4-5
4
44 4
System Manager Settings
8
88 8Once you have completed all settings, press “OK.”
Once you have completed all settings, press “OK.”Once you have completed all settings, press “OK.” Once you have completed all settings, press “OK.”
9
99 9Press “Done.”
Press “Done.”Press “Done.” Press “Done.”
Repeat this procedure.
The display returns to the Basic Features screen.
;ownloadedyfromyXanuals'rinterScomyXanuals 
						

							Setting the Department ID Management4-6
4-64-6 4-6
System Manager Settings
4
44 4
Setting the Depar tment ID Management 
Setting the Depar tment ID Management Setting the Depar tment ID Management  Setting the Depar tment ID Management 
By storing a Department ID and Password for each department, you can set the machine so that 
its functions can be used only after the correct password has been entered. This is called 
“Department ID Management.” Department IDs and Passwords for up to 300 departments can 
be stored. This function allows you to check the print totals for each department, for 
management purposes. 
With Department ID Management, the following operations can be performed:
• Specifying whether or not to use Department ID Management
• Storing the Department ID and the Password
• Setting Function Restrictions
• Setting the Impression Limit for each department.
IMPORTANT
•
•• •This function switches to Card ID Management when the Control Card (option) is attached. Card ID 
Management automatically manages the ID according to department. (See ‘Card Reader-C1,’ on 
p. 7-79.)
NOTE
•
•• •The maximum number of digits you can store for the Department ID and Password is seven. If you 
store either with less than seven digits, the machine stores them with leading zeroes, as follows:
- Example: When  is entered →  is stored
•
•• •The default setting is “Off.”
Storing the Depar tment ID and Password, and 
Storing the Depar tment ID and Password, and Storing the Depar tment ID and Password, and  Storing the Depar tment ID and Password, and 
Impression Limit
Impression LimitImpression Limit Impression Limit
1
11 1Call up the desired screen as follows:
Call up the desired screen as follows:Call up the desired screen as follows: Call up the desired screen as follows:
When the System Manager ID/Password is set, enter the System Manager ID and System Password 
after pressing “System Settings.” Then, press .
;ownloadedyfromyXanuals'rinterScomyXanuals 
						

							Setting the Department ID Management4-7
4-74-7 4-7
4
44 4
System Manager Settings
2
22 2Press “On.”
Press “On.”Press “On.” Press “On.”
If you do not want to store a password, proceed to step 3.
3
33 3Press “Store Dept. ID/Password.”
Press “Store Dept. ID/Password.”Press “Store Dept. ID/Password.” Press “Store Dept. ID/Password.”
NOTE
•
•• •For details concerning print totals, see ‘Checking and Printing Counter Information,’ on p. 4-16.
4
44 4Press “Store.”
Press “Store.”Press “Store.” Press “Store.”
;ownloadedyfromyXanuals'rinterScomyXanuals 
						

							Setting the Department ID Management4-8
4-84-8 4-8
4
44 4
System Manager Settings
5
55 5Press “Depar tment ID”
Press “Depar tment ID”Press “Depar tment ID” Press “Depar tment ID” → enter the Depar tment ID with 
enter the Depar tment ID with enter the Depar tment ID with  enter the Depar tment ID with 
 
    
(numeric keys)
(numeric keys)(numeric keys) (numeric keys) → press “Password”
press “Password”press “Password” press “Password” → enter the password in the same way.
enter the password in the same way.enter the password in the same way. enter the password in the same way.
You cannot store a Department ID with only the number , such as .
NOTE
•
•• •When a password is not stored, you can use this machine by entering only the Department ID.
6
66 6Press “Impression Limit,” and enter the desired value with 
Press “Impression Limit,” and enter the desired value with Press “Impression Limit,” and enter the desired value with  Press “Impression Limit,” and enter the desired value with 
 
    
(numeric keys).
(numeric keys).(numeric keys). (numeric keys).
NOTE
•
•• •The number you can set for Impression Limit is from 0 to 999999. Once the Impression Limit is set, 
you cannot exceed the number entered.
•
•• •A two-sided print is counted as .
;ownloadedyfromyXanuals'rinterScomyXanuals 
						

							Setting the Department ID Management4-9
4-94-9 4-9
4
44 4
System Manager Settings
7
77 7Press “OK.”
Press “OK.”Press “OK.” Press “OK.”
8
88 8Press “Limit Functions.”
Press “Limit Functions.”Press “Limit Functions.” Press “Limit Functions.”
9
99 9Select functions to which to apply Depar tment ID Management other than 
Select functions to which to apply Depar tment ID Management other than Select functions to which to apply Depar tment ID Management other than  Select functions to which to apply Depar tment ID Management other than 
Copy, and press “OK.”
Copy, and press “OK.”Copy, and press “OK.” Copy, and press “OK.”
Department ID Management is not applied to the functions set to “Off.”
;ownloadedyfromyXanuals'rinterScomyXanuals 
						

							Setting the Department ID Management4-10
4-104-10 4-10
4
44 4
System Manager Settings
10
1010 10Set the Impression Limit, and press “Done.”
Set the Impression Limit, and press “Done.”Set the Impression Limit, and press “Done.” Set the Impression Limit, and press “Done.”
To make the “Impression Limit” set in the step 6 effective, press “Limit Impress.”
“Limit Impress.” cannot be selected for a particular department.
11
1111 11Press “OK.”
Press “OK.”Press “OK.” Press “OK.”
NOTE
•
•• •When you select “On,” Department ID Management is enabled. (See ‘Entering the Department ID 
and Password,’ on p. 1-37.)
;ownloadedyfromyXanuals'rinterScomyXanuals