Xerox Phaser 6115MFP User Manual

							Sending Faxes
Phaser® 6115MFP Multifunction Product
9-10
Sending a Fax to Multiple Recipients
A fax can be sent to multiple recipients in a single transmission. There are two methods:
■Using the group dial function
■Using the broadcast function
Broadcast Transmission
The recipients can be selected using one-touch dial, speed dial, or group dialing, by using the 
phonebook list, or by entering the fax number using the keypad.
Note:A maximum of 125 recipients can be selected at one time. If recipients are selected by 
using one-touch dial keys, a maximum of 9 recipients can be specified. If recipients are 
selected by using speed dial numbers, a maximum of 100 recipients can be specified. A 
maximum of 16 recipients can be specified by entering the fax number using the keypad.
Note:With the transmission result report, you can check whether the fax was sent to all 
recipients.
1.Position the document for faxing.
2.Press the Function button and scroll to the 
Broadcast menu on the control panel, and then 
press the Menu/Selectbutton.
3.Specify the fax number:
■Using the List menu, press the Speed Dial button twice, select List, and then press the 
Menu/Select button. Using the Up Arrow or Down Arrow button, scroll to the 
recipient’s name. Press the Menu/Select button, and then select the next recipient.
■Using the alphanumeric keypad, enter the fax number, press the Menu/Selectbutton, 
and then specify the next recipient. 
■Using the one-touch keypad, select the recipient’s one-touch number (01 - 09), press 
the Menu/Selectbutton, and then specify the next recipient.
■Press the Speed Dial button, enter the speed dial or group dial number associated with 
the intended recipient from the alphanumeric keypad, press the Menu/Selectbutton 
and then specify the next recipient.
4.Press the Start button.
5.A message appears asking you to select whether or not to check the recipients, press the 
Menu/Select button. 
6.All recipients appear in the order they were selected or entered. Press the 
Menu/Selectbutton to check the current recipient and move to the next. If you need to 
delete a recipient, press the Cancel/C button.
7.After all recipients have been checked, 
Save=Start appears on the control panel.
8.Press the Start button to begin scanning and sending the fax.
9.To stop the transmission, press the Stop/Reset button, select 
Ye s, and then press the 
Menu/Select button.
Note:During transmission the message 
Set Document appears, however, the document is 
sent to all specified recipients after being scanned only once.
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							Sending Faxes
Phaser® 6115MFP Multifunction Product
9-11
Sending a Fax at a Specified Time
A document can be scanned and stored in memory for sending at a specified time.
Note:The product needs to be programmed to the current time in order for this function to 
work properly.
To send a fax at a specified time:
1.Press the Function button and scroll to the
 Timed Send menu, and then press the 
Menu/Select button. 
2.Using the alphanumeric keypad, enter the desired transmission time, and then press the 
Menu/Select button.
Note:The send time needs to be within the next 24 hours.
3.Specify the fax number of the recipient.
4.Press the Start button to start scanning the document.
5.The fax will be sent at the specified time.
See also: 
Sending a Fax from the Automatic Document Feeder (ADF) on page 9-8
Entering Text on the Control Panel on page 9-14
Canceling a Document Queued in Memory for Transmission
Documents stored in memory, that are waiting to be sent, can be deleted.
To cancel documents from memory:
1.Press the Function button and scroll to 
Cancel Batch Send, and then press the 
Menu/Select button. 
2.Using the Up Arrow or Down Arrow button, select the job to be deleted. The following 
jobs will display:
■Memory: Normal transmissions queued in memory
■B-Cast: Broadcast transmissions
■Timer: Timer transmissions
■Scan: Scan to e-mail transmissions
3.Press the Menu/Select button to delete the displayed job.
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							Receiving Faxes
Phaser® 6115MFP Multifunction Product
9-12
Receiving Faxes
This section includes:
■Receiving Faxes Automatically on page 9-12
■Receiving Faxes Manually on page 9-12
Receiving Faxes Automatically
If fax Receive Mode is set to Auto Receive, fax reception begins after the specified number 
of rings.
If 
Memory Receive Mode is set to ON, printing does not begin automatically after the fax is 
received. A received document is saved in memory and printed at the time specified by the 
user.
See also: 
Fax Receive Setup Menu on page 9-5
Receiving Faxes Manually
If a telephone is connected to this product and the same line is used for phoning and faxing, the 
fax can be received after picking up the telephone receiver. 
If the telephone receiver is not picked up, reception begins automatically if the call is from a 
fax machine and 
Receive Mode is set to Auto Receive on the control panel. If the call is from 
a telephone, it will continue to ring. 
If the 
Receive Mode is set to Manual on the control panel, the ringing continues until the 
receiver is picked up.
1.When the telephone rings, pick up the telephone receiver, and then press the Startbutton.
2.After the reception is complete, hang up the telephone receiver.
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							Registering Recipients
Phaser® 6115MFP Multifunction Product
9-13
Registering Recipients
This section includes:
■Using the Phone Book on page 9-13
■Entering Text on the Control Panel on page 9-14
■Adding One-Touch Dial Entries on page 9-15
■Editing or Deleting a One-Touch Entry on page 9-16
■Adding Speed Dial Entries on page 9-17
■Editing or Deleting Speed Dial Entries on page 9-18
■Adding Group Dial Entries on page 9-19
■Editing or Deleting Group Dial Entries on page 9-20
Note:Fax numbers, e-mail addresses and recipient names can be programmed through the 
control panel; however, it is strongly recommended you set up your fax numbers and e-mail 
addresses through CentreWare IS or the MFP ControlCentre, see Product Management on 
page 3-1.
The One-Touch Dial, Speed Dial, and Group Dial menus provide access to the most 
frequently used fax numbers, allowing the recipient to be selected easily without the need to 
manually enter the number using the control panel keypad each time.
Using the Phone Book
The phone book contains all recipients, email addresses and phone numbers, registered in your 
one-touch, speed dial, and group lists.
1.On the control panel, press the Speed Dial button twice.
2.Using the Left Arrow or Right Arrow button, select 
LIST, and then press the 
Menu/Select button.
3.Scroll to the desired recipient, and then press the Menu/Select button.
Searching the Phone Book
If you do not know the recipient’s speed dial number you can perform a search of the 
registered phone book on the control panel.
1.On the control panel, press the Speed Dial button twice.
2.Using the Left Arrow or Right Arrow button, select 
SEARCH, and then press the 
Menu/Selectbutton.
3.At the
 SEARCH>> prompt, enter the first few characters of the name programmed for the 
recipient, and then press the Menu/Select button.
4.The number of names beginning with the characters entered will be displayed.
5.Scroll to the desired recipient, and then press the Menu/Select button.
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							Registering Recipients
Phaser® 6115MFP Multifunction Product
9-14
Entering Text on the Control Panel
When programming the recipient name, letters, accented characters, numbers and symbols can 
be entered much like using your cell phone keypad. 
Changing Input Mode
Each press of the * asterisk key switches the input mode between numbers and letters. 
Alternately, pressing the key multiple times will cycle through the entire set.
[1] = Numbers can be typed, [A] = Letters can be typed
Correcting Text
■To erase all entered text, hold down the Cancel/C button.
■To delete a specific character, use the Left Arrow or Right Arrow button to move the 
cursor to the character you want to delete, and then press the Cancel/C button.
■If the same key is to be used to enter two or more characters in a row, press the 
Right Arrow button after selecting the first character.
■To enter a space, press the 0 key.
The following table lists the characters available with each key on the keypad.
Keypad 
Button Available Characters (in order)Additional Characters Available 
with the Metric Model.
1. (period) @ (at symbol) _ (underscore) - (hyphen)
1
2A B C 2 a b c Ä ä Å å Æ æ à Ç ç
3D E F 3 d e f É é è
4G H I 4 g h i ì í î
5J K L 5 j k l
6M N O 6 m n o  Ñ ñ Ö ö Ø ø ò
7P Q R S 7 p q r s ß
8T U V 8 t u v  Ü ü ù ú
9W X U Z 9 w x y z
0(space) 0
*
#+ & / * = ? ( ) % [ ] ^ “ { } $ , ; : < > 
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							Registering Recipients
Phaser® 6115MFP Multifunction Product
9-15
Adding One-Touch Dial Entries
There can be a total of nine one-touch dial entries (01 - 09) programmed in the product. 
Note:To program multiple recipient’s with a one-touch dial button (maximum nine), program 
the recipient’s as a group dial. See Adding Group Dial Entries on page 9-19.
Using CentreWare IS
1.Launch your web browser.
2.Enter the product’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx). 
3.Click the Login button and log in as an administrator.
4.Select the Fax/E-Mail tab, and then click One-Touch Dial Settings.
5.Enter your one-touch dial recipients, and then click Save Changes.
Using the MFP ControlCentre
1.From your computer, select Start > All Programs > Xerox Office Printing > 
Phaser 6115MFP > MCC.
2.From the MCC dialog box, click the Connect to Machine button.
3.Click the Download button. This downloads the current .dat file from the product.
4.Click the Plus (+) sign in the left hand navigation pane.
5.Click One-Touch Dial, enter your one-touch dial recipients, and then click the OK button.
Using the Control Panel
1.On the control panel, press the Menu/Select button.
2.Using the Up Arrow or Down Arrow button, scroll to the 
Fax Registration menu, and 
then press the Menu/Selectbutton.
3.Using the Up Arrow or Down Arrow button, scroll to the 
One-Touch Dial menu, and 
then press the Menu/Selectbutton.
4.On the one-touch dial keypad, press the number you want to program.
5.Using the alphanumeric keypad, enter the recipient’s name (up to 20 characters), and then 
press the Menu/Selectbutton.
6.Using the alphanumeric keypad, enter the recipient’s fax number (up to 50 characters), and 
then press the Menu/Selectbutton.
7.Select the modem speed, and then press the Menu/Selectbutton.
8.The number is now programmed and the message 
Select Regist.Key appears on the 
control panel.
9.To program another one-touch key, press the one-touch number and repeat this procedure 
starting from Step 5.
10.To finish the procedure, press the Cancel/C button until the fax mode screen appears.
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							Registering Recipients
Phaser® 6115MFP Multifunction Product
9-16
Editing or Deleting a One-Touch Entry
1.On the control panel, press the Menu/Select button.
2.Using the Down Arrow button, scroll to the 
Fax Registration menu, and then press the 
Menu/Selectbutton.
3.Scroll to the 
One-Touch Dial menu, and then press the Menu/Selectbutton.
4.On the one-touch dial keypad, press the one-touch entry you want to edit or delete, and 
then press the Cancel/C button.
5.Using the Left Arrow and Right Arrow buttons, select 
Edit or Delete, and then press the 
Menu/Select button.
6.If you selected 
Delete, Select Regist.Key appears on the control panel and the entire 
entry is deleted.
7.If you selected 
Edit, change the name, fax number, or modem speed, and then press the 
Menu/Select button. 
8.
Select Regist.Key appears on the control panel. Press the Cancel/C button to finish.
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							Registering Recipients
Phaser® 6115MFP Multifunction Product
9-17
Adding Speed Dial Entries
There can be a total of 100 speed dial entries (001 - 100) programmed in the product. 
Note:To program multiple recipients with a one-touch dial button (maximum nine), program 
the recipient’s as a group dial. See Adding Group Dial Entries on page 9-19.
Using CentreWare IS
1.Launch your web browser.
2.Enter the product’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx). 
3.Click the Login button and log in as an administrator.
4.Select the Fax/E-Mail tab, and then click Speed Dial Settings.
5.Enter your speed dial recipients, and then click Save Changes.
Using the MFP ControlCentre
1.From your computer, select Start > All Programs > Xerox Office Printing > 
Phaser 6115MFP > MCC.
2.From the MCC dialog box, click the Connect to Machine button.
3.Click the Download button. This downloads the current .dat file from the product.
4.Click the Plus (+) sign in the left hand navigation pane.
5.Click Speed Dial, enter your speed dial recipients, and then click the OK button.
Using the Control Panel
1.On the control panel, press the Menu/Select button.
2.Using the Up Arrow or Down Arrow button, scroll to the 
Fax Registration menu, and 
then press the Menu/Selectbutton.
3.Using the Up Arrow or Down Arrow button, scroll to the 
Speed Dial menu, and then 
press the Menu/Selectbutton.
4.Using the alphanumeric keypad, enter the 3-digit speed dial number.
5.Using the alphanumeric keypad, enter the recipient’s name (up to 20 characters), and then 
press the Menu/Selectbutton.
6.Using the alphanumeric keypad, enter the recipient’s fax number (up to 50 characters), and 
then press the Menu/Selectbutton.
7.Select the modem speed, and then press the Menu/Selectbutton.
8.The number is now programmed and the message 
Select Regist.Key appears on the 
control panel display.
9.To program another speed dial number, press the one-touch number and repeat this 
procedure starting from Step 5.
10.To finish the procedure, press the Cancel/C button until the fax mode screen appears.
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							Registering Recipients
Phaser® 6115MFP Multifunction Product
9-18
Editing or Deleting Speed Dial Entries
1.On the control panel, press the Menu/Select button.
2.Using the Down Arrow button, scroll to the 
Fax Registration menu, and then press the 
Menu/Selectbutton.
3.Scroll to the 
Speed Dial menu, and then press the Menu/Selectbutton.
4.Using the alphanumeric keypad enter the 3-digit speed dial number entry you want to edit 
or delete, and then press the Cancel/C button.
5.Using the Left Arrow and Right Arrow buttons, select 
Edit or Delete, and then press the 
Menu/Select button.
6.If you selected 
Delete, Select Regist.Key appears on the control panel and the entire 
entry is deleted.
7.If you selected 
Edit, change the name, fax number, or modem speed, and then press the 
Menu/Select button. 
8.
Select Regist.Key appears on the control panel. Press the Cancel/C button to finish.
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							Registering Recipients
Phaser® 6115MFP Multifunction Product
9-19
Adding Group Dial Entries
You can program multiple frequently used fax numbers (maximum 50 recipient numbers in an 
individual group) together with one-touch dial keys only. There can be a maximum of nine 
registered groups. 
Using CentreWare IS
1.Launch your web browser.
2.Enter the product’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx). 
3.Click the Login button and log in as an administrator.
4.Select the Fax/E-Mail tab, and then click Group Dial Settings.
5.Enter your group dial recipient’s, and then click Save Changes.
Using the MFP ControlCentre
1.From your computer, select Start > All Programs > Xerox Office Printing > 
Phaser 6115MFP > MCC.
2.From the MCC dialog box, click the Connect to Machine button.
3.Click the Download button. This downloads the current .dat file from the product.
4.Click the Plus (+) sign in the left hand navigation pane.
5.Click Group Dial, enter your group dial recipients, and then click the OK button.
Using the Control Panel
1.On the control panel, press the Menu/Select button.
2.Using the Up Arrow or Down Arrow button, scroll to the 
Fax Registration menu, and 
then press the Menu/Selectbutton.
3.Using the Up Arrow or Down Arrow button, scroll to the 
Group Dial menu, and then 
press the Menu/Selectbutton.
4.Press the one-touch dial key or speed dial number that you want to program.
5.Enter the name of the group, up to 20 characters, and then press the Menu/Selectbutton.
6.Use the one-touch keys or speed dial numbers to specify the recipient you want to add to 
the group, and then press the Menu/Select button.
7.Repeat Steps 6 and 7 until all recipients have been added.
8.When you are done adding recipients, press the Start button. The message 
Select Regist.Key appears on the control panel.
9.To finish the procedure, press the Cancel/C button until the fax mode screen appears.
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