Xerox Phaser 6115MFP User Manual

							Scan to Email (Network Only)
Phaser® 6115MFP Multifunction Product
8-9
Searching the Phone Book
If you do not know the recipients speed dial number you can perform a search of the registered 
phone book on the control panel.
1.On the control panel, press the Speed Dial button twice.
2.Using the Left Arrow or Right Arrow button, select 
SEARCH, and then press the 
Menu/Select button.
3.At the
 SEARCH>> prompt, enter the first few characters of the name programmed for the 
recipient, and then press the Menu/Select button.
4.The number of names beginning with the characters entered are displayed.
5.Scroll to the desired recipient, and then press the Menu/Select button.
Changing the Scan Mode Settings
You can change the data format, compression encoding, and scan resolutions from the control 
panel. 
Note:The ADF cannot scan to email in color, use the document glass for color scans. If you 
selected 
COLOR or GRAY when scanning to email the 600 x 600 dpi scan resolution and 
compression encoding methods are unavailable.
When prompted on the control panel:
1.Use the Left Arrow or Right Arrow button select 
Color, Gray, or B&W as the color 
mode, and then press the Menu/Select button.
2.Use the Left Arrow or Right Arrow button select 
150 x 150 dpi, 300 x300 dpi, or 
600 x 600 dpi as the scan resolution, and then press the Menu/Select button.
3.Use the Left Arrow or Right Arrow button select 
TIFF or PDF as the data format, and 
then press the Menu/Select button.
4.Use the Left Arrow or Right Arrow button select 
MR or MMR as the compression 
encoding, and then press the Menu/Select button.
5.After these settings have been specified, press the Up Arrow until the scan resolution 
screen is displayed on the control panel.
Changing the Scanned Image Size
The image size of your scanned documents can be changed from the control panel after 
selecting 
ADF or BOOK.
Available sizes: Letter, Statement, Legal, A4, A5, or B5. 
1.On the control panel, use the Down Arrow button to enter the image size list.
2.Use the Left Arrow or Right Arrow button to select the scanned image size, and then 
press the Menu/Select button.
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							Phaser® 6115MFP Multifunction Product
9-1 This chapter includes:
■Managing Fax Functions on page 9-2
■Sending Faxes on page 9-8
■Receiving Faxes on page 9-12
■Registering Recipients on page 9-13
■Fax Reports on page 9-21
■Solving Fax Problems on page 9-23
See also: (English only)
Using the Fax tutorial at www.xerox.com/office/6115support
Faxing
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							Managing Fax Functions
Phaser® 6115MFP Multifunction Product
9-2
Managing Fax Functions
This section includes:
■Fax Mode Control Panel on page 9-2
■Fax Mode Display on page 9-3
■Fax Control Panel Symbols on page 9-3
■Managing Fax Settings on page 9-4
Before using a fax function, make sure that the fax button is lit in green. Press the Fax button 
to display the fax mode screen on the control panel. Pressing the Speed Dial, Radial/pause, or 
a one-touch dial button will place the product in fax mode.
Fax Mode Control Panel
1.Auto Receive LED
When the Auto Receive LED is solid green, 
the product is ready to receive a fax. When 
the LED is blinking, there is a fax being 
received.
2.Resolution button
Press the Resolution button to adjust the 
image quality of your fax documents.
3.Redial/Pause button
Press the Redial/Pause button to recall the 
last fax number used or to insert pauses in 
fax numbers.4.Speed Dial button
Press the Speed Dial button to access 
directories of group or individual fax telephone 
numbers.
5.On hook button
Press the On Hook button to disable an 
extension phone connected to your product 
when sending a fax.
6.One-touch dial keys
Used to register and recall stored one-touch dial 
numbers for fax and email addresses.
6115-158
Redial / PauseSpeed Dial  
Auto ReceiveResolution
On Hook
010203
040506
070809
1
32
4
5
6
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							Managing Fax Functions
Phaser® 6115MFP Multifunction Product
9-3
Fax Mode Display
Fax Control Panel Symbols
Top Display Line Bottom Display Line
■Indicates the currently selected mode or 
function settings.
■Displays the current menu, function, or 
setting.
■Displays error messages and status.
■Displays messages and operating instructions.
Symbol Definition
Dialing The product is dialing.
Ringing Another machine is called.
Sending The document is sent.
Receiving A document is received.
Scanned document pages The number of scanned pages.
Tone If pulse dialing is used, push-button tones are sent.
Pause A pause is inserted in the fax number.
In standby for timer transmission A document is queued for timer transmission.
In standby for memory reception A document is queued for memory reception.
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							Managing Fax Functions
Phaser® 6115MFP Multifunction Product
9-4
Managing Fax Settings
Product defaults, fax numbers, e-mail addresses and recipient names can all be programmed 
from the control panel, through CentreWare IS or the MCC. 
Using the Control Panel
1.On the control panel, press the Menu/Select button.
2.Using the Up Arrow or Down Arrow button, scroll to the 
Fax Setup menu, and then 
press the Menu/Select button.
3.Enter your fax settings, see the tables on page 9-4 through page 9-7.
Using CentreWare IS
1.Launch your web browser.
2.Enter the product’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx). 
3.Click the Login button and log in as an administrator.
4.Click the Fax/E-Mail tab and configure your fax settings.
5.Enter your e-mail settings, and then click Save Changes.
Using the MFP ControlCentre
1.From your computer, select Start > All Programs > Xerox Office Printing > 
Phaser 6115MFP > MCC.
2.From the MCC dialog box, click the Connect to Machine button.
3.Click the Download button. This downloads the current .dat file from the product.
4.Click the Menu button.
5.Enter your fax settings on the following tabs, Communication/Report, Send Settings, 
Receive Settings, and E-mail Settings.
6.Click the OK button.
Fax Dial Setup Menu
Use the fax dial setup menu to enter one-touch, speed dial, and group dial recipient fax 
numbers.
Menu Item Description
1: One-Touch DialA maximum of nine one-touch dial keys can be stored.
2: Speed DialA maximum of 100 fax numbers can be stored.
3: Group DialA maximum of 50 different fax numbers can be specified as a group.
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							Managing Fax Functions
Phaser® 6115MFP Multifunction Product
9-5
Fax Send Setup Menu
Use the fax send setup menu to set the image quality settings for fax transmissions.
Fax Receive Setup Menu
Use the fax receive setup menu to set the default settings for incoming faxes.
Menu Item Description
1: Scan DensitySets the density of scanned, fax documents.
2: ResolutionSets the default scanning resolution.
STD: For documents containing normal text.
Fine: For documents containing small text.
S/F: Super fine, for documents such as newspapers or those 
containing detailed illustrations.
H/T: Half tone, for documents with shades, such as photos. When 
selecting half tone, the control panel will prompt you for a detailed 
setting of STD, Fine, or S/F.
3: HeaderPrints the header information on all fax transmissions.
Menu Item Description
1: Memory Turns memory receive ON or OFF.
When memory receive mode is set to on, faxes received can be 
stored in the product memory and printed at a specified time.
A password can be set to specify the start time or end time of a 
memory reception, or to cancel. The start and end times are valid 
until memory receive is turned off. 
For specifying memory receive settings, see Managing Fax Settings 
on page 9-4.
2: Phone RingsSets the number of rings before the call is answered by the product.
1 to 16 rings, depending on your region.
3: Scale to FitSets whether documents longer than the currently loaded paper size 
are printed at a reduced size, split over multiple pages, or discarded.
ON: The document is printed to fit the paper.
OFF: The document is printed at full size and is split onto multiple 
pages.
CUT: The document is printed, but any part that does not fit onto 
the currently loaded paper is not printed.
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							Managing Fax Functions
Phaser® 6115MFP Multifunction Product
9-6
4: Receive PrintSets whether the fax is printed after all pages of the document have 
been received, or to begin printing after only the first page of the 
document has been received.
Memory Receive: Printing begins after all the pages have been 
received.
Print Receive: Printing begins as soon as the first page has been 
received.
5: Receive ModeSets the receive mode to automatic or manual.
Auto Receive: Begins receiving the fax after the specified number 
of rings.
Manual Receive: Begins receiving the fax after the telephone 
receiver has been picked up, the 
On Hook button has been 
pressed, and then the Start button is pressed. 
6: FooterSets whether or not the footer information, such as date, time, 
number of pages, etc., is printed on a received fax.
The following information can be contained in the footer of received 
faxes:
■The product’s fax number
■The reception date and time
■Sender’s fax number
■Session number used to manage received faxes
■Page number
7: Paper SourceSets which tray to pick paper from for printing received faxes. Menu Item Description
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							Managing Fax Functions
Phaser® 6115MFP Multifunction Product
9-7
Fax Communication Setup Menu
Use the fax communication setup menu to set default fax communication settings for your 
region or environment.
Fax Reports Menu
Use the fax report menu to set when and how fax reports are printed.
Menu Item Description
1: Phone Line TypeSets the product phone line type for your region to To n e or Pulse.
Note:If the 
Phone Line Type is set to USA in the User Settings 
menu, this setting cannot be changed here.
2: Line Monitor VolSets the volume for the transmission monitoring signal to High, 
Low, or Off.
3: PSTN/PBXSets whether the connected telephone wiring is a public switched 
telephone network (PSTN) or a private branch exchange (PBX).
For a PBX system, the prefix number or extension number can also 
be specified.
Menu Item Description
1: Activity ReportPrints a transmission/reception fax report.
ON: Prints a report after 60 faxes have been transmitted and 
received.
OFF: Does not print a report unless prompted by the user.
2: Send ReportPrints a fax transmission report.
ON: Prints a report after each transmission.
ON (ERROR): Prints a report after a transmission only if an error 
occurred.
OFF: Does not print a report, even if an error occurs.
3: Receive ReportPrints a fax reception report.
ON: Prints a report after each fax received.
ON (ERROR): Prints a report after a fax has been received only if 
an error occurred.
OFF: Does not print a report, even if an error occurs.
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							Sending Faxes
Phaser® 6115MFP Multifunction Product
9-8
Sending Faxes
This section includes:
■Sending a Fax from the Automatic Document Feeder (ADF) on page 9-8
■Sending a Fax from the Document Glass on page 9-9
■Sending a Fax to Multiple Recipients on page 9-10
■Sending a Fax at a Specified Time on page 9-11
■Canceling a Document Queued in Memory for Transmission on page 9-11
Original documents containing a single or multiple pages can be automatically scanned and 
sent using the ADF or the document glass.
Note:To print a confirmation page displaying the fax transmission status, turn on the 
transmission report option.
See also: 
Registering Recipients on page 9-13
Managing Fax Settings on page 9-4
Sending a Fax from the Automatic Document Feeder (ADF)
To send a fax from the ADF:
1.Remove any staples and paper clips from pages and insert them faceup in the document 
feeder with the bottom of the page entering the document feeder first. 
2.On the control panel, press the Fax button.
3.Choose the recipient:
■Using the List menu, press the Speed Dial button twice, select List, and then press the 
Menu/Select button. Using the Up Arrow or Down Arrow button scroll to the 
recipient’s name. Press the Menu/Select button, and then press the Startbutton to 
send the fax.
■Using the alphanumeric keypad, enter the fax telephone number, and then press the 
Startbutton.
■Using the one-touch keypad, select the recipient’s one-touch number (01 - 09), and 
then press the Startbutton.
■Press the Speed Dial button, enter the speed dial number associated with the intended 
recipient from the alphanumeric keypad, and then press the Startbutton.
4.The product scans the pages and transmits the fax when all pages have been scanned. 
6115-077
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							Sending Faxes
Phaser® 6115MFP Multifunction Product
9-9
Sending a Fax from the Document Glass
To send a fax from the document glass:
1.Remove any staples and paper clips from pages and insert them facedown on the 
document glass with the top of the page toward the back, left side of the product.
2.On the control panel, press the Fax button.
3.Choose the recipient:
■Using the List menu, press the Speed Dial button twice, select List, and then press the 
Menu/Select button. Using the Up Arrow or Down Arrow button scroll to the 
recipient’s name. Press the Menu/Select button, and then press the Startbutton to 
send the fax.
■Using the alphanumeric keypad, enter the fax telephone number, and then press the 
Startbutton.
■Using the one-touch keypad, select the recipient’s one-touch number (01 - 09), and 
then press the Startbutton.
■Press the Speed Dial button, enter the speed dial number associated with the intended 
recipient from the alphanumeric keypad, and then press the Startbutton.
4.The product then prompts you to 
Scan Book (LT)? with the specified paper size in 
parenthesis.
 Select one of the following options: 
■If you want to scan another fax page, press the Menu/Selectbutton. The product 
prompts you to scan the 
Next Page (LT)?. Remove the first scanned fax page, 
place the next page on the document glass, and then press the 
Menu/Selectbutton. Repeat until all pages have been scanned, and then press the 
Startbutton.
■If you have no other pages to fax, press the Startbutton.
6115-074
6115-075
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