Panasonic Software DP-2310/3010/3510/3520/4510/4520/6010/6020 Document Management System And Printer Operating Instructions

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Document Management 
System Section
The Cover Sheet is attached to the first page of every fax and contains information such as the recipients
name, senders name, date, title, etc.
Creating Cover Sheet
Cover Sheet
1Click the   button.
2The Cover Sheet Editor window appears. 
Edit the Cover Sheet.
Select Save As from the File menu.
3The Save as dialog box appears.
Select the Folder you wish to save it to,  or
if you wish to save it into  the New Folder,
click  button,
enter the New Folder Name,
and then click  .
OK
Continued on the next page... 
						

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Cover Sheet
4Enter the New Folder Name into the Cover Sheet File 
Name box.
Enter any comments into  the Comment box if you 
want.
Click   button to save the New Cover 
Sheet.
[Edit] menu
Page Size : Sets the size of the cover sheet.
Date Frame : Inserts a date field.
Text Frame : Inserts a text box.
Line/Box : Inserts a line or box.
Image Frame : Inserts an existing image file (bmp file).
Recipient Details :
Inserts the information set in the   and   tabs on the Personal Address
Book.
Sender Details :
Inserts the information set in the   tab on the Tools menu.
Comments : Inserts a comment field for typing a brief message when sending a fax.
Subject : Inserts a subject field when sending a fax.
[View] menu
Show Grid : Displays the grid.
Preview : Displays the preview of the cover sheet.
Show Status Bar : Displays the status bar.
Zoom : Sets the ratio for the cover sheet editing screen.
Scale unit : Sets the scale unit of measure (cm/inch).
[Options] menu
Font : Specifies the character font.
Line Style : Specifies the line style.
Text Alignment : Adjusts the text position.
Date Format : Sets the date format.
ContactData Fields
Sender Details 
						

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Document Management 
System Section
Main Window
Main Window and Toolbar
(1) Fax No. Enter the destination fax number.
(2) Line Select Check the line type to dial the preset code before the telephone number.
See the Dialing Setting Tab of Configuration Menu.
(3) Recipient When this is entered, reflected on the cover sheet.
(4) Company When this is entered, reflected on the cover sheet.
(5) recipient(s) Indicates a number of entered station(s).
(6) Destination(s) Indicates entered destination station(s).
(7) Subject When this is entered, reflected on the cover sheet.
(8) Memo field When this is entered, reflected on the cover sheet.
(9) Cover Sheet Select various cover sheet or no cover sheet. 
(10) Attachment Indicates a number of pages attached. 
(11) Resolution Indicates a current sending resolution.
(1)
(2)
(3)
(4)(5)
(6)
(7)
(8)
(9)
(10)
(11) 
						

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Main Window and Toolbar
Toolbar
Used to start the transmission.
Used to view the cover sheet or transmission file.
Used to select the file to be sent.
Used to show the Send/Receive Log Manager.
Used to open your personal Phone Book.
Used to create or edit a Cover Sheet.
Used to show the On-line help. 
						

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Document Management 
System Section
Configuration setting
Configuration Menu
Send Option Tab
Device Selection
•Device Name:
A device can be chosen here when more than one 
device is connected with network connected type 
devices.
• Auto Selection: 
Effective device is selected automatically by the 
priority setting order.
• Rotation:
Effective device is selected automatically in rotation 
order. (load balancing)
•Device Name: 
Only the designated device is selected.
• Status/Location/Paper Size/Resolution:
When the device is specified, the attributes of the 
device are indicated.
Page Setup
•Resolution:
Resolution to be used for the transmission.
The selectable resolutions are dependent on the 
machines capability connected to your PC.
•Setup Quality:
Set the quality to be used for the transmission.
•Use these as the default settings:
If checked, the settings selected are used each time 
a fax is sent.
Cover Sheet Tab
Setting the usage of the Cover Sheet.
• Cover Sheet with specified fields
The address information is inserted into the TO field 
of the Cover Sheet.
The transfer time to the device sometimes becomes 
long because the image data is sent to the device 
multiple times in the case of multi-station 
transmission.
• Cover Sheet with No specified fields (Generic)
The address information is NOT inserted into the 
TO field of the Cover Sheet.
The transfer to the device is done efficiently 
because the image data is sent to the device only 
once and only the address information is sent in the 
case of multi-station transmission. 
						

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Configuration Menu
Dialing Settings Tab
Specify the local, long distance and Inter-office call 
access numbers. These access numbers are dialed 
before the phone numbers that are registered in the 
Personal Address Book depending on the Call Type 
settings.
Sender Details Tab
Used to identify yourself with various information on the 
Cover Sheet when sending a fax.
PIN Code Tab
Specify the PIN Code settings when required by your 
telephone system.
Depending on the country, the device may not support 
this function.
Various Settings Tab
• Device Phone Book
When this box is checked, the phone book data is 
acquired from the device at the time of startup, and 
it is added into the Personal Phone Book. 
When this is used with the client & server, this 
function is effective only with the server PC
The setup of the password must be done for the 
device in the PC Fax Properties for the Network 
connected device.
• Notification Message
Various notices can be set up. 
						

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Document Management 
System Section
Send/Receive Log
The transmission and the reception can be confirmed.
Send Log/Receive Log
1Click the   button.
2Send/Receive Log window appears.
Click Send Log and Receive Log to switch the Log 
window.
Status column
• Queuing: Send fax is queuing.
• Executing: Transferring the data to the device
• Completed: Transferring the data is completed
Result
• OK: The fax sending is completed from
 the device.
• Error Code: The fax sending is incomplete from
the device.
Note:
1For the Network Device Version of Simple 
Send Only System with the Device Group 2 
(Please refer to the Compatible Models in 
General Description portion of this Operation 
Instruction), the Send Log shows whether 
only the transfer to the device succeeded (R-
OK). “The fax sending is completed from the 
device” can be confirmed only by the 
Communication Journal of the device.
2For Network Device Version of the Simple 
Send Only System, the Receiving Log is not 
available.
3For the Network Device Version of the Simple 
Send & Receive System and Local Device 
Version of Network Shared System, there is 
an Administrator Send Log that can check all 
the client(s) sending transactions. Select 
General User to see the Own Send Log and 
Administrator to see the Administrator Send 
Log. The Administrator Send Log can be 
setup with a password for security. To see the 
Administrator Send Log, Login with 
Administrator mode and check View | 
Displays All Users Send Logs. from the menu  
						

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Send Log/Receive Log
Save Log
The Send/Receive Log can be saved to a separate file.
At the default setting, when the log exceeds 999 transactions it is automatically deleted from the oldest
transaction.
The log can be saved with the following steps.
Manual Save Log
1On the Log window, select the transaction of the log
that you wish to save and click [Save Log] icon.
2Select the Folder that you want to save and click 
.
You can make a new folder by clicking  .
Note: The   button is not available on
Windows NT/98.
3Select if you wish to Delete the Logs after saving.
4The tiff file data (.tif) and the transmit file log
information file (.xml) are saved as a set.
The log list files (sendlog.html/recvlog.html) are made
automatically in the same folder. They can be viewed
with a Web browser (IE 5.5 or higher).
OK
New Folder
New Folder 
						

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Send Log/Receive Log
Document Management 
System Section
Automatic Save Log
1On the Log window, select Tools | Options from the
menu.
2Option window appears.
Set the Save Log settings accordingly. 
						

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Network Status Monitor
Select Panasonic → Panasonic Document Management System → Network MFP Utilities → Network
Deceive Locator in Programs from the Start menu.
Upon activation of the Network Device Locator, attached printers will be automatically searched and
displayed in the list.
Contents of List
Right-click on your device to display the menu.
1.Status Monitor
Activates the Status Monitor.
2.Configuration Editor
Activates the Configuration Editor (see page 181).
3.Address Book Editor
Activates the Address Book Editor (see page 181).
4.Delete
Removes the device from the list.
5.Rename
Changes the name of the device.
6.Search
•Device Search
Search the devices manually.
•Device Search Ranges
Set the conditions to search the devices (see page 171).
7.Create Shortcut
Creates a Shortcut of the program for the selected device.
8.Delete Shortcut
Deletes the selected Shortcut.
Network Device Locator
ItemStatus
Device Name Name of the device.
Location Location of the device.
IP Address IP address of the connected device.
Make/Model Make and model number of the device.
Condition Display of Normal, Warning, Error, Powersaving, etc will be indicated after the
status of the connected device is detected.