Panasonic Software DP-2310/3010/3510/3520/4510/4520/6010/6020 Document Management System And Printer Operating Instructions

							Document Manager
101
Document Management 
System Section
View Menu
•Tool Bar
Switches between displaying/hiding the tool bar.
•Status Bar
Switches between displaying/hiding the status bar.
•List Format/Thumbnail Format
Switches between list display and thumbnail display in the
document window.
•Show Annotation
Switches between displaying and hiding annotation.
•Arrange Folders
Sorts the document folders by name or date.
•Arrange Document
Sorts the documents in the current folder in the specified
order (Name, Type, Size or Date).
Auto Arrange
       Lines up the Documents automatically in Thumbnail Format.
       Line up the documents
       Line up the documents in the document window.
•Refresh
Refreshes the contents of the Document  Manager. 
						

							Document Manager
102
Document Menu
•Open
Opens a selected document, activates the Document Viewer
(see page 108), and opens the document for editing.
•Duplicate
Makes a copy of the selected document in the folder.
•Rotate
Rotates the selected document.
- Rotate Left
- Rotate 180 Degrees
- Rotate Right
•Group
Makes a group of two or more selected documents. The
grouped documents are indicated by page number and 
and   buttons at the bottom of a thumbnail image.
-Every Document
The selected documents are grouped.
-Every Page Alternately
Groups pages alternately.
-Every Page Reverse Alternately
Groups pages alternately by reversing the pages. 
						

							Document Manager
103
Document Menu
Document Management 
System Section
•Ungroup
Cancels the grouping for grouped documents. Either dividing
all pages into individual documents or releasing only specified
documents from a group can be selected.
•Enhancement
Applies the following correction to a selected document:
-Correct Skew
Detects any inclination of the document and automatically
correct it.
-Enhance Edge
Enhances edges (borders) of images.
-Eliminate Noise
Removes noise on the document.
-Reverse Gradation
Displays images in reverse.
•Page
Selects pages to be displayed in thumbnail among grouped
documents.
Selecting Rearrange Page displays the Rearrange Pages dialog
box. The order of the pages are changed by selecting, dragging
and dropping the pages.
Click the Reverse Order button to reverse the page order.
•Attached File
Opens a dialog box to launch the application associated with
the selected attachment.
•File Conversion
Creates an image of the selected attachment. 
						

							Document Manager
104
Options Menu
•Setup
Selects the expansion feature(s) to be available on the
Document Manager.
To enable the expansion feature for DD Server Software, select
DD Function and click the   button.
Select the data folder (DD Folder) on the server.
•[Options] - [DD Function] - [Print DD Cover]
Prints the DD Cover page selected in the document window 
						

							105
Document Management 
System Section
Image Converter
Once Panasonic-DMS has been installed, the Panasonic Document Manager (Image Converter) is
automatically installed in the Printers folder. This driver is for rasterizing application files such as from Word
or Excel, and for placing them in the Document Manager.  To change the default properties,  follow the
instructions below:
1. Click the Start button, select Settings, and then click Printers.
2. Right-click on Panasonic Document Manager and select Properties from the popup menu.
The Properties dialog box appears.
3. Click the   button to save the settings and close the Properties dialog box.
General Description
Windows 98/Me
•Paper/Layout tab
-Paper Size
Sets the document paper size.
-Orientation
Sets the document orientation.
-Resolution
Sets the document resolution.
•Quality tab
-Color
Sets the document color conversion to color or
monochrome.
-Monochrome
Select Normal (Black and White) or Grayscale (Photo) when
converting to monochrome. Also sets the brightness and
contrast. 
OK 
						

							Image Converter
106
1. Click the Start button, select Settings, and then click Printers.
2. Right-click on Panasonic Document Manager and select Document Defaults from the popup menu.
The Document Properties dialog box appears.
3. Click the   button to return to the Printers folder.
Windows NT 4.0
•Page Setup Tab
-Paper Size
Sets the document paper size.
-Orientation
Sets the document orientation.
-Color Appearance
Sets the document to color or grayscale.
•Advanced Tab
-Paper Size
Sets the document paper size.
-Orientation
Sets the document orientation.
-Resolution
Sets the document resolution.
-Color Appearance
Sets the document to color or grayscale.
-Metafile Spooling
-Halftone Color Adjustment
OK 
						

							Image Converter
107
Document Management 
System Section
1. Click the Start button, select Settings, and then click Printers.
2. Right-click on Panasonic Document Manager and select Printing Preferences from the pop-up menu.
The Printing Defaults dialog box appears.
3. Click the   button to return to the Printers folder.
Windows 2000/XP
•Layout tab
Sets the document orientation.
•Paper/Quality tab
Sets the document to color or grayscale.
•Advanced button
Sets the paper size, resolution, and spooling properties.
OK 
						

							108
Document Viewer
The Document Viewer is an application for editing documents (image files) to be managed with the
Document Manager (see page 89). In addition to usual image editing, the program provides various editing
capabilities for documents with a wide selection of annotation functions.
Double-clicking on the document (thumbnail) in the Document Manager screen or selecting Open in the
Document menu displays the main window of the Document Viewer. (See Note 1)
NOTE1. The program can be also activated by selecting Panasonic → Panasonic Document
Management System  
→ Document Viewer from Programs in the Start menu.
Main Window 
						

							Document Viewer
109
Main Window
Document Management 
System Section
1.Title Bar
Displays the title of the screen and the name of the image file being displayed.
2.Menu Bar
Displays the menus of the Document Viewer.
3.To o l  B a r
Displays tool buttons of the Document Viewer. Tool buttons correspond to functions of the menus in the
menu bar.
4.Page List
Displays the pages of the documents as thumbnails (reduced image).
5.Size Bar
Adjusts the scaling of the display on the image window.
6.Link Icon
Dragging and dropping a document on a link icon activates the application corresponding to each icon.
7.Status Bar
Displays information such as image file name, image type, and size.
8.Image Window
Displays the image and annotations of the pages being selected.
9.Ruler
Displays the actual size of an image that is selected. The unit of measurement can be switched by
Detailed Settings ...
→ Ruler Unit in the View menu. 
						

							Document Viewer
110
Basic Operations
•Selecting Page
Selecting a page, by clicking it in the page list, displays an
image of the selected page on the image window.
Dragging and dropping a page within the page list can change
the order of the pages.
•Image Editing
The image displayed in the image window can be edited with
the menu below:
-Edit menu 
Editing operations such as cutting, copying, pasting, and
adding annotations.
-Page - Adjust Page menu 
Image correction and color balance adjustment of the whole
page.
•Selecting Area
Dragging the mouse on the image window allows to select a
specific area in an image. This function is used to save a
specified area or to specify an area for annotation.