Panasonic Software DP-2310/3010/3510/3520/4510/4520/6010/6020 Document Management System And Printer Operating Instructions

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Document Management 
System Section
Network Scanner
Startup Windows, and select Panasonic → Panasonic Document Management System → Panasonic
Communications Utility in Programs from the Start menu.
The Panasonic Communications Utility is activated and the icon appears on the Task Bar.
• Scanner reception notification
Right-click the Panasonic Communications Utility icon to the Scanner reception notification either Pop
up Display or Icon Display.

Displays the following message when the scanner image is received.

Changes the Status Monitor icon when the scanner image is received.
• Scanner Configuration
Right-click on the icon and select Scanner Configuration....
Network Scanner Settings 
						

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132
Network Scanner Settings
The Scanner Configuration Window appears as shown below.
•Launch application
Select the application among Document Manager / Windows Explorer / Other Application that will receive
the scanner data.
•Application
Select the application program path to open the scanned image.
•Save As File Type
Select the file type to save the scanned image.
•Save To
Select the path to save the scanned image.
•Scanner reception notice
Select the view mode of the scanner reception notice.

Select one of the following:
Auto Registration - The information below will be automatically registered in the Address Book of the
device(s).
Manual registration at scanner - The Address Book of the device will be used to enter the computers
address manually.
•Name
Set the PC Name to be saved to the machine.
•Key Name
Set the Key Name to be saved to the machine.
•Group ID
Set the Group ID (1 -99).
•Address Renewal Interval
Set the period to update the address information to the machine. 
						

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133
Document Management 
System Section
Right-click the Panasonic Communications Utility icon on the Task Bar.
The Panasonic Communications Utility Window appears as shown below.
Set the activate program when double-clicking the Panasonic Communications Utility Icon.
• Scanner Configuration
Open the Scanner Configuration Window.
•  Fax Receive Log
Open the Fax Receive Log Window.
• Exit the Panasonic Communications Utility.
The Panasonic Communications Utility is terminated.
• Other
Click the   button to set the application program.
Panasonic Communications Utility
Browse 
						

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Panafax Desktop
Panafax Desktop is a PC Faxing application specifically designed to compliment the Panasonic line of
multi-function products
Document(s) created on the PC can be easily faxed to a remote location directly, without having to print a
hard copy first and then using the fax machine to send. This improves the copy quality received at the
remote location, saving the cost and time of printing the hard copy locally before faxing it.
Compatible Models
 Network Connected Models
 Group 1
- DX-600 / 800
- DP-3510/3520/4510/4520/6010/6020 with Fax and I-Fax Options
- DP-2310/3010 with Fax and I-Fax Options
 Group 2
- DX-1000/2000
- DP-1810F with I-Fax Option
- DP-2000/2500/3000 with Fax and I-Fax Options
 Local Connected Models
- UF-490/525 (USA UF-490: Standalone System only)
- UF-590/790
- UF-890/990 (Tx only)
- DP-1810F
Restriction(s)
Common
- The size of the data that can be transmitted is limited to the size that is within the memory of the
device. The transmission is canceled when the device’s memory overflows during the transfer of the
fax data. 
- The maximum number of multi-station transmissions is up to 999.
Network Connected Models Only
- The total number of direct dialing stations of the device limits the total number of stations that a fax
message can be transmitted to. The transmission is canceled when it exceeds that number during the
data transfer to the device from the PC.
-For Simple Send Only System with Group 2 Device(s), the fax data is transferred to the device
continuously without confirmation of the job. The transmission is canceled when it exceeds the
maximum number of stations, number of jobs or memory size of the device during data transfer to the
device from the PC. 
-For Simple Send Only System or Send and Receive System with Group 1 Device(s), the fax data
is transferred individually from the Panafax Desktop while obtaining the completion confirmation for
each job, by means of the Job Completion Notice (Send Only) or Communication Journal (Send and
Receive).  
If you are running Anti-virus Software, it may interfere and/or cause the Panafax Desktop from sending
a PC Fax Job to the Device properly. You may be required to disable the Anti-virus software when
using the Panafax Desktop temporarily. Please consult your Network Administrator.
General Description 
						

							Panafax Desktop
135
Document Management 
System Section
For the Network Connected Models
There are two types of Panafax Desktop configurations, Simple Send Only System and Send & Receive
Network Shared System.
Note:
*1: The result of the Simple Send Only System transmission with Group 2 Device models (refer to the list of
compatible models in the previous section), the Send Log and TX Confirmation Notice confirms the
transfer to the device only. The only way to confirm whether it reached the final destination is with a
transaction journal of the device. (Pages sent column is 0)
 
*2: The result of the Simple Send Only System and Send and Receive System transmission with Group 1
Device models and all other compatible models, is reflected in the Send Log and TX Confirmation
Notice. (Actual Pages Sent)
Simple Send Only System Connection Diagram
Connection Configurations (For the Network Connected Models)
Device Setting PC Fax Setting
Simple Send Only System
• Peer To Peer Connection
• Email Server Not Required• IP Address settings
• Relay XMT Password setting
• Relay XMT Report = Off setting*1• Relay XMT Password setting
Send & Receive Network  
• Shared Network Connection
• Email Server and RX Email 
Account Required• IP Address settings
• Relay XMT Password setting
• Relay XMT Report = Always setting*2
• I-Fax setting
• Fax Forward setting• For the Server PC
- Email Address settings
- Relay XMT Password setting
- Server setting
- POP Receive setting
- For the Client PC
- Search Shared Server setting
aaabbbaaabbb
Transfer Fax Data Transmit
Send FAX 
						

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Connection Configurations (For the Network Connected Models)
Send & Receive Shared Network System Connection Diagram
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dddaaa
dddbbb
ddd
Transfer Fax DataTransfer
Fax Data
View Shared Folders
POP Receive Transmit
ReceiveSend FAX
Panafax Desktop
Client PC
Panafax Desktop
Client PCPanafax Desktop
Client PCPanafax Desktop
Server PC Panafax Desktop
Client PCPanafax Desktop
Server PC
Receive FAX
Fax ForwardLAN
LAN
ccc
ddd
Email
ServerEmail
Server 
						

							Panafax Desktop
137
Document Management 
System Section
For Local Connected Models
There are two types of Panafax Desktop configurations, the Standalone System and the Network Shared
System.
Standalone System
Connection Configurations (For Local Connected Models)
Device setting PC Fax Setting
Standalone System
- Standalone Connection- PC-FAX RCV MODE =   Print / Upload & Print / Upload - None
Network Shared System
- Shared Network Connection- PC-FAX RCV MODE =   Print / Upload & Print / Upload For the Server PC
- Server Setting
For the Client PC
- Search Shared Server setting
aaaaaa
Transfer Fax
Data
Send
Parallel cable
dddddd
Transfer Fax
Data
Receive
Parallel cable
Send FAX
Receive FAX 
						

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138
Connection Configurations (For Local Connected Models)
Network Shared System
aaa cccbbb
dddaaa
dddbbb
ddd
Transfer Fax Data
View Shared Folders Transmit
ReceiveSend FAX
Panafax Desktop
Client PC
Panafax Desktop
Client PCPanafax Desktop
Client PCPanafax Desktop
Server PC Panafax Desktop
Client PCPanafax Desktop
Server PC
Parallel cable
Parallel cableDownload
Fax data
Upload
Fax data
Receive FAXLAN
LAN
ccc
ddd 
						

							Panafax Desktop
139
Document Management 
System Section
For the Network Connected Models
Panafax Desktop uses the fax modem in the Panasonic/Panafax models connected on your network (LAN)
for fax communication. 
Before using the Panafax Desktop, it is necessary to activate the Fax Modem and to setup certain
parameters. Follow the steps below to setup the Panafax Desktop.
Installation
Installation and Setup (For the Network Connected Models)
1 Confirm the following device settings. 
Send Only System settings:
Connection to the network
Set Internet parameters:
- IP Address
- Subnet Mask
- Default Gateway IP Address
Set Fax Parameters:
- Set the Relay XMT Report = off (Fax Parameter No. 143)
Send & Receive System settings:
Connection to the network
Set Internet parameters:
- IP Address
- Subnet Mask
- Default Gateway IP Address
-Email Address
- Email Server Name/IP Address
Set Fax Parameters:
- Set the Relay XMT Report = Always (Fax Parameter No. 143)
- Set the Fax Forward to Receive Email Account (Fax Parameter No. 054)
2 Install the Document Management System.
Refer to the Installation section of this Operating Instruction.
Note: 
For the DP-1810F/DP-1810F (Network PC Fax) DP-2000/2310/2500/3000/3010/3510/3520/4510/4520/6010/
6020, the Panafax Desktop does not install automatically with the TYPICAL installation. Select CUSTOM
installation and check the Panafax Desktop to be installed.
There is both a Parallel connection and Network connection Panafax Desktop for the DP-1810F. The model name
of DP-1810F (Network PC Fax) is selected when using the  Network version of Panafax Desktop and DP-1810F is
selected when using the Local (Parallel) version of Panafax Desktop. 
						

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Installation and Setup (For the Network Connected Models)
Basic Setup (Send Only System /Send & Receive System)
1Double-click the   icon on the Windows Desktop.
The Panasonic Communications Utility appears.
Click the   button.
2Device Search Ranges appears.
Click the   button to start searching for the 
Network Connected Devices.
Note:
1 It searches for all the devices within 
the default Subnet. Refine the 
search range when there are many 
devices connected in the Subnet, or 
you want to connect to devices 
outside of the Subnet. To change 
the search range, click   
button and specify the range.
OK
Search Now
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