Panasonic Software DP-2310/3010/3510/3520/4510/4520/6010/6020 Document Management System And Printer Operating Instructions

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Installation and Setup (For the Local Connected Models)
Document Management 
System Section
3Start searching the Server for Local connected
Devices.
4The Local connected devices via Server is listed in the
PC Fax Device Locator.
Click  or select Device | Exit from the menu to 
close the PC Fax Device Locator.
5Note:The reception function is shown as Yes if the 
shared devices reception function is effective. If 
you do not wish to receive faxes, select the 
Device and double-click or Click Device | 
Properties from the menu.The PC Fax (Shared 
Device) Properties appears.Click Transmission/
Reception tab and checkout a box of Makes 
Reception Effective. Click  .
x
OK 
						

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Sending a Document via Windows Application
You can send a fax directly from any Windows Application by simply printing to the Panafax Desktop Driver.
For example, compose a document from your word processor application. When you are finished and ready
to fax it to a remote location, simply follow the procedure below.
Sending Document
1From the current Application select Print from the File 
menu.
2The Print dialog box appears.
Select Panafax Desktop Driver from the Printer Name 
menu.
Click the   button to convert the document 
into a Fax image.
3Enter the recipients Fax No., Name and Company or 
select your Personal Phone Book.
Click the   button to enter the recipient to the recipient 
list.
Enter/select another recipient if you desire.
Type the Subject in the Subject field and a brief message
to be included in the Cover Sheet.
Click on the  button when ready to send the fax.
Note:
To input a pause, use the comma (,). 
4Click on the   button to start the transmission.
OK
OK 
						

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Sending Document
Document Management 
System Section
Sending a Document via the Panafax Desktop
You can send a fax directly from a file made in any Windows Application by simply attaching the file via the
Panafax Desktop.
For example, compose a document from your word processor application. When you are finished and ready
to fax it to a remote location, simply follow the procedure below.
1Click   icon on the Windows Desktop.
The Panafax Desktop window appears.
Click on the   button to select a file for the 
transmission.
2Select the file and click the   button to 
convert the document into a Fax image.
3From the Panafax Desktop window, enter the 
recipients Fax No. , Name and Company or select 
from your Personal Phone Book.
Click the   button to enter the recipient to the 
recipient list.
Enter/select another recipient if you desire.
Type the Subject in the Subject field and a brief 
message to be included in the Cover Sheet.
Click on  the   button when ready to send the fax.
Note:
To input a pause, use the comma (,).
4Click on  the   button to start the 
transmission.
Open
OK 
						

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Sending Document
Sending a fax memo by Panafax Desktop
You can send a fax memo directly from the Panafax Desktop. This memo can be sent quickly and easily.
1Click   icon on the Windows Desktop.
The Panafax Desktop window appears.
2From the Panafax Desktop window, enter the 
recipients Fax No. , Name and Company or select 
from your Personal Phone Book.
Click the   button to enter the recipient to the 
recipient list.
Enter/select another recipient if you desire.
Type the Subject in the Subject field and a brief 
message to be included in the Cover Sheet.
If you wish, click Cover Sheet to change the Cover 
Sheet Type.
Note:
To input a pause, use the comma (,).
3Click on  the   button to start the 
transmission.OK 
						

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Document Management 
System Section
Receive Setting
Receiving Document
1Confirm the Panasonic Communications Utility icon is 
in the taskbar tray.
2Right-click the Panasonic Communications Utility Icon 
to show the menu and select the PC-Fax Reception 
Notification.
• Popup Display
• Icon Display
•No Notice
When a fax is received on the machine, it will proceed as follows:
1A receiving notice appears on the connected PC.
Click the   button.
or
The Panasonic Communications Utility icon is 
changed. 
Double click the icon.
2The Receive Log appears.
Select a transaction from the log then click the  
 button to view the received fax.
3The received fax is displayed on the PC.
Receiving LOG 
						

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Registering the Personal Phone Book
To register a recipient to the Personal Phone Book, follow the steps below:
1Click on the   button to open the Phone Book 
dialog Box.
2Click on the   button.
3 Ta b
•Name:
Enter the recipients name.
• Fax No.:
Enter the fax number.
• Call Type:
Select how the call should be dialed.
The code set up with Tools/Configuration/Dialing 
Settings is dialed at the head of the fax number.
Note: 
To input a pause, use the comma (,).
4 Ta b
Enter the Company Name, Department, Job Title, 
Address, Direct Phone No. and the Extension Phone 
No. of the recipient to be used on the Cover Sheet.
5Click the   button to save the entry.
The maximum number entries is 2000.
To add another entry, repeat from the step 2.OK 
						

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Registering the Personal Phone Book
Document Management 
System Section
To register a group of recipients, follow the steps below:
1Click the   button.
2The Phone Book dialog box appears.
Click the    button.
3The Group Registration dialog box appears.
Click the   button.
4The Add New Group Name dialog box appears.
Enter the group name and click   button.
OK
Continued on the next page... 
						

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Registering the Personal Phone Book
5Select the desired recipients.
6Click the   button to add the recipient(s) to 
the Member List.
The maximum number of recipients is 999 for each
group.
To add another group, repeat from step 3.
The maximum number of groups is 100.
If finished, click   button to exit Group
registration. To register a group of recipients, follow the steps below:
OK 
						

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Registering the Personal Phone Book
Document Management 
System Section
To Import/Export CSV data From/To your Personal Phone Book
The telephone data of CSV format file can be imported into your Personal Phone Book and telephone data
of your Personal Phone Book can be exported to a CSV file. 
Note: 
1. The CSV file means Comma Separated Value format file.
2. Though a pause usually is indicated as a comma (,) with Panafax Desktop, it is changed into p by the
import and Export of the CSV file. Please input pause with p when you make a CSV file.
Import from the CSV file
1On the Phone Book dialog box,Select File | Import...
from the menu.
2Select the file to be imported and click  .
3Confirm the contents of the Data Field and
Addressbook Field match.
Check off the item box if you do not want to import it.
Select the item and click   to
change the field setting if the Data Field and
Addressbook Field doesnt mach.
Click   if you completed.
4The telephone data of CSV file is imported into your
Phone Book.
Open
Change Mapping...
OK 
						

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Registering the Personal Phone Book
Export to the CSV file
1On the Phone Book dialog box,Select File | Export...
from the menu.
2Enter the file name and click   to save the
CSV file.OK