Panasonic Software DP-2310/3010/3510/3520/4510/4520/6010/6020 Document Management System And Printer Operating Instructions

							Document Manager
91
Document Management 
System Section
The Document Manager allows editing and managing documents displayed in thumbnail images by
dragging and dropping. The function enables various operations as described below:
Basic Operations
•Selecting Documents
Clicking thumbnail images in the document window allows
selection of documents. Dragging a mouse pointer on the
screen or clicking with the Shift key held down allows
selecting two or more documents at one time.
•Editing Documents
Double-clicking thumbnail images in the document window
activates the Document Viewer (see Note 1). In addition, see
page 108 for details on opening and editing documents.
•Creating Documents
Drag-and-drop any application file into the Document
Manager to create a new document. A thumbnail image file is
created and the application icon is displayed. 
						

							Document Manager
92
Basic Operations
•Copying/Moving Documents
Dragging a thumbnail image from the document window and
dropping it onto a folder in the folder window moves the
document to the folder. Drag-and-drop with the Ctrl key held
down to copy a document.
Dragging a document and dropping it onto another document
in a document folder results in grouping the two documents
together.
Dragging a document and dropping it on a link icon activates
an application corresponding to the function of each icon.
Link icons are registered and deleted by selecting Launch
To Another Application 
→ External Application Setup
from the File menu.
• Dragging a document and dropping it onto “Shared Folder”
allows other computers connected to the same network to
access it.
Browse “Shared Folder” for how to create shared folders. 
						

							Document Manager
93
Document Management 
System Section
•Import document (from file)
Selecting Open from the File menu displays a dialog box for selecting files. The dialog box allows
importing image files saved in a computer as documents into the folder.
An attempt to import files that cannot be handled by Document Manager results in displaying an error
shown below. Press OK and verify the file format.
Dragging and dropping a selected document onto a link icon at the bottom of the window activates an
application specified for the link icon, and opens the image file.
The link icons can be Added/Removed by selecting Launch To Another Application 
→ External
Application Setup in the File menu.
The following applications can be specified as destinations of the Document Manager:
- Draw/Graphics software (applications such as MS-Paint, Photoshop etc.)
- OCR software (application such as e-Typist, etc.)
- PC-FAX software
- E-Mail software (MAPI-compatible mail application such as MS-Outlook, Netscape Messenger etc.)
- Others
(Other application software that enables to import an image file.)
NOTE1. Document Viewer provides a function to add various graphics and text to an image.
The graphics and text added to an image are called Annotation. See Annotation Menu on
page 121 for additional details.
Setting Plug-in 
						

							Document Manager
94
File Menu
•New Folder
Create a new folder under the folder that is currently selected.
Path of a folder to be created can be specified as required.
•Shared Folder
Create a new shared folder. Documents in the shared folder
can be shared through the network from different computers.
•Released Shared Folder
Release the shared folder. Documents in the shared folder
will be released from a network.
•Open
A file saved in the computer can be imported into the folder as
a document.
•Save As
A document is saved as an ordinary image file under a
specified name.
•Rename
Change the name of a document. 
						

							Document Manager
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File Menu
Document Management 
System Section
•Properties
Displays the file properties.
•Backup
Creates a back up of the documents stored in the selected
folder.
•Print
Prints the document selected in the document window. 
						

							Document Manager
96
File Menu
NOTE1.Print Setup specifies printing or not printing annotations edited in the Document Viewer. See
Annotation Menu on page 121 for additional details. •Print Setup (See Note 1)
Specify layout and printing size for a document to be printed.
1.Horizontal Position and Vertical Position
Adjust the printing position on the sheet.
2.Print Size
Select printing in original size or printing in accordance
with the sheet size.
3.N in 1
Select for printing reduced pages on one sheet.
4.Multiple File Print
Select whether to merge the files when printing if multiple
files are selected on the Document Manager.
5.Print Annotation
Select to print with annotations.
6.Print Label
Select to print with labels.
7.Print Page Frame
Select to print with page frame.
8.Print Page Number
Select to print with page number.
9.Page Number Format.
Set the page number format. 
10.Rotate To Match Page Size
Select to rotate to match with the page size. 
						

							Document Manager
97
File Menu
Document Management 
System Section
NOTE1. See Setting Plug-in  (page 93) to specify an external application. •Launch To Another Application
Opens the document selected in the document window with a
specified application.
Selecting External Application Setup displays a dialog box for
adding/changing/deleting applications. (See Note 1)
Clicking the Add button displays the Add External Application
dialog box.
1.Name
If an external application is specified, the name in this field
appears on the link icon.
2.Application Type
Specify the application type.
3.Program File
Specify the execution file and the path of the application.
4.MAPI Compliant
Check here if the e-mail application is compatible with MAPI.
5.Printer
Specify the printer driver if seledting PC-FAX/Printer on the
Application Type. 
						

							Document Manager
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File Menu
•Tra sh  Ca n
-Open Trash Can
Opens the Trash Can and displays files in it. Selecting
documents and clicking the   button restores
documents that have been discarded.
Click the   button to delete the selected
document.
-Empty Trash Can
Deletes the files in the Trash Can. If the documents are
emptied from the Trash Can, they are permanently deleted.
They are Not stored in the Recycle Bin.
Undo
Delete 
						

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File Menu
Document Management 
System Section
•Environment Setup
-Thumbnail
Set the thumbnail size on the Document Manager.
-Application File
Set the thumbnail image creation course of action when
importing a file.
-Dropout
Set the file format when moving/copying the file on the
Document Manager to another directory.
1.Use same format for Document Manager.
The file is saved in the same format (PNG, BMP, TIFF,
JPG).
2.File Format/Compression Format/Annotation.
Select the file format and select whether the annotations
are saved.
3.Save the attached file
Set to save the attached file. 
						

							Document Manager
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Edit Menu
•Undo
Undoes the last editing operation done.
•Cut
Deletes a selected document from a folder and copy it to the
clipboard.
•Copy
Copies a selected document to the clipboard.
•Paste
Pastes a document from the clipboard into the selected folder.
•Delete
Deletes a selected document from a folder to the Trash Can.
A confirmation message for deletion appears.
•Select All
Selects all documents in the folder.
•Find
Searches for documents by specifying a document name,
creation date, character string or DD Code in the document.
Note: The DD Code Tab is available when the Options Menu
is set to enable the DD Function (see page 104).