Panasonic Digital Imaging System For Facsimile And Internet Fax Email Dp 190 Operating Instructions

							51
Internet Fax
Features
QInternet Mail Reception
1. Your machine can receive text email from a PC and print ANSI characters. It will print a “❚” symbol if an 
unrecognized character is received.
2. Received email font and character size are fixed and cannot be changed.
3. Text email will be printed at about 72 lines per page. It is recommended that you use A4/Letter size recording 
paper.
4. If the received text email includes a file attachment in a format other than TIFF-F, such as PDF, JPEG, Word, Excel, 
Power Point, your machine prints an error message instead.
5. If the received email includes attached TIFF-F formatted image files, the text and TIFF-F formatted image file will 
be printed on separate pages.
QSending a Document to a PC via LAN
When transmitting a document to an email address, the following instructions are sent as text message in addition to 
the TIFF-F formatted image file.
An Image data in TIFF-F format has been attached to this email. You can download the TIFF-F Image Viewer from the 
following URL address:
http://panasonic.co.jp/pcc/en/
Note: If the document(s) being sent are in the PDF/JPEG format, the following message is shown instead.
An image data in PDF/JPEG format has been attached to this email.
QInternet Relayed Transmission
To prevent unauthorized stations from accessing your Relay Station for Internet Relayed Transmission, you must set 
up your Network security. Enter a Relay Station Name, which is concealed from the final destinations and a Manager’s 
Email Address for notification of all Internet Relayed Transmissions. 
						

							52
Internet Fax Features
Setting the Internet Parameters
QBasic Parameters
QUser Parameters (Internet Parameters)
ParameterComments
 1Date & TimeCurrent Date and Time.
 2LogoUp to 25 characters & digits.
 3Character IDUp to 16 characters & digits.
 4ID No.Your Fax Telephone Number. (Up to 20 digits)
 5Time ZoneThe Time Zone is required as part of the Email header information when sending 
Internet faxes.
 6*Email AddressThe Email Address assigned to your machine for sending and receiving. (Up to 60 
characters)
 7*SMTP Server NameThe name of the SMTP Mail Server. (Up to 60 characters)
 8*SMTP Server IPIP Address of the SMTP Mail Server. (Available when DNS setting is OFF)
 9*SMTP Auth NameThe SMTP Auth Name. (Up to 40 characters) (Available when Fax Parameter No. 170 
SMTP AUTHENTICATION is Va l id)
10*SMTP Auth PasswordThe SMTP Auth Password. (Up to 10 characters) (Available when Fax Parameter No. 
170 SMTP AUTHENTICATION is Valid)
11 *POP Server NameThe name of the POP Mail Server. (Up to 60 characters)
12*POP Server IPIP Address of the POP Mail Server. (Available when DNS setting is OFF)
13*POP User NameUser Name assigned to your machine. (Up to 40 characters)
14*POP PasswordPassword assigned to your machine. (Up to 10 characters)
15*LDAP Server NameThe name of the LDAP Server. (Up to 60 characters, Ex: ldap.company.com)
(Available for some countries only.)
16*LDAP Server IPIP Address of the LDAP Server. (Available when DNS setting is OFF)
(Available for some countries only.)
Following Six (6) Basic Parameters must be 
pre-programmed into the machine.
* • TCP/IP Address of your machine 
* • TCP/IP Subnet Mask of your machine
* • TCP/IP Address of the Default Gateway
* • TCP/IP Address of the DNS Server
• Email Address of your machine
• Name or IP Address of the Default SMTP 
Mail Server
(*These parameters are in the General 
Settings. See Copier Operating Instructions.)12 
						

							53
Internet Fax
Features
* Contact your Network Administrator for this Information.
ParameterComments
17*LDAP Login NameLogin Name assigned to your machine. (Up to 40 characters, Ex: username)
(Available for some countries only.)
18*LDAP PasswordPassword assigned to your machine. (Up to 10 characters, Ex: password)
(Available for some countries only.)
19*LDAP Search BaseID for starting the search in the directory on the LDAP server. (Up to 60 characters, Ex: 
cn=users,dc=company,dc=com)
(Available for some countries only.)
20Default SubjectThe default information to be added to the Subject Line for all outgoing Emails (up to 
40 characters). 
21Default DomainWhen the outgoing email address is incomplete by SMTP standards, the Frequently 
Sent Domain specified here will be automatically added to the email address. This 
feature is also useful as a shortcut when manually entering email addresses to a 
frequently used Domain. (Up to 50 characters)
22Selectable Domains 
(01) ~ (10)
Enter up to 10 Domain Names that can be selected using the “\/ or /\” key during 
Manual email addressing. (Up to 30 characters)
23Remote PasswordThis is a security password that allows Remote Programming of the Internet 
Parameters and Auto Dialer or the retrieval of the Journal via an Email. (Up to 10 
characters)
24Relay XMT PasswordA password that provides Network security for your Relay Station (used exclusively for 
G3 relay purposes). (Up to 10 characters)
25Manager’s Email AddressDepartment Manager’s Email Address for notification of all Internet relayed 
transmissions for supervision and cost control purposes. (Up to 60 characters)
26Relay Domain 
(01) ~ (10)
Enter up to 10 Domain Names that have been authorized to access your Internet Fax 
for Relayed Transmission Request. (Up to 30 characters)
Relay Domain, a.k.a. Domain Name in your machine.
3SET MODE       (1-4)
ENTER NO. OR 
∨ ∧
5SMTP SERVER NAME
]
Enter SMTP Server Name and 
press  . To advance to 
the next parameter, press 
 to return to Step 4 or 
press to return to 
standby.
SET
CLEAR
STOP
4DATE & TIME
   0
1-01-2003 12:00
Press   or   to scroll the 
display to the desired User (Internet) 
Parameter and press  .
Ex: 
SET
SMTP SERVER NAME 
						

							54
Internet Fax Features
Sending Documents
QManual Email Addressing
NOTE1. If your machine sounds an alarm (pi-pi-pi) when pressing the KEYBOARD Button or any 
Phone Book Entries that contain an email address, one or more of the required 6 Basic 
Internet Parameters may have been omitted in the User (Internet) Parameter(s). 
 
(See page 52)
2. The Unit will accept a combination of Email address and PSTN Dialing numbers.
Enter the email 
address using the 
QWERTY 
Keyboard.12
5a
5b
Full Email address
Using Default Domain
Using the Domain List
Enter the User portion of the email address and 
press   . The machine will complete the 
email address with the Default Domain 
preprogrammed in the User (Internet) 
Parameters. (i.e. will add @panasonic.com to 
the email address)
Ex: abc 
SET
If you want to send to a different Domain, enter 
the first part of an email address (ex: abc@), 
press   or   to display domain names in the 
Selectable Domains List. Choose the desired 
domain and press   from Domain List.
Ex: [email protected]  
SET
5c
Enter the full Email address using the QWERTY 
keyboard (up to 60 characters).
If you make a mistake, press   to erase 
the character then reenter the correct character.
Ex: [email protected]   
CLEAR
or 
						

							55
Internet Fax
Features
NOTE3. If the transmission cannot be completed for any reason, the email may be returned 
undelivered; otherwise no reply will be printed.
4. For the machine to perform the email address completion the Fax Parameter No. 160 (Default 
Domain) must be set to “Va l i d” and the Default Domain must be preprogrammed in the User 
(Internet) Parameters. (See page 
144)
5. The “QUICK MEMORY TRANSMISSION” feature is disabled if multiple stations are set.
6. Direct Transmission is not available for LAN communication.
6
Your machine can temporarily change the File 
Type and File Name by using     
 (XMT File Type and Name). 
You can select TIFF/JPEG or PDF File Type and 
then change the File Name. When sending to:
Internet Fax: select TIFF/JPEG.
PC: select TIFF/JPEG or PDF.
FUNCTION8
6
4Selecting the desired Transmission 
setting. (See page 11)
5a
5b
5c
When an original is scanned on the Platen 
Glass, the message “ANOTHER 
ORIGINAL?“ is shown.
Place another original, then 
press .
Machine starts sending.
START
7
The document(s) is stored into 
memory with a file number. 
Then starts sending the 
document(s).
3
(Gray Scale or Color are available only when 
transmitting/emailing in PDF or JPEG file type 
mode. If you are sending in JPEG file type mode to 
an Internet Fax, the receiving station must support 
JPEG format.) 
						

							56
Internet Fax Features
Sending Documents
QOne-Touch/Abbreviated and Search Email Addressing
NOTE1. If your machine sounds an alarm (pi-pi-pi) when pressing the KEYBOARD Button or any 
Phone Book Entries that contain an email address, one or more of the required 6 Basic 
Internet Parameters may have been omitted in the User (Internet) Parameter(s). 
 
(See page 52)
2. The Unit will accept a combination of email address and PSTN Dialing numbers.
3. Auto Dialer (One-Touch/ABBR.) is only available when stations are registered. (See page 
132)
12
4aQuick Name Search Dialing (see Note 3)
(When Fax Parameter No. 119 is set to 2:Quick Name Search, see page 142.)
Enter a letter of a name you wish to search.
Ex: “S“ or
One-Touch/ABBR. Dialing (see Note 3)
(When Fax Parameter No. 119 is set to 1:One-Touch, see page 142.)4b
When the Telephone number(s) or Email 
address(es) are registered in the  
One-Touch/Abbreviated Dialing.or
 + ABBR No.
               (3-digit)
or
Directory Search Dialing (see Note 3)4c
DIRECTRY SEARCH
ENTER LETTER (s)
SA
[100]SALES 3
[email protected][005]SALES 2
[email protected][001]SALES
[email protected]
When sending via LAN, the Directory 
Search function allows you to enter a 
full email address by searching for 
the station name or email address 
entered in the Auto Dialer and the 
LDAP (Lightweight Directory Access 
Protocol) Server.

sa
[email protected]

sa
[email protected]

sa
[email protected]
Enter a letter(s) of an email 
address you wish to search.
Ex: “sa“ or
Email Address Search Dialing (see Note 3)4d
Enter a letter(s) of a name you 
wish to search.
Ex: “SA“
or
[100]SALES 3
[email protected][005]SALES 2
[email protected][001]SALES
[email protected] 
						

							57
Internet Fax
Features
NOTE4. If the transmission cannot be completed for any reason, the email may be returned 
undelivered; otherwise no reply will be printed.
5. For the machine to perform the email address completion the Fax Parameter No. 160 (Default 
Domain) must be set to “Va l i d” and the Default Domain must be preprogrammed in the User 
(Internet) Parameters. (See page 
144)
6. The “QUICK MEMORY TRANSMISSION” feature is disabled if multiple stations are set.
7.Direct Transmission is not available for LAN communication.
5
Your machine can temporarily change the File Type and 
File Name by using   
  (XMT File 
Type and Name). You can select TIFF/JPEG or PDF File 
Type and then change the File Name. When sending to:
Internet Fax: select TIFF/JPEG.
PC: select TIFF/JPEG or PDF.FUNCTION86
3Selecting the desired Transmission 
setting. (See page 11)
4c
4a
4b
When an original is scanned from the Platen 
Glass, the message “ANOTHER 
ORIGINAL?“ is shown.
Place another original, then 
press .
Machine starts sending.
START
6
4d
The document(s) is stored into 
memory with a file number. Then 
starts sending the document(s).
(Gray Scale or Color are available only 
when transmitting/emailing in PDF or 
JPEG file type mode. If you are sending 
in JPEG file type mode to an Internet 
Fax, the receiving station must support 
JPEG format.) 
						

							58
Internet Fax Features
Sending Documents
QEntering the Email Header
6
Email Address
You can enter the Email Address for CC 
(Carbon Copy) and BCC (Blind Carbon 
Copy). If you would like to enter CC and/or 
BCC, change Fax Parameter No. 168 (CC/
BCC STATION) to Va l i d. (See page 144)
Subject
Your machine will automatically add the 
Default Subject information that was entered 
during the User Parameter setup, to the 
Subject Line of all outgoing emails.
If you would like for the machine to prompt 
you for the Subject before each email 
transmission, change the Fax Parameter No. 
159 (SUBJECT LINE ENTRY) to Valid.
 (See page 144)1
nn STN(S) ARE SET
ADD MORE OR START
2
ENTER CC STATION(S)
THEN PRESS START 00%
Enter the CC station(s) and 
then press  .
SET
Confirm the destinations
5a
5b
10
TO1
[email protected]
TO2
[email protected]
TO3
[email protected]
then press     to return to Step 4.SET
ENTER SUBJECT OR 
PRESS START TO SEND
SUBJECT
FAX from Mr. Jones
Enter the Subject (Up to 
40 characters & digits)
9
or 
						

							59
Internet Fax
Features
3nn STN(S) ARE SET
ADD MORE OR START4
5a
8
Enter Email station(s) and then 
press .
• Quick Name Search
• One-Touch/ABBR Dialing
• Manual Number Dialing
• Directory Search Dialing
(For details, see pages 54 to 56)
SET5b
7a
7b
ENTER BCC STATION(S)
THEN PRESS START
Enter the BCC station(s) and 
then press  .
SET
Confirm the destinations,
9
CC1
[email protected]
CC2
[email protected]
CC3
[email protected]
then press     to return to Step 6.SET 
						

							60
Internet Fax Features
Sending Documents
QReturned Email
When using the Internet communication mode, a failure report will print automatically for each transaction if the email is 
returned undelivered by the mail server. The printout will consist of the undelivered message contents supplied by the 
mail server and a portion of the first page’s image for that particular transaction.
Failure Report Sample (User unknown)
                              5
15-AUG-2003 14:49          iFAX                                                       P.01/01
Received: from localhost (localhost) by ifeifl.rdmg.mgcs.mei.co.jp (8.6.12/3.4W3) with
internal id OAA24381; THU, 15 AUG 2003 14:52:57 +0900
Date: THU, 12 AUG 2003 14:52:57 +0900
From: Mail Delivery Subsystem 
Subject: Returned mail: User unknown
Message-Id: 
To: 
The original message was received at THU, 15 AUG 2003 14:52:54 +0900
from nwpc31.rdmg.mgcs.mei.co.jp [172.21.22.51]
   ----- The following addresses had delivery problems -----
  (unrecoverable error)
   ----- Transcript of session follows -----
.... while talking to nwr39.rdmg.mgcs.mei.co.jp.:
>>> RCPT To: