Panasonic Digital Imaging System For Facsimile And Internet Fax Email Dp 190 Operating Instructions

							41
Facsimile 
Features
 
NOTE3. To print a Program List, see page 164.
4PROGRAM[P1]   NAME
ENTER NAME
Enter the station name (up to 15 characters) 
by using the Character keys, then press 
Ex: SALES
SET
6
PROGRAM[P ]
PRESS PROGRAM KEY5
7[P1] SALES
9-555 1234
You can now set other Program Keys 
by repeating the procedures from 
Step 4, or return to standby mode by  
pressing   .
STOP
Ex: P1 
						

							42
Internet Fax Features
Pre-Installation Information/Features
Before setting up your Panasonic machine on your network, please read this entire section to be familiar with its functions.
Your machine is able to perform the following when connected to a 10Base-T/100Base-TX Ethernet LAN (Local Area 
Network):
• Send paper-based information as an Internet Email.
• Send Internet fax message (Direct Internet Fax XMT).
• Receive and print an Internet Email automatically.
• Forward received G3 fax message(s) or Email automatically to the preprogrammed Email address or regular G3 fax 
machine (see “Fax Forward” on page 
11 4).
• Route received G3 fax message(s) automatically to the sender-specified Email address or G3 fax machine using ITU-T 
SUB-Address (see “Inbound Routing” on page 
11 2).
• Route received G3 fax message(s) automatically to the preprogrammed Email address or G3 fax machine using the 
sender’s fax ID Code (see “Inbound Routing” on page 
11 2).
• Relay an Internet Email to a G3 fax machine via regular fax transmission (see “Relayed Transmission” on page 11 6).
• Scan to Email.
To utilize the above functions, your machine needs to be set up properly on your network. Please contact your network 
administrator for actual network setup.
Copy the Pre-installation Information form found at the end of this section on page 46, record the MAC Address on the 
form and ask your network administrator to complete the remaining information on the form. The MAC Address of your 
machine can be found on the 3rd page of the Fax Parameter List printout.
To print the Fax Parameter List, follow the steps below:
Press      .FAX/EMAIL (FAX lights up)FUNCTION64SET 
						

							43
Internet Fax
Features
Your machine can be set up as either an SMTP Mail Server or a POP3 Client. Depending on the type of setup, different 
functions are available as follows.
Important Note!
The Default setting of Fax Parameter No. 177 (XMT FILE TYPE) for this machine is PDF, as PDF has become the 
industry standard for exchanging documents from computer to computer (Scan-to-Email feature).
However, this PDF format cannot be used for Internet Faxing (i.e. from an Internet Fax machine to an Internet Fax 
machine) as current Internet Fax Specifications do not support PDF file format. Internet Faxing requires TIFF-F file format. 
If your customers requirements are mainly Internet Faxing, please change the Fax Parameter No. 177 (XMT FILE TYPE) 
to TIFF/JPEG. (See page 
145)
If your customer uses both Internet Fax and Scan-to-Email and needs to switch file formats on the fly, please explain to 
them how to use the Select Mode (F8-6) XMT FILE TYPE/NAME for individual transmissions. After the transmission is 
completed, the machine returns to its Default setting. (See pages 
54 to 57)
NOTE1. To function as an SMTP Mail Server, your machines email address must include its unique Host 
Name within your company domain. This unique Host Name must be registered within your 
network’s DNS (Domain Name System) Server. 
 
Example: [email protected]
2. Automatically refers to immediate SMTP transfer or immediate POP3 retrieval. Manually 
refers to manual retrieval of mail when configured as POP3 client.
3. If you are using DHCP to acquire the network parameters, contact your Network Administrator 
to reserve the obtained IP Address printed on the Fax Parameter List.
4. Your machine will receive, print, forward or relay emails in text message format and TIFF-F 
image file attachment only.
FunctionSMTP Server SetupPOP3 Client Setup
Sending paper-based information as an Internet EmailYe sYe s
Sending and Receiving the Internet Fax message with Direct 
SMTP protocol.Ye sNo
Receive and print an Internet Email automaticallyYe sYe s
Receive and print an Internet Email manuallyNoYe s
Forward received G3 fax message(s) or Email automaticallyYe sYe s
Route received G3 fax message(s) automaticallyYe sYe s
Relay an Internet Email to G3 fax machineYe sNo 
						

							44
Internet Fax Features
Setup (SMTP Mail Server/POP3 Client)
To install your machine as an SMTP Mail Server, the following network parameters need to be programmed on your 
network and on your machine.
• TCP/IP Address of your machine
• TCP/IP Subnet Mask of your machine
• TCP/IP Address of the Default Gateway
• Host Name/Domain Name:
• TCP/IP Address of the DNS Server (if not available, see Note 2)
• Email Address of your machine (see Note 1)
• Name or IP Address of the Default SMTP Mail server
• SMTP Authentication Name (when the authentication with the SMTP Server is required)
• SMTP Authentication Password (when the authentication with the SMTP Server is required)
Email (from your machine to a PC) and Direct Internet Fax XMT Transmission 
Email (from a PC to your machine) and Direct Internet Fax XMT Reception
NOTE1. To function as an SMTP Mail Server, your machines email address must include its unique 
Host Name within your company domain. This unique Host Name must be registered within 
your network’s DNS (Domain Name System) Server. 
 
Example: [email protected]
2. By default the machine requires the IP Address of the DNS Server and prompts you to enter 
the SMTP Server Name. If the DNS Server is not available, change the General Settings; Key 
Operator Mode; Parameter No. 23 (DNS Server Address) of General Settings to Invalid 
(
     , Input a 3-digit Key Operators Password, 
  ). Then the machine will prompt you to enter the IP 
Address of the SMTP Server.
SMTP01.panasonic.com
POP02.panasonic.comSMTP
POP3
Direct Internet Fax XMT
         Gateway (Router) [email protected]
[email protected]@panasonic.com(SMTP Mail Server)
(POP Server)
SMTP01.panasonic.com
SMTP
[email protected]
Direct Internet Fax XMT
         Gateway (Router)(SMTP Mail Server)
[email protected]
[email protected]
COPYFUNCTION1SET9
SET23  DNS  SERVER  ADDR. 
						

							45
Internet Fax
Features
To install your machine as a POP3 Client, the following network parameters need to be programmed on your network.
• TCP/IP Address of your machine
• TCP/IP Subnet Mask of your machine
• TCP/IP Address of the Default Gateway
• TCP/IP Address of the DNS Server (if not available, see Note 2)
• Email Address of your machine (see Note 3)
• Name or IP Address of the Default SMTP Mail Server
• POP Server Name or IP Address
• POP User Account Name
• POP Password
Email Transmission (from your machine to a PC)
Email Reception (from a PC to your machine)
NOTE3. The email address format can be the same as your regular email address. If your email 
address is [email protected], your machines email address can be 
[email protected].
SMTP01.panasonic.com
POP02.panasonic.comSMTP
POP3
SMTP01.panasonic.com
POP02.panasonic.comSMTP
POP3
         Gateway (Router) [email protected]
[email protected](SMTP Mail Server)
(POP Server)
         Gateway (Router) [email protected]
[email protected](SMTP Mail Server)
(POP Server) 
						

							46
Internet Fax Features
Setup (SMTP Mail Server/POP3 Client)
For the total system to work properly via LAN, certain information and additional parameters must be set. Please contact 
your network administrator for the required information and connection to the LAN.
Important: Make a copy of this page and ask the Network Administrator to complete the required information. 
NOTE1. Items in Bold, depict information obtained from your Network Administrator.
2. By default the machine requires the IP Address of the DNS Server and prompts you to enter 
the SMTP Server Name. If the DNS Server is not available, change the General Settings; Key 
Operator Mode; Parameter No. 23 (DNS Server Address) of General Settings to Invalid 
(
     , Input a 3-digit Key Operators Password, 
  ). Then the machine will prompt you to enter the IP 
Address of the SMTP Server.
3. If required, the MAC Address of your machine can be obtained from the 3rd page of the Fax 
Parameter List printout (Press 
    
 ).
User InformationCompany NameAddressDept.CityTel. No.Fax No.
Internet Parameters (See page 52)(1) *IP Address:(2) *Subnet Mask:(3) *Default Gateway IP Address:(4) *Primary DNS IP Address:(5) *Secondary DNS IP Address:(6) Email Address:(7) *SMTP Server Name:or*SMTP Server IP Address:(8) SMTP Auth Name:(9) SMTP Auth Password:(10) *POP Server Name:or*POP Server IP Address:(11) POP User Name:(12) POP Password:(13) *LDAP Server Name:or*LDAP Server IP Address:(14) LDAP Login Name:(15) LDAP Password:(16) *LDAP Search Base:(17) Host Name/Domain Name:(18) Default Subject:(19) Default Domain:(20) Selectable Domains:1.6.2.7.3.8.4.9.5.10.(21) Remote Password:(22) Relay XMT Password:(23) Manager’s Email Address:(24) Relay Domains (Domains Authorized for Relay Transmission):1.6.2.7.3.8.4.9.5.10.
COPYFUNCTION1SET9
SET23  DNS  SERVER  ADDR.
FAX/EMAIL (FAX lights up)FUNCTION64
SET 
						

							47
Internet Fax
Features
Explanation of Contents
(*These parameters are in the General Settings. See Copier Operating Instructions)
MAC Address:MAC Address from the 3rd page of the Fax Parameter List printout (press 
     ).
*(1)IP AddressThe Internet Protocol (IP) address assigned to your machine.
*(2)Subnet Mask:The Subnet Mask number.
*(3)Default Gateway IP Address:The Default Gateways IP Address.
*(4)Primary DNS Server IP Address:The IP address of the Primary DNS Server.
*(5)Secondary DNS Server IP 
Address:The second IP address of the Primary DNS Server.
(6)Email Address:The Email address assigned to your machine. (Up to 60 characters)
(7)SMTP Server Name or SMTP 
Server IP Address:The SMTP Server Name (up to 60 characters). The SMTP Server IP Address.
(8)SMTP Auth Name:The SMTP Authorized Name.
(9)SMTP Auth Password:The SMTP Authorized Password.
(10)POP Server Name or POP 
Server IP Address:The POP Server Name (up to 60 characters). The POP Server IP Address.
(11)POP User Name:POP User Name. (Up to 40 characters)
(12)POP Password:POP Password. (Up to 10 characters)
(13)LDAP Server Name or LDAP 
Server IP Address:The LDAP Server Name (up to 60 characters, Ex: ldap.company.com). The 
LDAP Server IP Address.
(Available for some countries only.)
(14)LDAP Login Name:LDAP Login Name. (Up to 40 characters, Ex: username)
(Available for some countries only.)
(15)LDAP Password:LDAP Password. (Up to 10 characters, Ex: password)
(Available for some countries only.)
(16)LDAP Search Base:LDAP Search Base. (Up to 60 characters, Ex: cn=users,dc=company,dc=com)
(Available for some countries only.)
*(17)Host Name/Domain Name:The name assigned to your machine. (Up to 60 characters)
(18)Default Subject:The information to be added to the Subject Line for all outgoing emails. (Up to 
40 characters)
(19)Default Domain:Specify the Domain Name (up to 50 characters) to be added to frequently used 
or incomplete outgoing email addresses (i.e. @yourcompany.com).
(20)Selectable Domains:Enter up to 10 Domain Names that can be selected during manual email 
addressing. (Up to 30 characters)
(21)Remote Password:Enter a security password (up to 10 characters) to allow Remote Programming 
of the Internet Parameters and Auto Dialer or the retrieval of the Journal via 
email.
(22)Relay XMT Password:Enter a password to provide network security to your Relay Station (for G3 
relay purposes). (Up to 10 characters)
(23)Manager’s Email Address:Enter your Department Manager’s email address for notification of all Internet 
relayed transmissions for supervision and cost control purposes. (Up to 60 
characters)
(24)Relay Domain (01 to 10):Enter up to 10 Domain Names that are authorized to access your Internet Fax 
for Relayed Transmission Request. (Up to 30 characters)
Relay Domain, a.k.a. Domain Name in your machine.
FAX/EMAIL (FAX lights up)FUNCTION64SET 
						

							48
Internet Fax Features
Internet Communication
QTransmission/Reception
Your machine allows you to transmit documents over the Internet to another Internet Fax or a PC. The document is first 
scanned and converted into a TIFF-F or PDF* file, and then transmitted to the remote location as an attachment file to 
an email using MIME encoding.
The email system at the receiving end must support MIME. Otherwise, the attachment file will be detached and lost.
When you send an email message to someone, your machine uses Simple Mail Transfer Protocol (SMTP) to transfer 
your outgoing mail to your SMTP Mail Server, which in turn uses SMTP to send your mail to the Internet.
Note: PDF file is only available if sending the document(s) to a PC.
QInternet Fax Delivery Notice (MDN)
If the sender (Internet Fax) desires a processing confirmation, it must request a Message Disposition Notification when 
sending the message itself to a device supporting this notification function.
Several email applications such as Eudora and Outlook® Express support and are able to respond to the delivery 
confirmation notification sent from the Internet Fax. As well as send a request for notification to the Internet Fax by 
email applications that support MDN (Message Disposition Notification) function.
For additional details on MDN, consult a suitable reference such as the Help file and the Operating Instructions of each 
respective email application.
Internet Fax Transmission
Message Delivery Notification (MDN)
response Capability Notification
Internet Fax
PC
Eudora, Outlook Express, etc.
Legend :
: MDN Request from the Originator
: MDN Response with Capability Notification from the Recepient
: MDN Response from the RecipientMDN request
MDN requestMDN response
Capability Notification
MDN responseInternet Fax
PC
Eudora, Outlook Express, etc.
Email Transmission 
						

							49
Internet Fax
Features
QDirect SMTP
Simple Mail Transfer Protocol (SMTP) is used to transfer mail reliably and efficiently. An important feature of SMTP is 
its capability to transport mail across networks, usually referred to as SMTP mail relay by employing SMTP Server.
Direct SMTP allows you to transmit documents to another Internet Fax directly without using an SMTP Server. For this 
feature to work reliably, the IP Address should remain unchanged (ask your Network Administrator to reserve the IP 
Address). The Domain Name of the machines and other record information must be properly registered in the DNS 
Server. 
Furthermore, in common cases only email and web service from the Internet are permitted into the corporate intranet, 
and corporate network administrators are extremely unwilling to open the firewall for other, incoming services, since 
each opened path represents additional, potential security threats.
This makes Direct SMTP attractive because it can operate throughout the organizations Intranet.
QInternet Mail Reception
Your machine allows you to receive and print a PC transmitted email automatically or manually, depending on its setup 
configuration. However, if the received email includes a file attachment in a format other than TIFF-F, such as PDF, 
JPEG, Word, Excel, Power Point, your machine prints an error message instead.
LANLAN
InternetInternet
Internet Fax Internet Fax
SMTP Server
Typical SMTP 
routingDirect SMTP
InternetInternet
LANLANLANLANInternet Fax Internet Fax
PCPCInternet Fax
Transmission
Internet Mail
Reception
Email Transmission 
						

							50
Internet Fax Features
Important Information
QGeneral Description
Your machine uses the same communication protocols as email: the Simple Mail Transfer Protocol (SMTP). The 
differences from a standard G3 fax communication using the Public Telephone Network (PSTN) are as follows.
QDifferences Between Internet Fax and Regular Fax
A regular Fax machine goes off-hook, dials, and the phone network completes a circuit over phone lines to the 
receiving fax. You pay for the circuit. The two faxes negotiate a connection, synchronize and exchange image data.
The Internet Fax works like an email, the image data is broken down into packets and transmitted through your Local 
Area Network (LAN) to the Internet or Intranet instead of using a telephone company’s network, thus saving you long 
distance costs.
QTransmitted Document Confirmation
1. Your machine does not directly connect to the final destination (see Note below), but rather connects to a Mail 
Server via LAN. Therefore, if a document cannot be correctly transmitted due to an error, the erroneous mail may 
be returned from the Mail Server to your machine.
2. The erroneous mail may take a long time to return (20 to 30 minutes) depending on the destination location, traffic 
on the network or LAN system configuration.
3. Depending on the Mail Server, it is also possible that erroneous mail is not returned at all. Therefore, when 
transmitting important or time sensitive documents, it is recommended that you follow up with a telephone call to 
confirm reception.
4. Documents cannot be transmitted correctly if the destination Mail Server does not conform to the MIME protocol. 
Erroneous mail may not be returned depending on the Mail Server.
Note:
1) Fax Parameter No. 172 (Direct Internet Fax XMT), if set to “Va l i d”, allows you to configure Phone Book so that 
you can directly send to the destination without medium of SMTP.
2) Your machine supports the Delivery Notice feature (see page 48).
QYour Machine Cannot Make a Phone Call via LAN
Your machine can only make a phone call using a regular telephone line (PSTN).
QDual Port Communication
Your machines dual port capability, allows simultaneous G3 Fax Communication over regular telephone line (PSTN) 
and LAN Communication.
QTransmission Resolution
In view of PC transmission, the factory default setting for the resolution is set to FINE mode. If required, this setting can 
be changed to Normal.