Panasonic Digital Imaging System For Facsimile And Internet Fax Email Dp 190 Operating Instructions

							DP-190
Getting To Know 
Your Machine
Facsimile 
Features Internet Fax
Features Advanced 
Facsimile Features Setting 
Your Machine Problem SolvingOperating Instructions
Digital Imaging System
Model No.
English
Before operating this equipment, please read these instructions completely 
and keep these operating instructions for future reference.
(For Facsimile and Internet Fax/Email)
Printing Journals 
and ListsAdvanced Internet 
Fax Features
Appendix 
						

							2
Getting To Know Your Machine
Useful Office Functions/Operating Instructions
QThe following operating instruction manuals are provided for this machine, please use the correct manual when an 
operator intervention is necessary.
Copy
• Copy up to Legal size originals.
• Capable of copying text/photos/
halftone originals.
Fax/Email
• Plain Paper High-speed Super G3 
compatible Fax with JBIG 
compression.
•Quick-Scan
• Quick Memory Transmission
• Email Function capability.
Scan/File
• Monochrome/Color scanner 
capability.
• Scanning resolution up to: 
Monochrome : 600 dpi 
Color : 300 dpi
Print
• Digital printer controller standard, 
printer resolution 300 or 600 dpi.
Application Software
• Document Manager
• Document Viewer• Network Scanner
• Utilities (Network Status Monitor, Address Book Editor, Network  Configuration Editor)
• Panafax Desktop
Use the information provided in this manual whenever a Copy & Network Scan function requires intervention. 
For example: How to make copies, add paper, replace the toner cartridge, etc.
Use the information provided in the DP-190 Facsimile & Internet  Fax Operating Instructions manual whenever a Fax/Internet Fax function requires intervention. 
For example: How to send/receive a Fax/Email, or when a trouble message appears, etc.

Use the information provided on the enclosed CD for an explanation of how to use as a Network Printer, 
Network Scanner, Edit Directory Dialing Feature, Device Settings, Network Status Monitor, and/or Document Management System.
Multi-Tasking Job Table
Facsimile
 (Receiving)
Memory
ReceivingPrinting Received
Memory DataStoring
DocumentMemory
TransmissionReceivingDataPrinting
Received DataStoring
DocumentTransmission
Facsimile
 (Sending) GDI/PCL/PS 
Printing Network Scanning
 (Monochrome/Color)
Internet Fax Current
Job
2nd JobCopy
Copy
Copy
Network Scanning  (Monochrome/Color), Internet Fax
Storing Document
GDI/PCL/PS Printing 
Receiving Data
Printing Receive Document
Facsimile (Sending)
Storing Document
Memory Transmission
Facsimile (Receiving)
Memory Receiving
Printing Received  
Memory Data 
: Accepts and executes the 2nd Job. 
: Accepts and executes the 2nd Job (Copy) only if the Current Job is interrupted.
: Accepts the 2nd Job and executes the 2nd Job after the Current Job is completed.
: Not applicable.
: HDD (DA-HD19) and additional 16MB (minimum) Image memory are required.NOTE 
						

							3
Getting To Know 
Yo u r  M a c h i n e
Operating Instructions Outline
O Quick Operation Chart
(See pages 2-19)
O Instructions for Sending/Receiving Documents and Creative 
Features
(See pages 20-41)
O General Descriptions for Internet Fax, Sending/Receiving 
Documents via LAN and Creative Features 
(See pages 42-69)
O Advanced Facsimile Features
(See pages 70-105)
O Advanced Internet Facsimile Features 
(See pages 106-127)
O Setting/Adjusting or Customizing Your Machine
• Adjusting the Volume, etc.
• User Parameters
• One-Touch/Abbreviated Dialing Numbers
• Fax Parameters (See pages 128-157)
O Printing Journals, Fax Parameter, Program  
and Phone Book (One-Touch/ABBR.) List
(See pages 158-167)
O Troubleshooting
• Information Codes, etc.
(See pages 168-177)
O Specifications, Glossary, Index, etc.,
(See pages 178-194)
Getting To  Know
Your Machine
Facsimile Features
Internet Fax
Features
Advanced Facsimile 
Features
Advanced Internet  
Fax Features
Setting Your 
Machine
Problem Solving
Appendix
Printing Journals
and Lists 
						

							4
Getting To Know Your Machine
Symbols/Icons
The following Symbols/Icons are used throughout this operating instructions manual. 
 
Getting to know your machine 
Before starting
 
Facsimile Features
 
Internet Fax Features
 
When setting the machine 
modes
 
When printing the Journals  
and Lists 
 
Problem solving 
 
Appendix
(Specifications, Glossary,
 Index, etc.) 
Place original(s) on the ADF
 
Place original on the Platen 
(Sheet)
Press any Hard Key on the Control 
Panel
Press Hard Key
Input numbers
• Telephone Number
• Email Address, etc.
Input text with a Keyboard
Go to next step
Go to next step (below)
Ensure that the FAX indicator lamp of 
the FAX/EMAIL button is ON. If not, 
press the FAX/EMAIL mode button 
until FAX lights up.
Ensure that the EMAIL indicator lamp 
of the FAX/EMAIL button is ON. If not, 
press the FAX/EMAIL mode button 
until EMAIL lights up.
5 
						

							5
Getting To Know 
Yo u r  M a c h i n e
Getting To Know Your Machine
Table of Contents
Useful Office Functions/Operating Instructions .............................. 2
Operating Instructions Outline .......................................................... 3
Symbols/Icons..................................................................................... 4
Basic Operation Chart ........................................................................ 10
QBasic Operation  ............................................................................ 10
QTo Stop the Transmission .............................................................. 12
Mode Setting ....................................................................................... 14
QChanging the Modes ...................................................................... 14
Connecting the Cable ......................................................................... 16
Safety Information .............................................................................. 17
Control Panel....................................................................................... 18
Sending Documents ........................................................................... 20
QMemory Transmissions .................................................................. 20
QDirect Transmission Reservation  
(Priority Transmission Reservation) ............................................... 22
QOn-Hook Dialing ............................................................................. 24
QOff-Hook Dialing (Voice Mode Transmission) ................................ 24
QTo Stop the Transmission .............................................................. 24
QTo Cancel the Direct Transmission Reservation ............................ 24
Receiving Documents ........................................................................ 26
QAutomatic Reception ...................................................................... 26
QManual Reception .......................................................................... 26
QPrint Reduction Setting .................................................................. 26
QSubstitute Memory Reception ........................................................ 26
QDuplex (2-Sided) Receiving ........................................................... 27
Timer Controlled Communications ................................................... 28
QGeneral Description ....................................................................... 28
QDeferred Transmission................................................................... 28
QDeferred Polling ............................................................................. 28
Batch Transmission............................................................................ 30
QGeneral Description ....................................................................... 30
QReal-Time Batch Transmission ...................................................... 30
Polling .................................................................................................. 32
QGeneral Description ....................................................................... 32
QPreparing to be Polled ................................................................... 32
QPoll Documents from Another Station ............................................ 34
Program Keys...................................................................................... 36
QGeneral Description ....................................................................... 36
QSetting for Group Dialing................................................................ 36
QSetting for Deferred Transmission ................................................. 38
QSetting for One-Touch Key ............................................................ 40
QChanging the Program Key Setting ............................................... 40
Getting To Know Your Machine
Facsimile Features 
						

							6
Getting To Know Your Machine
Table of Contents
Pre-Installation Information/Features .............................................. 42
Setup (SMTP Mail Server/POP3 Client) ............................................ 44
Internet Communication .................................................................... 48
QTransmission/Reception ................................................................ 48
QInternet Fax Delivery Notice (MDN) ............................................... 48
QDirect SMTP .................................................................................. 49
QInternet Mail Reception .................................................................. 49
Important Information ........................................................................ 50
QGeneral Description ....................................................................... 50
QDifferences Between Internet Fax and Regular Fax ...................... 50
QTransmitted Document Confirmation ............................................. 50
QYour Machine Cannot Make a Phone Call via LAN ....................... 50
QDual Port Communication .............................................................. 50
QTransmission Resolution ............................................................... 50
QInternet Mail Reception .................................................................. 51
QSending a Document to a PC via LAN........................................... 51
QInternet Relayed Transmission ...................................................... 51
Setting the Internet Parameters ........................................................ 52
QBasic Parameters .......................................................................... 52
QUser Parameters (Internet Parameters) ........................................ 52
Sending Documents .......................................................................... 54
QManual Email Addressing .............................................................. 54
QOne-Touch/Abbreviated and Search Email Addressing ................ 56
QEntering the Email Header............................................................. 58
QReturned Email .............................................................................. 60
Receiving Documents........................................................................ 62
QGeneral Description ....................................................................... 62
QInternet Fax Received on a PC...................................................... 62
QReceiving Email from a POP Server.............................................. 64
QSetting the POP Parameters ......................................................... 64
QUnattended Email Reception from the POP Server....................... 66
QManual Email Retrieval from the POP Server ............................... 66
Program Keys ..................................................................................... 68
QSetting the POP Access Key ......................................................... 68
QUsing POP Access Key ................................................................. 68
Confidential Mailbox .......................................................................... 70
QSending a Confidential Document ................................................. 70
QPolling a Confidential Document.................................................... 72
QReceiving a Confidential Document to Your Machines Mailbox.... 72
QStoring a Confidential Document ................................................... 74
QPrinting a Confidential Document  ................................................. 74
QDeleting a Confidential Document................................................. 76
Internet Fax Features
Advanced Facsimile Features 
						

							7
Getting To Know 
Your Machine
Sub-Addressing .................................................................................. 78
QSending a Fax with Sub-Address................................................... 78
QSetting the Sub-Address into an Phone Book................................ 78
Fax Cover Sheet .................................................................................. 80
QUsing the Fax Cover Sheet ............................................................ 80
Password Communications ............................................................... 82
QSetting Password Transmission ..................................................... 82
QSetting Password Reception .......................................................... 82
QUsing Password Transmission ....................................................... 84
QUsing Password Reception ............................................................ 84
Receive To Memory ............................................................................ 86
QSetting RCV To Memory Password ............................................... 86
QSetting the RCV To Memory .......................................................... 86
QPrinting Documents ........................................................................ 86
PIN Code Access ................................................................................ 88
QSelecting the Access Method (Prefix or Suffix) .............................. 88
QDialing with a PIN Code ................................................................. 88
Selective Reception ............................................................................ 90
QGeneral Description ....................................................................... 90
QSetting the Selective Reception ..................................................... 90
Department Code ................................................................................ 92
QGeneral Description ....................................................................... 92
QSetting the Department Code ........................................................ 92
QChanging or Erasing the Department Code ................................... 94
QSending Document with Department Code .................................... 94
QPrinting a Department Code Journal .............................................. 96
Edit File Mode...................................................................................... 98
QGeneral Description ....................................................................... 98
QPrinting or Viewing a List ............................................................... 98
QChanging the Start Time or the Station of a File ............................ 100
QDeleting a File ................................................................................ 100
QPrinting Out a File .......................................................................... 102
QAdding Documents into a File ........................................................ 102
QRetry an Incomplete File................................................................ 104
Internet Communication Features..................................................... 106
QInbound Routing............................................................................. 106
QDynamic Host Configuration Protocol (DHCP)............................... 107
QSMTP Authentication ..................................................................... 107
QLightweight Directory Access Protocol (LDAP) .............................. 107
QRelayed Transmission ................................................................... 108
Sender Selection ................................................................................. 110
QSetting the Sender Selection ......................................................... 110
QSending Documents with Sender Selection ................................... 110
Advanced Facsimile Features
Advanced Internet Fax Features 
						

							8
Getting To Know Your Machine
Table of Contents
Inbound Routing ................................................................................ 112
QSetting the Routing Parameters..................................................... 112
QOne-Touch/ABBR Dialing for Inbound Routing ............................. 112
Fax Forward ........................................................................................ 114
QSetting Fax Forward ...................................................................... 114
Relayed Transmission ....................................................................... 116
QGeneral Description ....................................................................... 116
QRelay Network ............................................................................... 117
QSetting Up Your Machine as an Internet Relay Station ................. 119
QProgramming the End Receiving Station into your Auto Dialer ..... 120
QSending via an Internet Relay........................................................ 122
QSending Document(s) from a PC to a G3 Fax Machine ................ 124
QPrintouts and Reports .................................................................... 126
Adjusting the Volume and Dialing Method (Tone or Pulse) ........... 128
QSetting the Dialing Method (Tone or Pulse) ................................... 128
QSetting the Monitor Volume ........................................................... 128
QSetting the Ringer Volume ............................................................. 128
User Parameters................................................................................. 130
QGeneral Description ....................................................................... 130
QSetting the User Parameters ......................................................... 130
One-Touch/Abbreviated Dialing Numbers ....................................... 132
QEntering One-Touch/Abbreviated Dialing Numbers....................... 132
QEntering One-Touch/Abbreviated Email Address .......................... 132
QPrinting Out Directory Sheet .......................................................... 134
QChanging or Erasing the Settings of the One-Touch/Abbreviated  
Dialing Numbers ............................................................................ 136
Fax Parameters .................................................................................. 138
QGeneral Description ....................................................................... 138
QSetting the Fax Parameters ........................................................... 138
Access Code....................................................................................... 146
QGeneral Description ....................................................................... 146
QSetting the Access Code ............................................................... 146
QOperating FAX/EMAIL with the Access ......................................... 146
Programming or Retrieving Parameters via Email......................... 148
QGeneral Description ....................................................................... 148
QUsing Email to Program or Retrieve Parameters........................... 148
QUsing a PC to Input the Internet Parameters Remotely................. 149
QTo Retri.eve Each Parameters ...................................................... 150
QTo Edit the Retrieved or Backup Internet Parameters/Auto  
Dialer File....................................................................................... 151
To Edit the Retrieved or Backup Internet Parameters File............. 152
To Edit the Retrieved or Backup Phone Book  Data File................ 154
QDeleting the Entire Auto Dialer ...................................................... 156
Advanced Internet Fax Features
Setting Your Machine 
						

							9
Getting To Know 
Your Machine
Transaction Journal............................................................................ 158
Communication Journal (COMM. JOURNAL)................................... 160
One-Touch/Abbreviated and Directory Search List......................... 162
Program List ........................................................................................ 164
Fax Parameter List .............................................................................. 166
Troubleshooting.................................................................................. 168
Information Code ................................................................................ 170
Email ABBR Programming Errors ..................................................... 174
QError Message Sent to the Sender ................................................ 174
QInternet Fax Return Receipt Error Messages ................................ 175
Verification Stamp and Flash Memory Card..................................... 176
QVerification Stamp .......................................................................... 176
QInstalling the Flash Memory Card .................................................. 176
Specifications...................................................................................... 178
FCC Notice for Users in USA ............................................................. 180
Notice to Users in Canada ................................................................. 182
Glossary............................................................................................... 184
ITU-T Image No. 1................................................................................ 191
Index.....................................................................................................192
Printing Journals and Lists
Problem Solving
Appendix 
						

							10
Getting To Know Your Machine
Basic Operation Chart
QBasic Operation 
• Place originals face down on the 
platen or face up on the ADF.
• For originals smaller than Invoice 
size, position the original within 
the Invoice area and select 
Invoice.
• Select original size when placing 
the document on the Platen.1
DIRECTRY SEARCH
ENTER LETTER (s)
SA
]
[100]SALES 3
5551234[005]SALES 2
5551234[001]SALES
5551234
One-Touch/ABBR. Dialing (see Note 3)
(When Fax Parameter No. 119 is set to 1:One-Touch, see page 142.)4b
4aQuick Name Search Dialing (see Note 3)
(When Fax Parameter No. 119 is set to 2:Quick Name Search, see page 142.)
Enter a letter of a name you wish to 
search.
Ex: “S“
or
Manual Number Dialing (Up to 50 stations)
Directory Search Dialing (see Note 3)
4d
When the Telephone number(s) or Email 
address(es) are registered in the  
One-Touch/Abbreviated Dialing.or
or
4c
+
orFor FAX
Telephone 
number
or
For EMAIL
Change to Email 
address input mode
Email
Enter a letter(s) of a name 
you wish to search.
Ex: “SA“
[100]SALES 3
5551234[005]SALES 2
5551234[001]SALES
5551234
address(es) + 
ADF Tray
From
ADF
Original Guides
Adjust to the original’s width.
or PlatenOriginal Guides
 +  ABBR No. 
(3-digit) 
(See Note 4)