Panasonic Digital Color Imaging Systems For Facsimile And Internet Fax Dp C266 Operating Instructions

							171
 Chapter 6    Handling Communication Reservation Files
8Edit the destination.
zTo delete a destination(s), select “Delete”, 
and then go to step 10.
zTo add destination(s), select “Add”, and 
then go to step 9. 
9Select the destination, and then select 
“OK”.
10When the change completes, select 
“OK”.
zPress the Reset key to return the machine 
to the initial screen of the currently active 
mode. 
						

							172
 Chapter 6    Handling Communication Reservation Files
Deleting a Communication Reservation File
To delete a file in memory, follow the steps below.
zYour machine cannot delete the file while it is being sent.
1Press the Fax key.
2Select “More Menus”.
3Select “Edit File Mode”.
4Select “Delete File”.
5Select  or  to display a 
communication reservation file to be 
deleted.
6Select a communication reservation 
file, and then select “
OK”.
zSelect “All Files” to select all 
communication reservation files.
zTo cancel the deletion, select “Cancel”.
7Select “Ye s”.
zTo cancel the deletion, select “No”.
zPress the Reset key to return the machine 
to the initial screen of the currently active 
mode. 
						

							173
 Chapter 6    Handling Communication Reservation Files
Printing a Communication Reservation File
Communication reservation files stored in memory can be printed.
zYour machine cannot print the document while it is being sent.
1Press the Fax key.
2Select “More Menus”.
3Select “Edit File Mode”.
4Select “Print File”.
5Select  or  to display the 
communication reservation file you 
want to print.
6Select a communication reservation 
file to be printed, and then select “OK”.
zTo cancel the print, select “Cancel”.
zSelected communication reservation file is 
printed.
zPress the Reset key to return the machine 
to the initial screen of the currently active 
mode. 
						

							174
 Chapter 6    Handling Communication Reservation Files
Adding Documents to a Communication Reservation File
Documents can be added to a communication reservation file stored in memory. 
zYour machine cannot add the document into the file while it is being sent, waiting to redial, or trying to send the 
incomplete file.
1Place the additional document.
zRefer to Placing Originals (see page 14).
2Press the Fax key.
3Select “More Menus”.
4Select “Edit File Mode”.
5Select “Add Document”.
6Select  or  to display the 
communication reservation file to 
which you want to add documents
.
7Select a communication reservation 
file to which pages are added, and 
then select “OK”.
zTo cancel the page addition, select 
“Cancel”.
8Your machine stores the documents. 
						

							175
 Chapter 6    Handling Communication Reservation Files
Resending an Incomplete Document
With the Function Parameter “31 Incomplete File Save” (Fax/Email Settings > Fax Parameters) set to 
“Valid”, documents that could not be transmitted due to a communication error (such as the remote 
station busy or not responding) can be stored in memory as incomplete files.
This section explains how to resend incomplete files stored in memory.
zThe standard setting of “31 Incomplete File Save” is set to “Invalid”. For instructions on how to modify the 
standard setting, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of 
provided CD-ROM.
zIf the Function Parameter “31 Incomplete File Save” (Fax/Email Settings > Fax Parameters) is set to “Valid”, 
all incomplete files remain in the memory each time a communication error occurs. To avoid memory overflow, 
retry to send the incomplete file from time to time.
1Press the Fax key.
2Select “More Menus”.
3Select “Edit File Mode”.
4Select “Retry Incomp. File”.
5Select  or  to find the incomplete 
file that you want to resend.
zTo send all incomplete files, select “Select 
All”.
6Select the incomplete file that you 
want to resend, and then select “OK”.
The communication error file is resent.
zTo cancel resending, select “Cancel”. 
						

							176
 Chapter 7    Program Destinations/Program Keys
Chapter 7
Program Destinations/Program Keys
Address Book
What is Address Book?
With the fax numbers or Email addresses of remote stations programmed in the Address Book, the 
stations can be selected with a single operation on their button appearing on the Touch Panel Display.
zFor instructions on how to set fax numbers or Email addresses using the Address Book, refer to Entering a 
Destination (see page 20) and Entering an Email Address (see page 116).
Items Allowed for Entry in the Address Book
No.ItemExplanation
1 Fax number Set a fax number in the Address Book. Up to 36 characters
2 Email address  Set an Email address in the Address Book. Up to 60 characters
3 Station name Remote station name. Up to 15 characters
4 Key Name Set a Key Name to display on the Touch Panel Display for selecting 
destination. Up to 15 characters
5 Favorites Select to show a programmed destination in “Favorites”. 
6 Relay Station Set the Email address of a relay station. Displays if the 
feature has been 
programmed in 
Function 
Parameters (Fax/
Email Settings). 7 Sub-address Program sub-address for Inbound Routing.
8 TSI Program ID number for Inbound Routing.
Name tab
Remote 
Station buttonFavorites 
						

							177
 Chapter 7    Program Destinations/Program Keys
Adding a Fax Number into the Address Book
To add a fax number to the Address Book, follow the steps below.
zUp to 1000 addresses can be registered.
zFor instructions on how to edit the station in the Address Book, refer to Editing Address Book (see page 183).
zFor instructions on how to delete the station from the Address Book, refer to Deleting a Destination from 
Address Book (see page 184).
1Press the Function key.
2Select “Fax/Email Settings”.
3Select “00 Address Book”.
4Select “01 Add Telephone Number”.
5Enter a fax number, and then select 
“OK”.
zEnter a fax number up to 36 digits including 
pauses and spaces.
zIf you need a special access number to 
access an outside line, enter the number 
first, and then select “Pause” to enter a 
pause (represented by a “-”) before entering 
the full number. 
Ex: 9 Pause 5551234 -> 9-5551234
zIf you want to change from the Pulse dialing 
to Tone dialing, select “ ” (represented by a 
“/”). The “/” symbol is displayed after “-” 
when the dialing mode is set to Tone. 
Ex: 9 Pause 5551234 -> 9-/5551234
zSelect “Clear” to delete the fax number one 
digit at a time.
zFor more information on how to enter fax 
numbers, refer to Manual Dialing (see page 
20).
Continued on the next page... 
						

							178
 Chapter 7    Program Destinations/Program Keys
6Enter a station name, and then select 
“OK”.
zEnter a station name up to 15 characters.
zIf you make a mistake, press the Clear key 
or select “Back Space” to delete.
zFor instructions on using the onscreen 
Keyboard, refer to Using the Keyboard in 
the Operating Instructions (For Function 
Parameters) of provided CD-ROM.
7Enter a Key Name, and then select 
“OK”.
zEnter a Key Name up to 15 characters.
zKey Names are used to select destinations 
on the Touch Panel Display.
zFor instructions on using the onscreen 
Keyboard, refer to Using the Keyboard in 
the Operating Instructions (For Function 
Parameters) of provided CD-ROM.
8Select whether to add the station to 
“Favorites”.
9To enable Relay Transmission, enter 
the Email address of a relay station, 
and then select “OK”.
zThis screen appears when the Function 
Parameter “140 LAN RLY XMT Request” 
(Fax/Email Settings > Fax Parameters) has 
been set to “Valid”.
Select to display the 
station in “Favorites”.
Select not to display the 
station in “Favorites”. 
						

							179
 Chapter 7    Program Destinations/Program Keys
10To enable sub-addressed routing, 
enter a sub-address, and then select 
“OK”.
zThis screen appears when the Function 
Parameter “152 Sub-Addr Routing” (Fax/
Email Settings > Fax Parameters) has been 
set to “Valid”.
11To enable routing by the sender’s 
numeric ID, enter the numeric ID, and 
then select “OK”.
zThis screen appears when the Function 
Parameter “153 TSI Routing” (Fax/Email 
Settings > Fax Parameters) has been set to 
“Va l i d”.
zTo register another fax number, repeat steps 
5 to 11.
zPress the Reset key to return the machine 
to the initial screen of the currently active 
mode. 
						

							180
 Chapter 7    Program Destinations/Program Keys
Adding an Email Address to Address Book
To add an Email address to the Address Book, follow the steps below.
zUp to 1000 addresses can be registered.
zFor instructions on how to edit the station in the Address Book, refer to Editing Address Book (see page 183).
zFor instructions on how to delete the station from the Address Book, refer to Deleting a Destination from 
Address Book (see page 184).
1Press the Function key.
2Select “Fax/Email Settings”.
3Select “00 Address Book”.
4Select “02 Add Email Address”.
5Enter an Email Address, and select 
“OK”.
zEnter an Email address up to 60 characters.
zIf you make a mistake, press the Clear key 
or select “Back Space” to delete.
zFor instructions on how to enter Email 
addresses, refer to Entering an Email 
Address (see page 116).
zFor instructions on using the onscreen 
Keyboard, refer to Using the Keyboard in 
the Operating Instructions (For Function 
Parameters) of provided CD-ROM.