Panasonic Digital Color Imaging Systems For Facsimile And Internet Fax Dp C266 Operating Instructions

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Opening Email
When you open an Email received from Internet Fax, the screen as shown below is displayed.
zFor your reference, the above example is from Windows Messaging running under Microsoft Windows.
zTo run the viewer, please refer to your application’s user manual. The attached file is composed of TIFF-F 
(Tagged Image File Format with Modified Hoffman coded image). TIFF viewers come in many flavors, a 
majority of TIFF viewers will open and view this file, however, some viewers may not support this format.
zYou can download the TIFF-F Image Viewer into your PC from the following URL address.
http://panasonic.net
zLicense agreement of Panasonic’s TIFF-F Image Viewer application
You must carefully read the license agreement before installing the TIFF-F Viewer application on your PC. If 
you do not agree to all the terms of this agreement, do not use the software and destroy all of the copies 
thereof.
You must assume full responsibility for selection of the software, and its operation/non-operation and results 
obtained therefrom.
zIf you receive an Email (Internet Fax) with a PDF file attached, the following text message is shown in the Email 
body.
“Image data in PDF format has been attached to this email.” 
						

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Inbound Routing
What is Inbound Routing?
Using the Inbound Routing feature, your machine can route documents received from a G3 fax 
machine to Email address(es) or Internet Fax machine(s) connected to a LAN as an Email, as well as 
to other G3 fax machine(s) over the telephone line.
zFor more details on the types of fax that work with routing, contact your local authorized Panasonic dealer.
zIf no sub-address is specified, your machine tries to match the originating fax machine’s numeric ID (TSI) with 
the TSI routing within its auto dialer, and will route the documents to the corresponding stations’ Email 
address(es) and/or telephone number(s).
G3 FaxInternet FaxLAN
PC EmailInternet Fax
G3 Fax Transfer to G3 Fax Telephone line 
						

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Routing Setup Flow
Before the Inbound Routing feature can be used, the Function Parameters and Address Book 
programming is required.
Configure your machine for Internet Fax (see page 112)
Set required parameters to “Valid” in Function Parameters
To use sub-addressing........................... Set the Function Parameter “152 Sub-Addr Routing” 
(Fax/Email Settings > Fax Parameters) to “Valid”.
To use a numeric ID ............................... Set the Function Parameter “153 TSI Routing” (Fax/
Email Settings > Fax Parameters) to “Valid”.
zRefer to Settings for Inbound Routing (see page 144).
Program the transferring station in the Address Book
Program Internet Fax or a remote computer as a transferring destination.
 (Program the Email address of the transferring destination in the Address Book.)
Program a G3 fax station as a transferring destination.
 (Program the fax number of the transferring destination in the Address Book.)
zRefer to Programming the Address Book for Inbound Routing (see page 145). 
						

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Settings for Inbound Routing
To use the Inbound Routing feature, program the following parameters to meet the type of routing in 
Function Parameters (Fax/Email Settings > Fax Parameters):
zFor more operational details, refer to Fax/Email Settings in the Operating Instructions (For Function 
Parameters) of provided CD-ROM.
Routing TypeExplanationFunction Parameters
Routing by sub-
addressingSet this parameter to perform an ITU-T sub-address 
query within its auto dialer, and to route the received 
document(s) to corresponding stations’ Email 
address(es) or telephone number(s).Set “152 Sub-Addr 
Routing” to “Valid”.
Routing by the numeric ID 
of a sending fax stationSet this parameter to perform a numeric ID (TSI frame 
information) query within its auto dialer, and to route 
the received document(s) to the corresponding 
stations’ Email address(es) or telephone number(s).Set “153 TSI Routing” to 
“Va li d”.
To set the From field  Use this parameter to select the type of Email header 
to be included in the “From” field of each routed faxes.
Originator (Origi): 
The originating fax machine’s TSI will appear in the 
“From” field of the routed Email.
Relay Station (Rly Stn): 
The routing station’s Email address will appear in the 
“From” field of the routed Email.Program “154 Route 
Header FMT”.
To program printout of 
received documentsSelect whether to print all documents received on this 
machine (“Always”), or print them only if inbound 
routing fails (“Inc Only”).Program “155 Print 
Routed Doc”. 
						

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Continued on the next page...
Programming the Address Book for Inbound Routing
To use the Inbound Routing feature, program the transferring destination in the Address Book.
zFor instructions on how to register the Address Book, refer to Address Book (see page 176).
1Press the Function key.
2Select “Fax/Email Settings”.
3Select “00 Address Book”.
4Select “02 Add Email Address”.
5Enter an Email Address, and then 
select “OK”.
zFor instructions on how to enter Email 
addresses, refer to Entering an Email 
Address (see page 116).
zEnter an Email address up to 60 characters.
6Enter a station name, and then select 
“OK”.
zEnter a station name up to 15 characters.
zFor instructions on using the onscreen 
Keyboard, refer to Using the Keyboard in 
the Operating Instructions (For Function 
Parameters) of provided CD-ROM. 
						

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7Enter a Key Name, and then select 
“OK”.
zKey Names are used to select the 
destinations on the Touch Panel Display.
zFor instructions on using the onscreen 
Keyboard, refer to Using the Keyboard in 
the Operating Instructions (For Function 
Parameters) of provided CD-ROM.
8Select “IFax”, and then select “OK”.
zTo display the Email address in the Address 
Book of both Email/Scan and Fax modes, 
select “PC”.
9Select whether to add the Email 
address to “Favorites”.
10To enable sub-addressed routing, 
enter a sub-address, and then select 
“OK”.
zThis screen appears when the Function 
Parameter “152 Sub-Addr Routing” (Fax/
Email Settings > Fax Parameters) has been 
set to “Valid”.
Select to display the 
station in “Favorites”.
Select not to display the 
station in “Favorites”. 
						

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11To enable routing by a numeric ID, 
enter a numeric ID, and then select 
“OK”.
The Email address is added to the Address 
Book.
zThis screen appears when the Function 
Parameter “153 TSI Routing” (Fax/Email 
Settings > Fax Parameters) has been set to 
“Va l i d”.
zPress the Reset key to return the machine 
to the initial screen of the currently active 
mode. 
						

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Using the Relay Feature
What is the Relay Feature?
From your PC or machine, you can send documents to the End Receiving Station(s) via an Internet 
Relay Station.
After the relay station completes its transmission to the End Receiving Station, your PC or machine 
receives a Communication Journal from the relay station. This Communication Journal confirms 
whether the Internet or Intranet Relayed transmission was successful.
„Example 1: Internet Relay Network
Initial Sending Station(s)
Sends Email to a relay station (Internet Fax supporting the Relay feature) using the Internet Fax 
feature to request a Relayed transmission.
zThe LAN Relayed transmissions request can be made easier by having the relay station pre-
programmed in the Address Book.
zTIFF image files can be attached to Email when it is transmitted from a computer.
zFor more details on the Relayed Transmission Report (Communication Journal) and the Fax Relay log, 
refer to Result of Relayed Transmission (see page 164).
Internet Fax
Internet Fax
G3 Fax G3 Fax
G3 Fax
End Receiving Station(s) Internet Relay 
Station Initial Sending Station(s)PCComm. Journal
Local 
Telephone 
Call Internet Email
Email 
						

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Internet Relay Station
Sends Email received from the initial sending station to an end receiving station (a fax station 
connected to the telephone line: Ex: Stockholm/Berlin/Rome) as a fax document.
If multiple end receiving stations are specified, the Email is broadcasted to them.
Each time a relay station completes a transmission, it transmits a Relayed Transmission Report 
(Communication Journal) to the initial sending station to designate its Relayed transmission 
request, and emails a Fax Relay log to the administrator’s computer at the relay station.
End Receiving Station(s)
On receiving a fax document from the relay station, the mail header and mail text will be printed on 
the first page, and the file attachment (TIFF) on the next, and subsequent pages.
„Example 2: Intranet Relaying Network
Computer (PC)
Sends Emails to Intranet Relay Station via mail server.
zFor operating instructions on how to request Relayed transmission from a computer, refer to Relayed 
Transmission from PC (see page 160).
Mail Server
Forwards Email to the Intranet Relay Station.
Mail Server
PC PCLAN
Intranet Relay 
Sta t io n
G3 Fax
G3 Fax
G3 Fax 
						

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Setting up a Relayed Transmission Network
This section explains how to set up a relayed broadcasting network.
„What is the Hardware Configuration?
A relay network needs the following kinds of equipment:
• Internet Fax or computer (Initial Sending Station)
• Internet Fax supporting the Relayed Transmission feature (Relay Station)
• G3 fax station connected to the telephone line (End Receiving Station)
„What is the Communication Charge?
• Email is transmitted from the initial sending station to the relay station via Internet, saving both the 
time and charges on long-distance calls.
• A telephone charge accrues on the Fax transmission from the relay station to the end receiving 
station.
„How can I confirm the completion of a transmission?
• When the relay station completes a transmission to the receiving station, it transmits a Relayed 
Transmission Report (Communication Journal) to the initial sending station to report the completion 
of a Fax transmission.
• The relay station also emails a Fax Relay log to the administrator’s computer at the relay station.
„How to Program?
• Program required network parameters in your machine. (See page 112)
• To use the Relayed Transmission feature, program the required function parameters in Function 
Parameters for Relay Stations (see page 154) and Settings for Initial Sending Station (see page 
155). 
A sample network is shown on the next page.
• Add relay station and end receiving station to Address Book by referring Sample Entries in Address 
Book (see page 152) and Adding End Receiving Stations for Relayed Transmission (see page 
156). To set up Relayed transmission network properly, consult authorized Panasonic dealer.