Panasonic Digital Color Imaging Systems For Facsimile And Internet Fax Dp C266 Operating Instructions

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„Dual Port Communication
Your machine has dual port capability allowing simultaneous G3 fax communication over a telephone 
line (PSTN) and LAN Communication.
„Transmission Resolution
In view of PC transmission, the standard setting of the resolution is set to “Fine”. If required, this setting 
can be changed to “Std” (see page 34).
„Receiving Internet Email Messages
• Your machine can receive text Email from a PC, and print ANSI characters. It will print a “„” symbol if 
an unrecognized character is received.
• Received Email font and character size are fixed, and cannot be changed.
• Text Email will be printed at about 72 lines per page. It is recommended that you use A4/Letter size 
recording paper.
• Documents cannot be transmitted correctly if the destination mail server does not support the MIME 
protocol. Erroneous mail may not be returned depending on the mail server.
„Sending a Document to a PC via LAN
When transmitting a document to an Email address, the following instructions are sent as text 
message in addition to the TIFF-F formatted image file.
Image data in the TIFF-F format has been attached to this Email. You can download the TIFF-F Image 
Viewer from the following URL addresses.
http://panasonic.net
zIf the document(s) are sent in the PDF format, the following message is shown instead.
“Image data in PDF format has been attached to this email.”
„Relay Transmission
To prevent unauthorized stations from getting access to your relay station for Internet Relayed 
transmission, you must set up your network security. Enter the relay station name, which is concealed 
from the final destinations, and a manager’s Email address for notification of all Internet Relayed 
transmissions.
„Transmitted File Type Setting
PDF can be selected for file type attachment from “File Type and Name” in “Basic Menu”.
The PDF format can be chosen when sending scanned documents as an Email to a remote computer.
If a document is transmitted to an Internet Fax in the PDF format, the receiving Internet Fax station 
cannot print the attached file, resulting in an error. 
						

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Preparing to Use Inter net Fax
To use the Internet Fax feature, your machine needs to be set up properly on your network. Please 
contact your network administrator for actual network setup.
Copy the Important Information form found in the Operating Instructions (For Administrator Setup), and 
ask your network administrator to complete the information on the form.
Program Network Parameters
The following network parameters need to be programmed on your machine by referring to the 
Operating Instructions (For Administrator Setup) of provided CD-ROM, and important information 
received from your network administrator.
„Network Parameters
• TCP/IP Address of your machine
• TCP/IP Subnet Mask of your machine
• TCP/IP Address of the Default Gateway
•Host Name
• TCP/IP Address of the DNS Server (if not available, see Note)
• Email Address of your machine (see Note)
• Name or IP Address of the Default SMTP Mail Server
• SMTP Authentication Name (when the authentication with the SMTP server is required)
• SMTP Authentication Password (when the authentication with the SMTP server is required)
To program the above items, refer to Fax/Email Settings in the Operating Instructions (For Function 
Parameters) of provided CD-ROM as well.
zThe Email address format can be same as your regular Email address. If your Email address is 
[email protected], your machine’s Email address can be [email protected].
zBy default the machine requires the IP Address of the DNS server and prompts you to enter the SMTP server 
name. 
						

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„Sending Email (This machine Other Internet Fax machine or PC)
This machine Other Internet Fax machine or PC
LAN
orSMTP Server
POP Server
PC
Internet FaxInternet Fax 
						

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Sending an Email Procedure
The basic operation to send scanned originals as an Email is as follows.
zCheck that the other party has Internet Fax capability before using this function.
zEmail addresses and Fax stations can be mixed while entering the destinations.
Email would be transmitted to an Email address destination, while normal fax documents would be transmitted 
to a fax destination.
1Place original(s).
zRefer to Placing Originals (see page 14).
2Press the Fax key to open the Fax 
screen.Select “Basic Menu” if additional 
settings are required.
zSetting Original Quality (see page 34)
zSetting a File Type and a File Name (see 
page 128)
The PDF format can be used only for 
transmitting Email to remote computers.
Send Email in the TIFF format to an Internet 
Fax.
zSetting Message Delivery Notice (MDN) 
(see page 132)
Select “More Menus” if additional 
settings are required.
zDeferred Transmission (see page 60)
zEmailing a Ledger-Sized Document (see 
page 130)
zRelayed Transmission from Internet Fax 
(see page 158)
Face up. Up to 100 sheets 
(20 lb/Letter)
Face down. Align with top left 
corner. Close ADF.
Used memory 
						

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3Select “Email”.
4Enter an Email address by selecting 
“Keyboard”, or select a pre-
programmed Email address.
zRefer to Entering an Email Address (see 
page 116).
zThe Address Book is available only when 
destinations are registered (see page 177).
zRefer to Using Cc, Bcc and From (see 
page 124).
5Press the Start key.
The original(s) are stored into memory with a 
file number. Then the Email transmission 
starts.
zThe scanned data is sent in black and white (Gray 
scale).
zIf the transmission fails, an error mail is delivered 
from the mail server and printed on this machine.
The error mail including an error message and an 
image of the first page of the transmitted document 
is received.
Refer to When Email Transmission Fails (see 
page 134).
zFor instructions on how to cancel a transmission, 
refer to Canceling a Communication (see page 
56).
zWhen sending from the Platen Glass, place the 
next original, and follow the instructions described 
on the Touch Panel Display.
zPress the Reset key to return the machine to the 
initial screen of the currently active mode.
z
To print the transaction journal, refer to Transaction 
Journal (see page 197)
. 
						

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 Chapter 5    Internet Fax
Entering an Email Address
Email addresses can be entered by any of the following methods:
Using the Onscreen Keyboard
To enter an Email address directly from the onscreen Keyboard, follow the steps below.
zThis function is not available when the Function Parameter “136 Restrict Direct Dial” (Fax/Email Settings > 
Fax Parameters) is set to “Valid”.
1Follow the step 1 and 2 on page 114.
2Select “Email”.
3On the Email screen, select 
“Keyboard”.
Using the Onscreen Keyboard
Using the Address Book
Use a Key Name (See page 118)
Select from “Favorites” (See page 118)
Use Group Dialing (See page 119)
Searching for Destinations 
Search through the Address Book (Local Search) (See page 120)
(Search by the first letter of a Station Name)
Search through the LDAP Server (LDAP Search) (See page 121)Enter the Email address directly. (See below)
Use the pre-programmed Address Book.
Search the Address Book or Global Directory Service (LDAP). 
						

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4Enter an Email address, and then 
select “OK”.
zEach Email address can be up to 60 
characters long.
zFor instructions on using the onscreen 
Keyboard, refer to Using the Keyboard in 
the Operating Instructions (For Function 
Parameters) of provided CD-ROM.
zTo set multiple Email addresses, repeat 
steps 3 and 4.
zIf you make a mistake, select “Back Space” 
to delete one digit at a time, or move the 
cursor to the beginning of the field, and then 
press the Clear key to delete the entire 
entry.
zWhen the Function Parameter “137 Re-
enter Direct Dial” (Fax/Email Settings > 
Fax Parameters) is set to “Valid”, enter the 
email address twice. For more details, refer 
to Fax/Email Settings in the Operating 
Instructions (For Function Parameters) of 
provided CD-ROM.
There are three ways to enter Email addresses:
‰Enter an Email Address Directly
Enter an entire Email address from the 
onscreen Keyboard.
‰Use the Default Domain
When you enter an Email address, you can 
use the Default Domain if the Default Domain 
is pre-programmed in the machine 
beforehand.
1Enter the part of the Email address to the 
left of @, and then select “OK”.
The default domain is automatically added to 
the Email address when the Email is sent.
Ex:
Input characters: abc
Sending Email Address: [email protected]
‰Use the Domain List
When you enter an Email address, you can use 
the Domain List if you have pre-programmed 
the domain name you wish to enter.
1Enter the Email address up to @, and 
then select “Domain List”.
2Select a domain name from the pre-
programmed domain list.
Ex:
Input character string: abc@
Selected from the domain list: 
[email protected]
5Press the Start key.
The original(s) are stored into memory with a 
file number. Then the Email transmission 
starts. 
						

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Using the Address Book
„Use a Key Name
If an Email address is pre-programmed in the 
Address Book, it can be selected by using a Key 
Name.
zTo use the Address Book, it is necessary to have 
Email addresses added to the Address Book in 
Function Parameters. Refer to Adding an Email 
Address to Address Book (see page 180).
1Follow the step 1 and 2 on page 114.
2Select a Key Name tab.
3Select the Email address you want to 
send to.
zSelect the same destination to cancel a 
choice.
zTo enter additional Email addresses, repeat 
steps 2 and 3.
4Press the Start key.
The original(s) are stored into memory with a 
file number. Then the Email transmission 
starts.
„Select from “Favorites”
If an Email address is pre-programmed in the 
“Favorites”, it can be selected from 
“Favorites”.
zTo use the Address Book, it is necessary to have 
Email addresses added to the Address Book in 
Function Parameters. Refer to Adding an Email 
Address to Address Book (see page 180).
zIf there are any Email addresses added in the 
“Favorites”, the Address Book opens the 
“Favorites” tab first.
1Follow the step 1 and 2 on page 114.
2Select “Favorites”.
3Select the Email address you want to 
send to.
zSelect the same destination to cancel a 
choice.
zTo add more Email addresses, select other 
addresses.
4Press the Start key.
The original(s) are stored into memory with a 
file number. Then the Email transmission 
starts. 
						

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„Use Group Dialing
For transmission to multiple destinations with 
group dialing, follow the steps below.
zTo use a Group button, group dialing needs to be 
programmed in Function Parameters. Refer to 
Setting for Group Dialing (see page 189).
1Follow the step 1 and 2 on page 114.
2Select “Program/Group”.
3Select the Group you want to send to.
zSelect the same destination again to cancel 
a choice.
4Press the Start key.
The original(s) are stored into memory with a 
file number. Then the Email transmission 
starts. 
						

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Searching for Destinations 
„Search through the Address Book (Local Search)
The Email address of a remote station programmed in the Address Book can be searched by its entry 
name.
1Follow the step 1 and 2 on page 114.
2Select “Search”.
3Enter the character string you want to 
search for.
zFor instructions on using the onscreen 
Keyboard, refer to Using the Keyboard in 
the Operating Instructions (For Function 
Parameters) of provided CD-ROM.
The Email addresses that match the character 
string are displayed.
4Select the destination to which you 
want to send to, and then select “OK”.
zSelect   or   to scroll through the search 
results.
5Press the Start key.
The original(s) are stored into memory with a 
file number. Then the Email transmission 
starts.