Panasonic Digital Color Imaging Systems For Facsimile And Internet Fax Dp C266 Operating Instructions

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„Search through the LDAP Server (LDAP Search)
LDAP search is a feature that searches through the Address Book on an LDAP server on a network for 
fax numbers or Email addresses.
To find out whether the LDAP Search feature works in your particular environment, contact your 
network administrator.
zAn LDAP server must be configured before using the LDAP search function. For more details, refer to Fax/
Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.
1Follow the step 1 and 2 on page 114.
2Select “Search”.
3Select “Global”.
4Enter a name or characters to search, 
and then select “Search”.
The search result appears.
zEmail addresses and fax numbers can be 
searched.
zSelect “Local” to return to the Address Book 
search screen.
zA message appears if there are more than 
100 matches.
Select “Ye s” to search by a more detailed 
keyword.
Select “No” to continue the search.
zA message appears if an error occurs while 
searching.
5Select “Email”. 
						

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6Select a destination, and then select 
“OK”.
zOnly one Email address can be selected at 
a time.
zYou can switch between the Email 
addresses and fax numbers list by selecting 
“Email” or “Fax Number” on the screen.
zSelect   or   to scroll through the search 
results.
zSelect “Detail” to open the more detailed 
information screen. Select “Close” to exit 
the detailed information screen.
zTo cancel a search, select “Cancel”.
zTo add the found Email address into the 
Address Book, select “Add to Local” on the 
LDAP search screen.
Enter the entry name, and then select “OK”.
7Press the Start key.
The original(s) are stored into memory with a 
file number. Then the Email transmission 
starts. 
						

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Memo 
						

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Using Cc, Bcc and From
When creating an Email, you have the option of setting Cc and Bcc as its destinations, and entering a 
subject.
If the use of From has been enabled in Function Parameters, the machine can transmit an Email with 
Email addresses entered in From other than its own Email address.
zCc................ Carbon Copy
zBcc.............. Blind Carbon Copy
zIf the Message Delivery Notice feature is set to “On”, all Emails are sent as To even if they are pre-
programmed as Cc/Bcc. For more details on the Message Delivery Notice feature, refer to Setting Message 
Delivery Notice (MDN) (see page 132).
CcExample of the receiving stationBcc 
						

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Setting Cc and Bcc
To set Cc and Bcc as Email destinations, follow the steps below.
1On the Email screen, select “Cc” or 
“Bcc”. (See pages 115 and 124)
2Select an Email address, and then 
select “Close”.
zFor instructions on how to set an Email 
address, refer to Entering an Email 
Address (see page 116).
3Press the Start key.
The original(s) are stored into memory with a 
file number. Then the Email transmission 
starts. 
						

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Setting From Field
The From field preset in the machine can be changed by selecting “From” on the Email screen. To set 
the From field, follow the steps below.
zIf “145 Sender Selection” is set to “Va l i d”, you can preset up to 25 sender names. You can select from the 
sender list when sending an Email. However, if you select “From” on the Email screen, the sender list will not 
be displayed.
For more details on this setting, refer to Fax/Email Settings in the Operating Instructions (For Function 
Parameters) of provided CD-ROM.
1On the Email screen, select “From”. 
(See pages 115 and 124)
2Enter a sender name, or select a 
sender Email address, and then select 
“Close”.
3Press the Start key.
The original(s) are stored into memory with a 
file number. Then the Email transmission 
starts.
zWhen “145 Sender Selection” is set to 
“Va l i d”, and if you do not select “From“, the 
Sender Selection list will be displayed after 
pressing the Start key. Select a Sender, and 
then select “OK”. 
						

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Setting Subject
Every time you send an Email, you can enter its 
subject manually. To enter a subject, follow the 
steps below.
zThe default subject is preset if the Function 
Parameter “32 Default Subject” (Fax/Email 
Settings > User Parameters) has been set. For 
programming instructions, refer to Fax/Email 
Settings in the Operating Instructions (For 
Function Parameters) of provided CD-ROM.
1On the Email screen, select “Subject”. 
(See pages 115 and 124)
2Enter a subject, and then select “OK”.
zThe subject field is up to 40 characters in 
length.
zFor instructions on using the onscreen 
Keyboard, refer to Using the Keyboard in 
the Operating Instructions (For Function 
Parameters) of provided CD-ROM.
z
If you make a mistake, select “Back Space” 
to delete one character at a time, or move the 
cursor to the beginning of the field, and then 
press the 
Clear key to delete the entire entry.
3Press the Start key.
The original(s) are stored into memory with a 
file number. Then the Email transmission 
starts.
Confirming the Destination
You can confirm the entered destinations.
1Select “Destinations: ###”. 
(###: Number of selected addresses)
2Select the desired field button, and 
confirm destinations.
zTo delete a destination, select a destination, 
and then select “Delete” and “Ye s”.
3Select “OK”. 
						

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Setting a File Type and a File Name
Documents can be scanned into the PDF or TIFF format, and renamed as well.
zInternet Fax does not support the PDF format. If a document is transmitted to an Internet Fax in the PDF 
format, the Internet Fax at the receiving station cannot print the images, resulting in an error.
zThe file is automatically named “Image.tif” unless you rename the attached file.
1Place original(s).
zRefer to Placing Originals (see page 14).
2Press the Fax key.
3Select “Basic Menu”.
4Select “File Type and Name”.
5Select a file type.
6To rename the file, select “Custom”.
TIFFSelect to transmit in the TIFF 
format.
PDFSelect to transmit in the PDF format 
(monochrome).
Can be used only if the receiving 
station is a computer.
ImageSelect to transmit by 
using the standard 
name, “image.tif” or 
“image.pdf”.
CustomSelect to rename the 
file. 
						

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7Enter a filename, and then select 
“OK”.
zThe filename can be up to 20 characters 
long.
zFor instructions on using the onscreen 
Keyboard, refer to Using the Keyboard in 
the Operating Instructions (For Function 
Parameters) of provided CD-ROM.
zIf you make a mistake, select “Back Space” 
to delete one character at a time, or move 
the cursor to the beginning of the field, and 
then select the Clear key to delete the entire 
entry.
8Select “Address Book”, and then set 
an Email address.
zRefer to Entering an Email Address (see 
page 116).
9Press the Start key.
The original(s) are stored into memory with a 
file number. Then the Email transmission 
starts. 
						

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Emailing a Ledger-Sized Document
Receiving stations may not receive large documents depending on the recording capability (paper 
size).
If you want to transmit a document larger than A4/Letter, such as a Ledger size, by using the Internet 
Fax feature, check the paper size capability of the receiving station before transmission. If the receiving 
station is capable of receiving a Ledger-sized document, you can send the document without reducing 
the size.
zWhen “Ledger Email XMT” is not set to “On”, the document will be reduced according to the setting of the 
Function Parameter “141 LAN XMT Reduce” (Fax/Email Settings > Fax Parameters). For more details on 
document size reduction, refer to the table below.
zFor information about programming the Function Parameter “141 LAN XMT Reduce”, refer to Fax/Email 
Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.
„Document Sizes and Transmitted/Received Document Sizes
When a document larger than A4/Letter, such as a Ledger size, is transmitted by Internet Fax, it is 
reduced in size as described in the table below. Whether the document is reduced or not depends on 
the setting of “Ledger Email XMT” in “More Menus”.
1Place original(s).
zRefer to Placing Originals (see page 14).
2Press the Fax key.
3Select “More Menus”.
4Select “Select Mode”.
Document 
SizeTransmitted/Received Document Size
“Ledger Email XMT” has been 
set to “On”.“Ledger Email XMT” has been set to “Off”.
The Function Parameter “141 
LAN XMT Reduce” has been 
set to “Invalid”.The Function Parameter “141 
LAN XMT Reduce” has been 
set to “Valid”.
Ledger Ledger B4 A4/Letter
B4 B4 B4 A4/Letter
A4/Letter A4/Letter A4/Letter A4/Letter