Panasonic Digital Color Imaging Systems For Facsimile And Internet Fax Dp C266 Operating Instructions

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5Select “Ledger Email XMT”.
6Select “On”, and then select “OK”.
7Select “Address Book”, and then set 
an Email address.
zRefer to Entering an Email Address (see 
page 116).
8Press the Start key.
The original(s) are stored into memory with a 
file number. Then the Email transmission 
starts.
The document is 
transmitted at the same 
ratio scale as it has 
been scanned.
The document is 
transmitted, reduced in 
size according to the 
setting of the Function 
Parameter “141 LAN 
XMT Reduce” (Fax/
Email Settings > Fax 
Parameters). 
						

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Setting Message Deliver y Notice (MDN)
To enable Message Delivery Notice feature, follow the procedure below.
zThe standard setting of the Function Parameter “173 Delivery Notice” (Fax/Email Settings > Fax Parameters) 
can be changed. For instructions on how to change the standard setting, refer to Fax/Email Settings in the 
Operating Instructions (For Function Parameters) of provided CD-ROM.
1Place original(s).
zRefer to Placing Originals (see page 14).
2Press the Fax key.
3Select “More Menus”.
4Select “Select Mode”.
5Select “Delivery Notice”.
6Select “On”, and then select “OK”.
Message Delivery 
Notice (MDN) request is 
enabled.
Message Delivery 
Notice (MDN) request is 
disabled. 
						

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7Select “Address Book”, and then set 
an Email address.
zRefer to Entering an Email Address (see 
page 116).
8Press the Start key.
The original(s) are stored into memory with a 
file number. Then the Email transmission 
starts.
When the Email is opened at the receiving 
station, a delivery notice will be emailed 
automatically. 
						

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When Email Transmission Fails
If the Email fails to reach its destination, an error mail is returned from the mail server, and is printed on 
the machine. The error mail includes an error message, and the image of the first page of the 
transmitted document to alert the sender the conditions of the failure.
Failure Report Sample (Unknown User) 
						

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Using a Completion Notice 
The Completion Notice feature notifies your computer when Email or Fax transmission is completed.
zBefore using this function, install the Panasonic Document Management System and Printer Driver, and then 
set up each software.
zRefer to Completion Notice Function in the Operating Instructions (For User Setup) of provided CD-ROM.
1Place original(s).
zRefer to Placing Originals (see page 14).
2Press the Fax key.
3Select “Basic Menu”.
4Select “Completion Notice”.
5Select a computer to be informed, and 
then select “OK”.
6Select “Email”.
7Set an Email address.
zRefer to Entering an Email Address (see 
page 116).
8Press the Start key.
The original(s) are stored into memory with a 
file number. Then the Email transmission 
starts.
When the Email is sent, completion notice is 
also sent to the computer. 
						

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Receiving an Email
If the machine connects to a network as a POP client, it can receive Email either automatically or 
manually. The Email reception method from a POP server varies depending on the POP settings 
programmed in Function Parameters.
Configuring to Receive Email
Program the following parameters in Function Parameters (Fax/Email Settings > Fax Parameters) to 
receive Email:
zFor instructions on how to configure the POP server, refer to Fax/Email Settings in the Operating Instructions 
(For Function Parameters) of provided CD-ROM.
zWith POP manual reception pre-programmed on a Program key, POP Email can be retrieved by a user name 
other than the one pre-programmed as local station information.
Receiving Email Automatically
With “147 Auto POP Receive” set to “Va li d”, and POP acquisition interval set between 1 and 60 
minutes in Function Parameters (Fax/Email Settings > Fax Parameters), queries are transmitted to the 
POP server periodically to check for new Emails.
If there is an Email on the POP server when a query is transmitted, it is retrieved and printed 
automatically.
Item NameSetting
“
146 POP Timer”Set the time interval for checking the Email on POP server.
• Set an interval between 0 and 60 minutes.
• An interval setting of 0 minutes would not retrieve Email 
automatically.
“
147 Auto POP Receive”Set whether to retrieve Emails automatically from the POP server.
• When set to “Valid”, Emails on the POP server are retrieved 
and printed automatically.
• When set to “Invalid” with “146 POP Timer” set to a 
number other than 0, only the number of the incoming Email 
messages on the POP server appears on the display.
“
148 Del POP Receive Mail”Set whether to delete the Email from the server after it has been 
retrieved.
“149 Del POP Error Mail”Set whether to delete Email from the server when the attached file is 
in a format that cannot be printed. 
						

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Receiving Email Manually
With the Function Parameter “147 Auto POP Receive” (Fax/Email Settings > Fax Parameters) set to 
“Invalid”, Email is received manually.
zWith POP acquisition interval set between 1 and 60 minutes, queries are transmitted to the POP server 
periodically to check for new Emails, and the number of the incoming Email messages on the server appears 
on the display.
1Press the Fax key.
2Check for incoming mail(s).
3Select “Basic Menu”.
4Select “Get Email”.
The retrieved Email is printed. 
						

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Receiving Email with the Program Key
This function allows others to share your machine to retrieve their Emails from the POP server by pre-
programming their POP user names and POP passwords into the Program keys. They will be able to 
retrieve Emails by simply pressing the corresponding Program key.
zIf security is of a great concern, and it is necessary to prevent unauthorized personnel from retrieving your 
Email from the POP server, leave the POP password field blank when programming the Program key.
By leaving it blank, the machine will prompt you to enter the POP password when the Program key is pressed 
to retrieve Emails.
zFor instructions on how to program POP reception on a Program key, refer to Programming Email Manual 
Reception on Program Keys (see page 195).
1Press the Fax key.
2Select “Program/Group”.
3Select the Program key on which POP 
reception is pre-programmed.
When the POP Account name entry prompt 
window opens, enter the POP Account name, 
and then enter the password.
The Email is retrieved and printed. 
						

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Memo 
						

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Receiving an Email on a Computer
This section explains how to receive Emails transmitted from the machine to a computer, and also 
explains the Emails forwarded from the machine to a computer.
Receiving Email on Your Computer
A sample screen shot of a mailer that has received Email from an Internet Fax is shown below.
For your reference, the above example is from Outlook Express Inbox running under Microsoft
® 
Windows
®.
If you are using a different Email application software, please refer to your application’s user manual.
zFor more details on how to view Email on your computer, refer to the user manual for your mailer or viewer.
zIn the screen shot above, the Email transmitted from Internet Fax has the subject “IMAGE from Internet Fax”. 
Email title can be modified if required.