Panasonic Digital Color Imaging Systems For Facsimile And Internet Fax Dp C266 Operating Instructions

							Before operating this machine, please carefully read this manual, 
and keep this documentation in a safe place for future reference.
(Illustration shows optional accessories that may not be installed on y\
our machine.)
English
Digital Color Imaging Systems
Operating Instructions
(For Facsimile and Internet Fax)
Model No. DP-C406 / C306 / C266 
						

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Operating Instructions
The following Operating Instruction manuals are included with this machine. Please refer to the appropriate manual 
and keep all manuals for future reference. If you lose the manual, contact the authorized Panasonic dealer.
AccessoriesQuick Reference Guide
Describes the basic procedures for each function, and 
introduces various settings for Copy function.
Operating Instructions (For Basic)
Describes the overview of this machine.
For a detailed explanation of functions, please refer to 
the Operating Instruction manuals included on two 
CD-ROMs as illustrated below.
Operating Instructions CD
Contains manuals with detailed information for 
Administrator Setup, User Setup, Copy, Facsimile/
Internet Fax, Scan/Email, Print functions, Function 
Parameters, User Authentication, and Maintenance.
Document Management System CD
Contains the Panasonic Document Management 
System Application software, and manuals for the 
Panasonic Document Management System Application 
software.
Operating Instructions CD
Setup Guide For Administrator
Describes how to set up the machine.
Setup Guide For User
Describes how to install the printer driver 
and application software to client PC.
Copy Function
Describes how to make a Color Copy with 
creative features.
Facsimile and Internet Fax 
Function
(The Facsimile function is available when 
the optional G3 Fax Communication 
Board is installed.)
Describes how to send/receive a 
Facsimile/Internet Fax, and describes the 
course of action to take when a trouble 
message appears, etc.
Scan and Email Function
Describes how to scan and how to send 
Email through the machine.
Print Function
Describes how to print using the Control 
Panel of the machine.
Function Parameters
Describes how to change the default 
settings of each function using the Control 
Panel of the machine.
User Authentication
Describes how to enable and use the 
User Authentication function.
Maintenance Guide
Describes how to maintain the machine, 
and the course of action to take when a 
problem message appears.
Document Management System CD
Application Software
Describes how to use the application 
software.
Ex: Printer Driver, Fax Driver, Quick 
Image Navigator, Device Monitor/
Device Explorer, Network 
Configuration and Address Book 
Editor 
						

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Conventions
Icons
The following icons are used in this manual.
Notation
The following notations are used in this manual.
IconDescription
Indicates important information that must be read in detail. 
Indicates reference information.
NotationDescription
For Keys and Buttons Hard buttons on the Control Panel are depicted as **** key, and soft buttons on the Touch 
Panel Display are depicted as “xxx”.
Ex:
Press the Start key and select “More Menus”. 
						

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Table of Contents
Chapter 1 Getting To Know Your Machine
Menu Map............................................................................................................................ 10
Chapter 2 Basic Fax Transmission
Placing Originals.................................................................................................................. 14
How to Place Originals .................................................................................................... 14
Fax Transmission Procedure............................................................................................... 18
Entering a Destination .........................................................................................................20
Manual Dialing ................................................................................................................ 20
Using the Address Book.................................................................................................. 22
Searching for a Destination ............................................................................... “Search”24
Redialing ............................................................................................................ “Redial”27
Preventing Accidental Transmission to Multiple Destinations .................. “Multi Station”28
Confirming the Destination .............................................................. “Destinations: ###”29
Transmission with Destination Monitoring ............................................................ “Monitor”32
Talking to the Remote Party Before Transmission .............................................................. 33
Setting Original Quality .................................................................................. “Quality Adj.”34
Setting the Original Size .............................................................................. “Original Size”38
Transmitting 2-Sided Originals ...............................................................“2-Sided Original”40
Verification Stamp .............................................................................. “Verification Stamp”42
Transmitting a Document Stored in Memory ....................................................... “Memory”44
Job Build and SADF ........................................................................“Job Build and SADF”46
Direct Transmission ................................................................................................. “Direct”48
Verifying Communication Status ............................................................... “Comm. Status”50
Rotated Transmission.......................................................................................................... 51
Batch Transmission .............................................................................................................52
Getting an Outside Line Using PIN Code Access ............................................................... 53
Using Program Keys................................................................................“Program/Group”54
Canceling a Communication................................................................................................ 56
To Cancel Memory Transmission: .................................................................................. 56
To Cancel Direct Transmission: ...................................................................................... 57
Dial Prefix ................................................................................................. “122 Dial Prefix”58
Chapter 3 Convenient Fax Features
Time Controlled Communication (Deferred) ........................................................................ 60
Deferred Transmission ................................................................................... “Transmit”60
Deferred Polling ................................................................................................ “Polling”62 
						

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Polling .................................................................................................................................. 64
Polling................................................................................................................ “Polling”64
Storing Documents to be Polled ......................................................................... “Polled”66
Using a Mailbox (Confidential Communication) .................................................. “Mail Box”68
What is Confidential Communication?............................................................................. 68
Confidential Transmission .............................................................................. “Tr ans m i t”69
Confidential Polling ............................................................................................ “Polling”70
Storing Documents for Confidential Polling ........................................................ “Polled”71
Printing a Received Confidential Document .................................................. “Print File”72
Deleting a Confidential Document ............................................................... “Delete File”74
Sub-Address Communication .............................................................................................. 76
What is Sub-Addressing? ................................................................................................ 76
Sub-Addressed Transmission Using Address Book ............... “Sub Address Transmit”77
Sub-Addressed Transmission Using Manual Dialing ............................. “Sub-Address”79
Password Communication ................................................................................................... 80
What is Password Communication? ................................................................................ 80
Password Transmission ...................................................................... “Password XMT”81
Setting Password-Protected Transmission..............................“43 Password-Transmit”82
Printing Communication Journal ..............................................................“Comm. Journal”84
Transmitting a Document with a Cover Sheet .............................................. “Cover Sheet”86
Chapter 4 Fax Reception
Receiving Documents .......................................................................................................... 88
Automatic Reception ....................................................................................................... 88
Manual Reception............................................................................................................ 89
Print Reduction and Duplex Recording................................................................................ 90
Print Reduction ................................................................................................................90
Duplex Recording ............................................................................................................ 91
Substitute Memory Reception.............................................................................................. 92
Convenient Reception Features .......................................................................................... 94
Selective Reception ......................................................................................................... 94
Fax Forwarding................................................................................................................ 95
Password-Reception ....................................................................................................... 96
Junk Fax Filter .................................................................................................................97
Receive to Memory ........................................................................... “Receive to Memory”98
What is Memory Reception? ........................................................................................... 98
Programming Memory Reception .................................................................................... 99
Printing a Document Received in Memory ...................................................................... 100 
						

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Chapter 5 Internet Fax
What is Internet Fax? ..........................................................................................................102
What is Internet Fax? ...................................................................................................... 102
Using the Internet Fax Feature ....................................................................................... 103
What Internet Fax Can Do................................................................................................... 104
Sending Email ................................................................................................................. 104
Receiving Email .............................................................................................................. 105
Inbound Routing .............................................................................................................. 105
Relay Transmission......................................................................................................... 106
Message Delivery Notice (MDN) ..................................................................................... 107
Direct Internet Fax Transmission (Using Direct SMTP) .................................................. 108
Tips for Internet Fax ............................................................................................................ 110
Preparing to Use Internet Fax ............................................................................................. 112
Program Network Parameters......................................................................................... 112
Sending an Email Procedure ................................................................................... “Email”114
Entering an Email Address .................................................................................................. 116
Using the Onscreen Keyboard ........................................................................................ 116
Using the Address Book.................................................................................................. 118
Searching for Destinations ................................................................................ “Search”120
Using Cc, Bcc and From...................................................................................................... 124
Setting Cc and Bcc.......................................................................................................... 125
Setting From Field ........................................................................................................... 126
Setting Subject ................................................................................................................127
Confirming the Destination .............................................................................................. 127
Setting a File Type and a File Name ................................................“File Type and Name”128
Emailing a Ledger-Sized Document ................................................... “Ledger Email XMT”130
Setting Message Delivery Notice (MDN) ................................................. “Delivery Notice”132
When Email Transmission Fails .......................................................................................... 134
Using a Completion Notice ................................................................ “Completion Notice”135
Receiving an Email ..............................................................................................................136
Configuring to Receive Email .......................................................................................... 136
Receiving Email Automatically ........................................................................................ 136
Receiving Email Manually ............................................................................ “Get Email”137
Receiving Email with the Program Key ...............................................“Program/Group”138
Receiving an Email on a Computer ..................................................................................... 140
Receiving Email on Your Computer ................................................................................ 140
Opening Email................................................................................................................. 141
Inbound Routing .................................................................................................................. 142
What is Inbound Routing? ............................................................................................... 142
Routing Setup Flow ......................................................................................................... 143
Settings for Inbound Routing........................................................................................... 144
Programming the Address Book for Inbound Routing..................................................... 145 
						

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Using the Relay Feature ...................................................................................................... 148
What is the Relay Feature? ............................................................................................. 148
Setting up a Relayed Transmission Network................................................................... 150
Example of a Relayed Transmission Network ................................................................. 151
Sample Entries in Address Book ..................................................................................... 152
Function Parameters for Relay Stations .......................................................................... 154
Settings for Initial Sending Station................................................................................... 155
Adding End Receiving Stations for Relayed Transmission ............................................. 156
Relayed Transmission from Internet Fax ................................................. “Lan Relay XMT” 158
Relayed Transmission from PC ........................................................................................... 160
Requesting a Relayed Transmission from a Computer ................................................... 161
Convenient Application Software..................................................................................... 162
Result of Relayed Transmission .......................................................................................... 164
Useful Terms to Remember................................................................................................. 166
DHCP (Dynamic Host Configuration Protocol) ................................................................ 166
SMTP Authentication ....................................................................................................... 166
Chapter 6 Handling Communication Reservation Files
Editing a Communication Reservation File .......................................................... “File List” 168
Displaying a Communication Reservation File List ......................................................... 168
Reading the Reservation Report ..................................................................................... 169
Editing Communication Reservations...............................................“Change Time/Stn” 170
Deleting a Communication Reservation File ............................................... “Delete File” 172
Printing a Communication Reservation File .................................................. “Print File” 173
Adding Documents to a Communication Reservation File .................. “Add Document” 174
Resending an Incomplete Document .............................................“Retry Incomp. File” 175
Chapter 7 Program Destinations/Program Keys
Address Book ...................................................................................................................... 176
What is Address Book? ................................................................................................... 176
Items Allowed for Entry in the Address Book .................................................................. 176
Adding a Fax Number into the Address Book ..................“01 Add Telephone Number” 177
Adding an Email Address to Address Book ............................. “02 Add Email Address” 180
Editing Address Book ...................................................................... “03 Modify Station” 183
Deleting a Destination from Address Book....................................... “04 Delete Station” 184
Printing the Address Book List ........................................ “00 Print Address Book List” 185
Program Keys ...................................................................................................................... 186
What is Program Key?..................................................................................................... 186
Programmable Items ....................................................................................................... 186
Setting for Program Dialing ............................................................... “02 Program Dial” 187
Setting for Group Dialing ....................................................................... “01 Group Dial” 189 
						

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Editing a Group Dialing ............................................................. “03 Modify Group Dial”191
Deleting the Program Key Setting ..........................................“04 Delete Program/GRP”193
Printing the Program List........................................................... “00 Print Program List”194
Programming Email Manual Reception on Program Keys ..........“05 Manual POP RCV”195
Chapter 8 Reading Reports/Lists
Transaction Journal .............................................................................................................197
Printing Transaction Journal ............................................................................ “Journal”197
Viewing Communication Results on Touch Panel Display............................... “Journal”198
Reading Transaction Journal .......................................................................................... 199
Communication Journal....................................................................................................... 201
Address Book List................................................................................................................ 204
Printing Address Book List ............................................................ “Address Book List”204
Reading Address Book List ............................................................................................. 205
Program List ........................................................................................................................ 206
Printing Program List............................................................................... “Program List”206
Reading Program List ..................................................................................................... 207
Fax Parameter List ..............................................................................................................208
Printing Fax Parameter List........................................................... “Fax Parameter List”208
Reading Fax Parameter List ........................................................................................... 209
Individual XMT Journal ........................................................................................................ 210
Printing Individual XMT Journal ...................................................... “IND. XMT Journal”210
Reading Individual XMT Journal ..................................................................................... 211
Chapter 9 Solving Problems
Tips for Solving Problems.................................................................................................... 213
Information Codes ...............................................................................................................215
Power Failure ...................................................................................................................... 220
Checking the Telephone Line.............................................................................................. 221
Chapter 10 Appendix
Replacing the Verification Stamp ........................................................................................ 222
Specifications ...................................................................................................................... 224
Glossary .............................................................................................................................. 225
Index.................................................................................................................................... 226 
						

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Memo 
						

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 Chapter 1    Getting To Know Your Machine
Chapter 1
Getting To Know Your Machine
Menu Map
The main screen and menu for Fax features are as follows.
Address Book Screen
Email Screen
Refer to Sending an Email Procedure 
(see page 114).
Number Pad Screen
Refer to Manual Dialing (see page 20).Search Screen
Refer to Searching for a Destination 
(see page 24).
Basic Menu: 
See page 11.
More Menus: 
See page 12.
Redial: 
See page 27.
Monitor: 
See page 32.