Panasonic Digital Color Imaging Systems For Facsimile And Internet Fax Dp C266 Operating Instructions

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 Chapter 5    Internet Fax
Example of a Relayed Transmission Network 
An example of a Relayed transmission network using relay stations at two locations is shown below.
• This network has an initial sending station (New York) connected to relay stations (London and 
Singapore).
• Documents are transmitted from the relay stations (London/Singapore) to end receiving stations 
(Stockholm, Rome, Tokyo, Hong Kong, Sydney and others) via the telephone lines.
• This network uses relay stations at two locations.
• A single Relayed transmission request made from the initial sending station (New York) allows a 
document to be transmitted to the end receiving stations (Stockholm, Rome, Tokyo, Hong Kong, 
Sydney and others) via the relay stations (London, Singapore).
New York
Stockholm
Tel. No.: 46 8 111 1234
Rome
Tel. No.: 39 6 111 1234
Sydney
Tel. No.: 61 2 111 1234
Wellington
Tel. No.: 64 4 111 1234 To k y o
Tel. No.: 81 33 111 1234 Berlin
Tel. No.: 46 611 111 1234
New York
Email Address:  [email protected]
Host Name: newyork
Relay XMT Password: usa-rlyLondon
Email Address:  [email protected]
Host Name: london
Relay XMT Password: uk-rly
Hong Kong
Tel. No.: 852 23123456
Singapore
Email Address:  [email protected]
Host Name: singapore
Relay XMT Password: sg-rly
London
Singapore 
						

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Sample Entries in Address Book
„Table 1: Initial Sending Station (New York)
zTelephone number : 212 111 1234
zEmail address (SMTP) : [email protected]
zHost name : newyork
zRelay XMT password : usa-rly
„Table 2: Relay Station (London)
zTelephone number : 71 111 1234
zEmail address (SMTP) : [email protected]
zHost name : london
zRelay XMT password : uk-rly
Station NameEmail Address/Telephone NumberRelay Station 
Address
London [email protected]
Stockholm 46 8 111 1234 “London Relay”
Singapore [email protected]
Tokyo 81 33 111 1234
“Singapore Relay”
London Relay [email protected]
Singapore Relay [email protected]
Rome 39 6 111 1234 “London Relay”
Hong Kong 852 23123456
“Singapore Relay”
Sydney 61 2 111 1234“Singapore Relay”
Station NameEmail Address/Telephone NumberRelay Station 
Address
New York [email protected]
Stockholm 46 8 111 1234
“London Relay”
Singapore [email protected]
Tokyo 81 33 111 1234 “Singapore Relay”
Singapore Relay [email protected]
Rome 39 6 111 1234
“London Relay”
Hong Kong 852 23123456 “Singapore Relay”
Sydney 61 2 111 1234 “Singapore Relay”
London Relay [email protected] 
						

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„Table 3: Relay Station (Singapore)
zTelephone number : 65 111 1234 
zEmail address (SMTP) : [email protected]
zHost name : singapore
zRelay XMT password : sg-rly
Station NameEmail Address/Telephone NumberRelay Station 
Address
London [email protected]
Stockholm 46 8 111 1234 “London Relay”
New York [email protected]
Tokyo 81 33 111 1234
“Singapore Relay”
London Relay [email protected]
Rome 39 6 111 1234 “London Relay”
Hong Kong 852 23123456
“Singapore Relay”
Sydney 61 2 111 1234“Singapore Relay”
Singapore Relay [email protected] 
						

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Function Parameters for Relay Stations
Program the following parameters to use this machine as a relay station in Function Parameters:
ItemRequired Function ParametersExplanation
1 Fax Parameters
“142 Relay XMT”Selecting whether the machine will accept and perform G3 Relayed 
transmission.
• Invalid
Machine will not accept a Relay XMT request.
•Valid
Machine will accept a Relay XMT request.
2 Fax Parameters
“143 Relay XMT Report”Selecting how the Communication Journal for Relayed transmission is 
sent to the originator.
•Off
Does not send.
•Always
The Communication Journal is always sent after a Relay 
communication is completed or has failed.
•Inc Only
The Communication Journal is sent if the Relay communication to 
the destination has failed.
3 User Parameters
“40 Relay XMT Password”Enter a Relay XMT Password (up to 10 characters) to be used for the 
protection against unauthorized (outside) stations from accessing 
your machine to relay messages to a G3 fax machine via PSTN. This 
password should be given out to authorized people only.
As the relay password is transmitted in the header of Email, it should 
be differentiated from the Email address used by Email or Internet 
Fax. A relay password pre-programmed in this way would be easy to 
identify when Internet Fax is received.
4 User Parameters
“45 Relay Domain (01)” to “54 
Relay Domain (10)”Register up to 10 Domain Names (up to 30 characters) that your 
machine will accept Relayed transmission.
Requests to relay a message to another G3 fax machine via PSTN.
Ex: Registered Domain Names
 (01): panasonic.co.jp
 (02): abc.iFax.com
 (03): panasonic.com
zTo increase network security by protecting from third party 
access to the relay station, enter a relay-permitted domain 
name and an administrator’s Email address for every relay 
station.
zIf the whole domain name is left blank, Internet Fax will 
receive Relayed transmission requests from all the domain 
names. 
						

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zFor more details on the Function Parameters, refer to Fax/Email Settings in the Operating Instructions (For 
Function Parameters) of provided CD-ROM.
Settings for Initial Sending Station
To use the machine as an initial sending station, program the following parameters in Function 
Parameters:
5 User Parameters
“30 Manager’s Email Addr”
Register the department manager’s Email address for supervising, 
and cost control purposes. Once registered, the machine will send an 
Email notification to the Email address for each Relayed XMT 
Request received from a remote station. The following information is 
sent.
(From: The Email address of the originating station)
(To:  The telephone number of the destination G3 fax machine)
ItemRequired Function ParametersExplanation
1 Fax Parameters
“140 LAN RLY XMT Request”
Select “Va li d” to use this machine as an initial sending station.
• Invalid
Select to disable Relayed transmission.
•Valid
Select to enable Relayed transmission.
ItemRequired Function ParametersExplanation 
						

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 Chapter 5    Internet Fax
Adding End Receiving Stations for Relayed Transmission
You can add end receiving stations to the Address Book by the following procedure.
zIf broadcasting to multiple end receiving stations is required, use group dialing (see page 189).
zThe Function Parameter “140 LAN RLY XMT Request” (Fax/Email Settings > Fax Parameters) must have 
been set to “Va l i d” to have a LAN Relayed transmission request pre-programmed in the Address Book. For 
more operational details, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) 
of provided CD-ROM.
zFor instructions on registration in the Address Book, refer to Address Book (see page 176).
zYou cannot use the address registered for Relayed transmission for Confidential communication, Sub-address 
communication, and Password transmission. Register an address without a relayed station (see page 177).
1Press the Function key.
2Select “Fax/Email Settings”.
3Select “00 Address Book”.
4Select “01 Add Telephone Number”.
5Enter a fax number, and then select 
“OK”.
zSelect “Clear” to delete the fax number one 
digit at a time.
zFor instructions on using the onscreen 
Keyboard, refer to Manual Dialing (see 
page 20). 
						

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6Enter a station name, and then select 
“OK”.
zEnter a station name up to 15 characters.
zFor instructions on using the onscreen 
Keyboard, refer to Using the Keyboard in 
the Operating Instructions (For Function 
Parameters) of provided CD-ROM.
7Enter a Key Name, and then select 
“OK”.
zKey Names are displayed on the Touch 
Panel Display to select destinations.
zFor instructions on using the onscreen 
Keyboard, refer to Using the Keyboard in 
the Operating Instructions (For Function 
Parameters) of provided CD-ROM.
8Select whether to add a station to 
“Favorites”.
9Select a relay station or enter the 
Email address of a relay station, and 
then select “OK”.
zThis screen appears when the Function 
Parameter “140 LAN RLY XMT Request” 
(Fax/Email Settings > Fax Parameters) has 
been set to “Va l i d”.
zOnly one destination can be programmed as 
a relay station.
z
Before you select a relay station, you must 
pre-program an Email address in “
40 Relay 
XMT Password
” as the user name as 
follows: 
“
Relay XMT Password “@” the host and 
domain names registered with the DNS 
server
”
Ex: [email protected]
zPress the Reset key to return the machine 
to the initial screen of the currently active 
mode.
Select to display the 
station in “Favorites”.
Select not to display the 
station in “Favorites”. 
						

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 Chapter 5    Internet Fax
Relayed Transmission from Inter net Fax
Documents can be transmitted to fax stations on the telephone line via Internet Fax relay stations.
zThis function is available when the Function Parameter “140 LAN RLY XMT Request” (Fax/Email Settings > 
Fax Parameters) is set to “Valid”.
1Place original(s).
zRefer to Placing Originals (see page 14).
2Press the Fax key.
3Select “More Menus”.
4Select “Lan Relay XMT”.
5Select a relay station or enter the 
Email address of the relay station.
zOnly one destination can be programmed as 
a relay station.
zFor instructions on how to enter 
destinations, refer to Entering an Email 
Address (see page 116).
6Press the Start key.
Internet Mail Server
PCLAN
Internet Fax
G3 Fax Internet Fax
PSTN
G3 Fax
G3 Fax 
						

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7Select an end receiving station to 
which the relay station relays.
zFor instructions on how to enter destinations, 
refer to 
Entering a Destination (see page 
20)
.
zMultiple stations can be programmed as end 
receiving stations.
8Press the Start key.
Email is sent to the relay station with the fax 
number of the end receiving station.
When the relay station completes the 
transmission to the end receiving station, a 
communication journal is delivered.
zIf the transmission fails, an error response is 
delivered from the mail server and printed 
on this machine.
The error response contains an error 
message and a copy of the first page of the 
document to alert you of the transmission 
failure.
For more details, refer to When Email 
Transmission Fails (see page 134).
zRelayed transmission requests can be pre-
programmed in the Address Book beforehand to 
ease later operational complexities. Refer to 
Adding End Receiving Stations for Relayed 
Transmission (see page 156). 
						

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 Chapter 5    Internet Fax
Relayed Transmission from PC
Using your Email application, you can send any document(s) from your PC as a TIFF-F attachment to 
one or multiple G3 fax machines automatically through the Internet Relay Station.
The Internet Relay Station (your machine) must be properly setup with all the required parameters.
Internet Mail Server
PC PCLAN
Internet Relay 
Station
G3 Fax
PSTNEnd Receiving 
Sta t io n
G3 Fax
G3 Fax