Palmone VII Wireless Handheld Instructions Manual

							Chapter 4 Page 73
During the search, you can tap Stop at any time if the entry you 
want appears before your handheld finishes the search. To con-
tinue the search after you tap Stop, tap Find More.
4. Tap the text that you want to review.
Using Phone Lookup
Phone Lookup displays the Address list screen and lets you add 
information from that list to a record.
To use Phone Lookup:
1. Display the record in which you want to insert information. It can 
be in Date Book, To Do List, Memo Pad, Mail, or iMessenger®.
2. Tap the Menu icon  .
3. Tap Options, and then tap Phone Lookup.
4. Spell the last name of the name you want to find. 
The list scrolls to the first record in the list that starts with the 
first letter you enter. Continue to spell the name you’re looking 
for, or when you see the name, tap it. Note that in Mail and 
iMessenger, only names with e-mail addresses appear. 
						

							Page 74  Using Your Basic Applications
5. Tap Add.
The name you selected, along with the other information associated 
with it, is pasted into the record you selected in step 1. In Mail and 
iMessenger, Phone Lookup inserts only the e-mail address.
Phone Lookup tips
Write the Graffiti Command stroke /L to activate the Phone Lookup 
feature. You can also activate it in the following circumstances:
nWhile entering text: For example, to insert the full name and phone 
number for someone with the last name “Williams,” write the 
Graffiti characters for “Wi” and then the Phone Lookup 
Command stroke /L.
Assuming you have only one Address Book record that begins 
with “Wi,” your handheld inserts the full name “Fred Williams” 
(and its associated information). If you have more than one name 
that begins with “Wi,” the Phone Lookup screen appears and 
highlights the first record that begins with “Wi.”
nFor selected text: Drag to highlight the text, and then write the Phone 
Lookup Command stroke /L. Your handheld replaces the selected 
text and adds the name and its associated information.
Looking up names to add to expense records
In Expense, Lookup displays the names in your Address Book that 
have data in the Company field. You can add these names to a list of 
attendees associated with an Expense record.
To add names to an Expense record:
1. Tap the Expense record to which you want to add names.
2. Tap Details.
3. Tap Who. 
						

							Chapter 4 Page 75
4. Tap Lookup.
The Attendees Lookup screen displays all the names in your 
Address Book that have data in the Company field.
5. Select the name you want to add, and then tap Add.
The name appears in the Attendees screen.
6. Repeat steps 4 and 5 to add more names.
7. Tap Done.
8. Tap OK.
Sorting lists of records
You can sort lists of records in various ways, depending on the 
application. Sorting is available in applications that have list screens: 
Address Book, To Do List, Memo Pad, and Expense.
Note:You can also assign records to categories. See “Categorizing 
records” earlier in this chapter.
To sort records in To Do List and Expense:
1. Open the application to display the list screen.
2. Tap Show.
3. Tap the Sort by pick list and select an option.
4. Tap OK.
To sort records in Address Book and Memo Pad:
1. Open the application to display the list screen.
2. Tap the Menu icon  .
3. Tap Options, and then tap Preferences.
Tap here 
						

							Page 76  Using Your Basic Applications
4. Do one of the following:
Address Book: Tap the setting you want.
Memo Pad: Tap the Sort by pick list and select Alphabetic or 
Manual.
5. Tap OK.
To sort the Memo list manually, tap and drag a memo to a new 
location in the list. 
Note:To make the list of your memos appear in Palm Desktop 
software as you manually sorted it on your handheld, open 
Memo Pad in Palm Desktop software and click List by. Then 
select Order on handheld.
Making records private
In all basic applications except Expense and Mail, you can make 
individual records private. Private records remain visible and 
accessible, however, until you select the Security setting to hide or 
mask all private records. See “Security” in Chapter 3 for more 
information.
Hiding or masking private records
You can hide or mask all records that you mark as private. Masked 
records appear as grey placeholders in the same position they would 
appear if they were not masked, and are marked with a lock icon. 
Hidden records disappear completely from the screen. If you define a 
password for your handheld, you must enter it to display private 
records.
Address Book Memo Pad 
						

							Chapter 4 Page 77
To hide all private records:
1. Tap the Applications icon  .
2. Tap Security.
3. Tap the Current Privacy pick list and select Hide Records.
4. Tap OK to confirm that you want to hide private records. 
To mask all private records:
1. Tap the Applications icon  .
2. Tap Security.
3. Tap the Current Privacy pick list and select Mask Records.
4. Tap OK to confirm that you want to mask private records. 
Tap Hide 
Records
Tap Mask 
Records 
						

							Page 78  Using Your Basic Applications
To display private records:
1. Do one of the following:
Tap the Applications icon  , tap Security, then tap the Cur-
rent Privacy pick list and select Show Records.
If you do not have a password, hidden and masked records be-
come visible. 
If you have a password, the Show Private Records dialog box 
appears. Go to step 2.
2. Enter your password and then tap OK.
To make a record private:
1. Display the entry that you want to make private. 
2. Tap Details. 
3. Tap the Private check box to select it.
4. Tap OK.
Attaching notes
In all basic applications except Memo Pad, you can attach a note to a 
record. A note can be up to several thousand characters long. For 
example, for an appointment in Date Book, you can attach a note with 
directions to the location.
To attach a note to a record:
1. Display the entry to which you want to add a note. 
2. In Address Book only: Tap Edit.
3. Tap Details. 
4. Tap Note.
5. Enter your note.
Tap Show 
Records 
						

							Chapter 4 Page 79
6. Tap Done.
A small note icon appears at the right side of any item that has a note.
To review or edit a note:
1. Tap the Note icon  .
To delete a note:
1. Tap the Note icon  .
2. Tap Delete.
3. Tap Yes.
Choosing fonts
In all basic applications except Expense, you can change the font style 
to make text easier to read. You can choose a different font style for 
each application.
Note icon
Small fontLarge font
Bold font 
						

							Page 80  Using Your Basic Applications
To change the font style:
1. Open an application.
2. Tap the Menu icon  . 
3. Tap Options, and then tap Font.
4. Tap the font style you want to use.
5. Tap OK.
Tap here for small fontTap here for large fontTap here for bold font 
						

							Chapter 4 Page 81
Application-specific tasks
Date Book
When you open Date Book, the screen shows the current date and a 
list of times for a normal business day. 
Scheduling an event
A record in Date Book is called an “event.” An event can be any kind 
of activity that you associate with a day. You can enter a new event on 
any of the available time lines. 
When you schedule an event, its description appears on the time line, 
and its duration is automatically set to one hour. You can easily 
change the start time and duration for any event.
Note:It’s possible to schedule events that overlap, but Date Book 
makes it easy to find such conflicts. See “Spotting event 
conflicts” later in this chapter.
You can also schedule events in your Date Book that occur on a 
particular date but have no specific start or end times, such as 
birthdays, holidays, and anniversaries. These are referred to as 
“untimed events.” Untimed events appear at the top of the list of 
times, marked with a diamond. You can have more than one untimed 
event on a particular date.
You can also schedule a repeating event, such as a weekly meeting, 
and continuous events, such as a three-day conference or a vacation.
To schedule an event for the current day:
1. Tap the time line that corresponds to the beginning of the event.
Tap a time 
line
Enter event Time bar 
shows 
duration 
						

							Page 82  Using Your Basic Applications
2. Enter a description of the event. You can enter up to 255 characters.
3. If the event is one hour long, skip to step 7. If the event is longer or 
shorter than an hour, tap the time of the event to open the Set Time 
dialog box. 
Tip:You can also open the Set Time dialog (to select a start 
time) by making sure no event is selected, and then 
writing a number on the number side of the Graffiti 
writing area.
4. Do one of the following:
Tap the time columns on the right side of the Set Time dialog to 
set the Start Time, then tap the End Time box and tap the time 
columns to set the End Time.
Tap All Day to automatically insert the start and end time of the 
event as defined in your Date Book preferences.
5. Tap OK.
Tap the 
time of an 
event
Start Time 
highlightedTap to scroll to 
earlier hours
Tap to scroll to 
later hours
Tap to change 
hours
Tap to change 
minutesTap to automatically 
fill the start and end 
times