Palmone VII Wireless Handheld Instructions Manual

							Chapter 4 Page 113
2. Tap each Currency pick list and select the country whose currency 
you want to display on that line.
3. Tap OK to close the Select Currencies dialog box.
4. Tap OK.
To change your default currency:
1. Open Expense.
2. Tap the Menu icon  . 
3. Tap Options, and then tap Preferences.
4. Tap the Default Currency pick list.
5. Tap the currency symbol you want to appear in Expense.
6. Tap OK.
Defining a custom currency symbol
If the currency you want to use is not in the list of countries, you can 
create your own custom country and currency symbol. 
To define a custom currency symbol:
1. Tap the Menu icon  .
2. Tap Options, and then tap Custom Currencies.
3. Tap one of the four Country boxes.
4. Enter the name of the country and the symbol that you want to 
appear in Expense.
Tap a Country 
box 
						

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5. Tap OK to close the Currency Properties dialog box.
6. Tap OK.
Note:If you want to use your custom currency symbol as the default 
for all Expense items, select the symbol in the Preferences 
dialog box. If you want to use your custom currency symbol 
only for a particular Expense item, select the symbol in the 
Receipt Details dialog box associated with that item.
Show Options
Show Options define the sort order and other settings that relate to 
your Expense items.
To open the Show Options dialog box:
1. In the Expense list, tap Show.
2. Select any of the options.
3. Tap OK.Sort by
Enables you to sort expense items by date or 
type.
Distance
Enables you to display Mileage entries in miles 
or kilometers.
Show currency
Shows or hides the currency symbol in the 
Expense list.
Tap Show 
						

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Transferring your data to Microsoft Excel
After you enter your expenses into the Expense application on your 
handheld, Palm Desktop software enables you to view and print the 
data with your computer. 
Note:You need Microsoft Excel version 5.0 (or later) to view and 
print your Expense data using one of the provided templates. 
Microsoft Excel is not included with the Palm VII handheld 
package. The procedures in this section also assume that you 
have installed Palm Desktop software. See “Palm Desktop 
organizer software” in Chapter 1 for more information.
Displaying the euro on your desktop computer
When you perform a HotSync operation, the euro symbol is 
transferred to your Desktop application like any other piece of data on 
your handheld. The symbol appears in your Desktop application, 
however, only if you are using fonts that support the euro symbol.
These fonts are part of the operating system on your desktop 
computer. They do not reside with your Desktop application, and 
they are not produced by Palm, Inc. 
Operating 
SystemEuro Support
Mac OS
Contained in Mac OS 8.5 or higher. For more 
information, visit the following web site:
http://til.info.apple.com/techinfo.nsf/artnum/n22222
Windows 95 Download free font upgrades from the Web. For 
more information, visit the following web site: 
http://www.microsoft.com/windows/euro.asp
Windows 98
Includes all the necessary fonts and drivers.
Windows NT 4.0
Download free font upgrades from the Web. For 
more information, visit the following web site:
http://www.microsoft.com/windows/euro.asp
Windows 2000
Includes all the necessary fonts and drivers. 
						

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Printing the euro
Even with operating system support, problems may arise while 
printing documents that contain the euro. When a font is present on 
both the printer and the computer, the printer font is used by default 
to increase printing speed. If the printer font does not include the euro, 
a box prints instead of the euro symbol.
You can work around this problem by sending a bitmap image 
of the euro to the printer or by not using the printers built-in fonts 
(if allowed). 
Creating or printing an expense report
You can use Palm Desktop software to view and print your Expense 
data in a Microsoft Excel spreadsheet. 
To create or print an expense report:
1. Perform a HotSync operation to transfer your latest Expense data 
to your computer. 
2. Click Expense in Palm Desktop software to open Microsoft Excel 
and the Expense Report configuration dialog box. 
Note:If you launch Expense from the Start menu instead of 
Palm Desktop software, you must first choose your 
handheld user name.
3. Click the expense category that you want. 
Tip:You can press Ctrl+click to select multiple categories. To 
print the expenses associated with all of your Expense 
categories, select All in the Categories group.
4. If you want to define an end date for the expense report, enter the 
date in the End Date box.
Click to select 
Categories 
						

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Note:If you do not specify an end date, all expense entries for 
the selected categories appear — up to the date of the last 
HotSync operation.
5. Do one of the following:
Click Print to display the expense report in the Print Preview 
window, and then click Print in the Microsoft Excel window to 
print your expense report.
Click Create to display a Microsoft Excel spreadsheet contain-
ing your expense data. Your data appears in Microsoft Excel 
spreadsheet form. You can enter information, make formatting 
changes, and save and print the file in the normal manner.
Using expense report templates
Palm Desktop software includes several expense report templates. 
When you use one of these templates, you can edit your expense data 
in Microsoft Excel. 
The templates have the extension .xlt and are stored in the template 
folder in the Palm Desktop software directory on your computer. To 
see what a template looks like before you use it, open the template in 
Microsoft Excel. For example, the template Sample2.xlt looks like this: 
						

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If you want to streamline or customize your expense reports, you can 
change these templates. For example, you can add your company 
name to a template. See Appendix C for information on changing 
templates.
To view your expense data using a Microsoft Excel template:
1. Display your expense data in a Microsoft Excel spreadsheet as 
described in the previous procedure.
2. Click Options. 
						

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3. Enter name, department, and other information as necessary for 
your expense report.
4. Click the Templates menu; then select an expense template.
Note:If you want to create your own custom expense template 
and have it appear in the Templates menu, see Appendix 
C for more information.
5. Click OK.
Expense menus
Expense menus are shown here for your reference, and Expense 
features that are not explained elsewhere in this book are described 
here.
See “Using menus” in Chapter 1 for information about choosing menu 
commands.
Record menu
Options menu
Choose expense 
template
Enter name and 
other information 
						

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Preferences
nUse automatic fill: Lets you select an expense 
type by writing the first letter of an expense 
type in the Graffiti writing area. For example, 
if you write the letter “T,” it enters the “Taxi” 
expense type. Writing “T” and then “E” enters 
“Telephone” which is the first expense type 
beginning with the letters “TE.” 
About Expense
Shows version information for Expense. 
						

							Chapter 5 Page 121
Chapter 5
Web Clipping Applications
and the iMessenger
® Application
Your handheld is a wireless device
Your Palm VII™ handheld is equipped with an internal transmitter 
and an antenna. These components enable your handheld, like a 
cellular phone, to use a radio frequency to transmit and receive 
information over the airwaves.
You don’t need a modem or a wired connection to a computer to use 
your handheld as a wireless device, but you must activate the 
Palm.Net™ wireless communication service. See “Activating the 
Palm.Net wireless communication service” in Chapter 1 for more 
information.
After you activate the service, you have access to two wireless features 
that enhance your ability to stay connected: web clipping and wireless 
Internet messaging. This chapter describes those features and explains 
how to use them.
Important:
Whenever you use the wireless features of your 
handheld, please observe the guidelines or prohibitions 
on the use of wireless devices in your current location. For 
example, when you are on an airplane, do not raise the 
antenna or use the wireless features at times when the 
Federal Aviation Administration (FAA) or airline 
regulations prohibit the use of cellular phones. You can, 
of course, use all other applications of your handheld in 
accordance with airline regulations for electronic devices.
Web clipping applications
Web clipping is a fast and simple way to retrieve specific information 
from the Internet. It is a simple process of query-and-response: You 
submit a request for specific information from the Internet and tap a 
button that transmits your request; within seconds, you receive a 
response.  
						

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Web clipping applications
Just as your web browser gives you access to many different web sites, 
your handheld gives you access to many different “sites” for web 
clipping — as many as you care to add and your handheld can store. 
If you have already set up your handheld, you have some already.
These “sites” are called web clipping applications. They were created by 
third-party developers, but you open them and use them just as you 
would a basic Palm VII application like Address Book. 
Web clipping applications give you access to a wide spectrum of 
practical Internet information. Each web clipping application is 
designed to let you query the Internet for a specific kind of 
information. 
For example, the web clipping applications available to you when you 
set up your handheld and install Palm™ Desktop organizer software 
give you access to the following kinds of information: traffic and 
weather conditions; airline, hotel, and restaurant information; 
locations of automatic teller machines; driving directions; stock 
market data; movie listings; availability of tickets to local events; 
business and general news; definitions, spelling, and synonyms of 
words; and business and residential phone numbers, addresses, and 
e-mail addresses.
Web clipping, not web browsing
It’s impractical to browse the Internet from a small handheld 
computer and look at elaborate, animated, graphics-laden web pages 
on a screen the size of your handheld’s. As a way to access Internet 
information, web clipping offers you the following advantages:
nConvenience: Because your handheld is a wireless device, you can 
be walking down the street while accessing the Internet.
nFocus: Web clipping applications focus on retrieving small pieces 
of specific, up-to-date information.