Palmone VII Wireless Handheld Instructions Manual

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IR HotSync operations
Your handheld is equipped with an infrared (IR) port that supports 
the IrCOMM implementation of the standards for infrared 
communication established by the Infrared Data Association (IrDA). 
This means that not only can you beam data to another Palm OS 
handheld that’s equipped with an IR port, but you can also beam data 
to a cell phone and any other device that supports the IrCOMM 
implementation of the IrDA standards. 
Most importantly, you can use the IR port to perform HotSync 
operations; you don’t need your cradle. This is especially useful if you 
travel with an infrared-enabled laptop. You simply enable infrared 
communication on your laptop and handheld and follow the steps in 
“Performing an IR HotSync operation” later in this section.
Preparing your computer for infrared communication
Before you can perform a HotSync operation using the IR port, the 
computer with which you want to synchronize must fulfill these 
requirements:
nYour computer must support the IrCOMM implementation of the 
IrDA standards.
nYour computer must have an enabled infrared port that’s built into 
the computer, or an enabled infrared device attached to the 
computer. 
Desktop computers are likely to require an infrared device attached to 
a physical COM port. Laptops are likely to have a built-in IR port, so 
no external device is necessary. Your computer must also have an 
installed infrared driver.
Check your computer’s documentation to learn if the computer 
supports infrared communication. If your computer is a Macintosh 
G3, or uses Microsoft Windows 98 or Windows 2000, infrared 
communication is built into the operating system. Some versions of 
the Macintosh iMac also have built-in infrared communication.
The following procedure explains how to find out if your Windows 95 
computer has an infrared driver installed. 
To check if your Windows 95 computer supports infrared communication:
1. In the Windows taskbar, click Start.
2. Choose Settings, and then choose Control Panel. 
						

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3. In the Control Panel, look for the Infrared icon.
If the icon is there, your computer is enabled for infrared 
communication. If it isn’t there, you need to install an infrared driver.
Note:If you have an external infrared device attached to your 
computer, a driver is probably included with the device. 
Consult the documentation included with the device for 
information on installing the required driver.
To install a Windows 95 infrared driver:
1. Click the HotSync Manager icon   in the Windows system tray 
and choose Setup. Click the tabs and note the COM ports being 
used by the HotSync Manager. You need this information later.
2. Go to this web site:
http://www.microsoft.com/windows/downloads
3. Follow the links to the Windows 95 IrDA 2.0 (Infrared Driver), and 
follow the instructions to download the driver.
4. Close your Internet browser if it’s in the way.
5. Find the file W95ir.exe on your computer.
Before you go to the next step, be sure this file is in a folder 
where you want to store the infrared driver.
6.  Double-click W95ir.exe.
A window lists the files that are unzipping onto your hard disk. 
When the title bar displays Finished, close this window.
7. Double-click Setup.exe to begin installation. This file is in the 
folder where you unzipped W95ir.exe. 
The Add Infrared Device Wizard appears. 
8. Click Next.
9. Accept the defaults provided until the Wizard asks you to select an 
infrared port. Be sure to select an available communications port. 
Do not select the port that the HotSync Manager currently uses.
10. Continue the rest of the installation using the defaults provided.
If an alert appears telling you that there is a communication 
port conflict, click OK and proceed.
After you install the infrared driver, check the ports used by your 
computer for infrared communication. 
						

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To check the ports used for infrared communication:
1. In the Windows taskbar, click Start, choose Settings, and then 
choose Control Panel.
2. Double-click Infrared.
3. Click the Options tab.
4. Select Enable infrared communication.
The COM port displayed in the drop-down box is the port 
where your infrared device is attached. It should be different 
from any port used by the HotSync Manager.
5. Make a note of which port is listed as “providing application 
support.” You need this information to configure the HotSync 
Manager for infrared communication.
This port (COM4 in this example) is the simulated port, the 
channel through which the actual infrared communication 
takes place between your computer and your handheld.
6. Deselect any other check boxes in the Options tab.
7. Click Apply and OK. 
						

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Configuring HotSync Manager 
for infrared communication
Next, you need to go to the HotSync Manager and specify the 
simulated port used for infrared communication.
To configure HotSync Manager for infrared communication:
1. Click the HotSync Manager icon   in the Windows system tray.
2. Make sure Local is checked on the menu.
3. Choose Setup.
4. Click the Local tab.
5. In the Serial Port drop-down box, select the COM port that was 
given as the simulated port in the Options tab of the Infrared 
Monitor (in this example, COM4).
6. Click OK.
The HotSync Manager is now communicating with the simulated port 
defined for infrared communication. This means that you cannot use 
your cradle again until you reconfigure the HotSync Manager to 
communicate with the port defined for cradle synchronization. 
						

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Performing an IR HotSync operation
After you complete the steps to prepare for performing an IR HotSync 
operation, it is easy to perform the actual operation. 
To perform an IR HotSync operation:
1. In the Applications Launcher, tap the HotSync icon.
2. Tap Local.
3. Tap the pick list below the HotSync icon and select IR to a 
PC/Handheld.
4. Position the IR port of your handheld within a couple of inches of 
the infrared port of your computer.
5. Tap the HotSync icon to start the IR HotSync operation.
Returning to cradle HotSync operations
It’s easy to return to using the cradle for HotSync operations.
To return to cradle HotSync operations:
1. If needed, connect the cradle to a serial (COM) port of your 
computer.
2. Click the HotSync Manager icon   in the Windows system tray.
3. Choose Setup, and then click Local.
4. Select the COM port where your cradle is connected.
5. Click OK.
Now, the next time you want to perform a HotSync operation, just 
press the HotSync button on the cradle, as you always did in the past.
Tap here 
to start IR 
HotSync 
operation 
						

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You can leave the HotSync application on your handheld set to 
perform IR HotSync operations and still use the cradle. This is useful 
if you perform HotSync operations with both your desktop computer 
and a laptop that you travel with. When you travel, you don’t have to 
carry a cradle or cable because your handheld is set to perform IR 
HotSync operations. When you’re in the office, just place your 
handheld in the cradle and press the HotSync button.
Conducting a HotSync operation via modem
You can use a modem to synchronize your handheld when you are 
away from your computer.
Note:The first HotSync operation must be local, using the cradle. 
After that, you can perform a modem HotSync operation.
To perform a HotSync operation via modem, you need the following:
nA modem connected to your computer
nPalm Desktop software configured for use with the modem
nA modem, for example, a PalmModem accessory, connected to 
your handheld
nA configuration for the kind of modem connection (Serial to 
Modem or IrCOMM to Modem) you want to make. See 
“Connection preferences” in Chapter 8 for more information.
Preparing your computer
You must perform a few steps to prepare your computer for a modem 
HotSync operation. Perform these steps before you leave your office 
so that your computer is ready to receive a call from your handheld. 
To prepare your computer for a modem HotSync operation: 
1. Confirm that the computer modem is connected and turned on, 
and that no communications applications, such as fax or telephony 
software, are running on a COM port.
Note:To avoid conflicts with the COM port, make sure the 
computer is disconnected from all online services, such as 
America Online (AOL) and CompuServe.
2. Start HotSync Manager if it is not already running, and from the 
HotSync Manager menu, choose
 Modem. 
						

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3. Adjust the following options as needed. 
Serial Port: Identifies the port for the modem. If you are unsure 
of the port assignment, look at the Modem Properties in the 
Windows Control Panel.
Speed: Determines the speed at which data is transferred. Try 
the As Fast As Possible rate first, and adjust downward if you 
experience problems. This setting allows Palm Desktop soft-
ware and your handheld to find and use the fastest speed.
Modem: Identifies the modem type or manufacturer. Refer to 
your modem manual or face plate for its type or settings. If 
you’re not sure of your modem type or your modem doesn’t 
match any that appear in the list, select Hayes Basic.
Setup String: Identifies the setup string for your particular mo-
dem. Not all modems require a setup string. Refer to your mo-
dem manual and enter the setup string if recommended by the 
manufacturer.
4. Click OK. 
						

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Preparing your handheld
There are a few steps you must perform to prepare your handheld for 
a modem HotSync operation. 
To prepare your handheld for a modem HotSync operation:
1. Tap the Applications icon  . 
2. Tap the HotSync icon  . 
3. Tap Modem.
4. Tap the pick list below the icon and select a modem configuration.
Note:If you need to create a configuration, tap the Menu icon 
and then select Options and Connection Setup. See 
“Connection preferences” in Chapter 8 for more 
information. 
5. Tap the Enter phone # field.
Tap here 
Select a modem 
configuration 
						

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Note:If you plan to connect to your company’s dial-in server 
(network modem) instead of connecting to a computer 
modem, see “Conducting a HotSync operation via a 
network” later in this chapter.
6. Enter the telephone number to access the modem connected to 
your computer.
7. If needed, enter a dial prefix (such as “9”) to access an outside line, 
and then tap the Dial Prefix check box.
Tip:You can enter a comma in the field to introduce a “pause” 
in the dialing sequence. Each comma equals a two second 
pause.
8. If the phone line you’re using for the handheld has Call Waiting, 
select the Disable call waiting check box to avoid an interruption 
during the modem HotSync operation. 
9. If you want to use a calling card to place the call, select the check 
box and enter the calling card number. 
10. Tap OK.
Selecting the conduits for a modem HotSync operation
The Conduit Setup dialog box on your handheld enables you to define 
which files and/or applications synchronize during a modem 
HotSync operation. You can use these settings to minimize the time 
required to synchronize data with a modem. 
To change the Conduit Setup for a modem HotSync operation:
1. Tap the Applications icon  . 
2. Tap the HotSync icon  . 
3. Tap the Menu icon  . 
Tap here  
						

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4. Tap Options, and then tap Conduit Setup.
5. Tap the check boxes to deselect the files and applications that you 
do not want to synchronize during a modem HotSync operation. 
The default setting is to synchronize all files. 
Note:Applications that do not have a database (such as games) 
do not synchronize — even if you select the item in the 
Conduit Setup dialog box. 
6. Tap OK.
Performing a HotSync operation via a modem
After you prepare your computer and handheld, and select your 
Conduit Setup options, you are ready to perform a modem HotSync 
operation.
To perform a modem HotSync operation:
1. Tap the Applications icon  . 
2. Tap the HotSync icon  . 
3. Tap the Modem icon   to dial the Palm Desktop modem and 
synchronize the applications.
4. Wait for the HotSync operation to complete. 
See “HotSync problems” in Appendix B if you have any problems 
conducting a successful HotSync operation.