Palmone VII Wireless Handheld Instructions Manual
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Page ii Copyright Copyright © 1998-2000 Palm, Inc. or its subsidiaries. All rights reserved. Graffiti, HotSync, iMessenger, Palm OS, PalmConnect, and PalmModem are registered trade- marks, and the HotSync logo, Palm, the Palm logo, Palm VII, the Palm VII logo, and Palm.Net are trademarks of Palm, Inc. or its subsidiaries. Other product and brand names may be trademarks or registered trademarks of their respective owners. Disclaimer and Limitation of Liability Palm, Inc. and its subsidiaries assume no responsibility for any damage or loss resulting from the use of this handbook. Palm, Inc. and its subsidiaries assume no responsibility for any loss or claims by third parties which may arise through the use of this software. Palm, Inc. and its subsidiaries assume no responsibility for any damage or loss caused by deletion of data as a result of malfunction, dead battery, or repairs. Be sure to make backup copies of all important data on other media to protect against data loss. Important: Please read the End User Software License Agreement included with this product before using the accompanying software program(s). Using any part of the soft- ware indicates that you accept the terms of the End User Software License Agreement. Palm™ Desktop organizer software Palm™ Desktop organizer software is supplied on a CD-ROM disc. If you do not have access to a CD-ROM drive for your computer, you may download the Palm Desktop software from http://www.palm.com. P/N: 406-1606 A/N: 423-1606
Contents Page iii Contents About This Book ......................................................................................... 1 Chapter 1: Introduction to Your Palm VII™ Handheld Getting to know your Palm VII handheld.........................................3 What is a Palm VII handheld?..........................................................3 System requirements .........................................................................4 Palm VII components ........................................................................5 Installing the batteries .......................................................................9 Replacing batteries .............................................................................9 Setting up your handheld and charging the transmitter ...........10 Upgrade information .......................................................................10 Palm Desktop organizer software .................................................12 Using your handheld with another PIM ......................................14 Palm.Net wireless features .............................................................14 Tapping and typing ............................................................................17 Tap with the stylus to get things done ..........................................17 Elements of the interface .................................................................18 Opening applications ......................................................................19 Using menus .....................................................................................22 Four ways to enter data ...................................................................24 Customizing your handheld .............................................................28 Chapter 2: Entering Data in Your Palm VII™ Handheld Using Graffiti writing to enter data ..................................................31 Writing Graffiti characters ..............................................................31 Graffiti tips ........................................................................................33 The Graffiti alphabet ........................................................................34 Writing capital letters ......................................................................35 Writing numbers ..............................................................................35 Graffiti numbers ...............................................................................36 Writing punctuation marks ............................................................36 Additional Graffiti punctuation .....................................................37 Writing symbols and extended characters ...................................37 Writing accented characters ...........................................................38 Accent strokes ...................................................................................38 Additional non-English characters ................................................38 Navigation strokes ...........................................................................39 Graffiti ShortCuts .............................................................................39 Using the onscreen keyboard ............................................................40 Using your computer keyboard ........................................................41 Importing data.....................................................................................41
Page iv Handbook for the Palm VII™ Handheld Chapter 3: Managing Your Applications Using the Applications Launcher .................................................... 43 Selecting applications...................................................................... 43 Switching between applications .................................................... 43 Categorizing applications............................................................... 43 Changing the Applications Launcher display............................. 44 Choosing preferences......................................................................... 45 Installing and removing applications.............................................. 46 Installing add-on applications ....................................................... 46 Installing games ............................................................................... 48 Removing applications ................................................................... 49 Removing Palm Desktop software................................................ 50 Security................................................................................................. 50 Assigning a password ..................................................................... 50 Changing or deleting a password ................................................. 51 Locking your handheld .................................................................. 52 Recovering from a forgotten password ........................................ 53 Chapter 4: Using Your Basic Applications Overview of basic applications ........................................................ 56 Date Book .......................................................................................... 56 Address Book ................................................................................... 57 To Do List.......................................................................................... 58 Memo Pad ......................................................................................... 59 Calculator.......................................................................................... 59 Expense ............................................................................................. 60 Common tasks .................................................................................... 61 Creating records............................................................................... 61 Editing records ................................................................................. 61 Deleting records ............................................................................... 63 Purging records................................................................................ 64 Exchanging and updating data: HotSync operations ................ 65 Categorizing records ....................................................................... 67 Finding records ................................................................................ 71 Sorting lists of records..................................................................... 75 Making records private................................................................... 76 Attaching notes ................................................................................ 78 Choosing fonts ................................................................................. 79 Application-specific tasks ................................................................. 81 Date Book .......................................................................................... 81 Address Book ................................................................................... 95 To Do List........................................................................................ 100 Memo Pad ....................................................................................... 105
Contents Page v Calculator ........................................................................................108 Expense ............................................................................................110 Chapter 5: Web Clipping Applications and the iMessenger ® Application Your handheld is a wireless device ................................................121 Web clipping applications ............................................................121 Wireless Internet messaging: the iMessenger application .......124 The Palm.Net wireless communication service .........................124 Improving signal strength ............................................................127 Using web clipping applications ....................................................129 Opening web clipping applications ............................................129 Working with web clipping applications ...................................130 Web clipping application menus .................................................136 Using the iMessenger application ..................................................137 The iMessenger application differs from the Mail application137 Opening the iMessenger application ..........................................138 Checking for and viewing messages ...........................................139 Opening and reading messages ...................................................140 Creating messages..........................................................................145 Rerouting replies to your messages ............................................149 Adding a signature to your message ..........................................150 Sending messages ..........................................................................151 Editing an unsent message ...........................................................152 Draft messages................................................................................153 Filing a message .............................................................................154 Deleting messages ..........................................................................154 Removing a message from the Deleted folder ...........................155 Purging deleted messages ............................................................155 Options for the iMessenger list screen ........................................155 Your Palm.Net mailbox .................................................................157 The iMessenger application and HotSync operations ..............158 iMessenger menus .........................................................................159 Chapter 6: Managing Desktop E-Mail and Beaming Information Managing desktop E-Mail away from your desk ........................161 Setting up Mail on the desktop ....................................................162 Synchronizing Mail with your E-Mail application ...................164 Opening the Mail application on your handheld ......................164 Viewing e-mail items .....................................................................164 Creating e-mail items.....................................................................165 Looking up an address ..................................................................168 Adding details to e-mail items .....................................................169 Storing e-mail to be sent later .......................................................172
Page vi Handbook for the Palm VII™ Handheld Editing unsent e-mail .................................................................... 173 Draft e-mail..................................................................................... 174 Filing e-mail.................................................................................... 175 Deleting e-mail ............................................................................... 175 Removing e-mail from the Deleted folder ................................. 175 Purging deleted e-mail.................................................................. 176 Message list options ...................................................................... 176 HotSync options............................................................................. 178 Creating special filters .................................................................. 179 Truncating e-mail items ................................................................ 183 Mail menus ..................................................................................... 183 Beaming information ....................................................................... 185 Chapter 7: Advanced HotSync ® Operations Selecting HotSync setup options .................................................... 189 Customizing HotSync application settings .................................. 191 IR HotSync operations ..................................................................... 193 Preparing your computer for infrared communication ........... 193 Configuring HotSync Manager for infrared communication . 196 Performing an IR HotSync operation ......................................... 197 Returning to cradle HotSync operations .................................... 197 Conducting a HotSync operation via modem.............................. 198 Preparing your computer ............................................................. 198 Preparing your handheld ............................................................. 200 Selecting the conduits for a modem HotSync operation ......... 201 Performing a HotSync operation via a modem......................... 202 Conducting a HotSync operation via a network ......................... 203 Connecting to your company’s dial-in server ........................... 203 Performing a network HotSync operation................................. 206 Using File Link .................................................................................. 206 Creating a user profile ..................................................................... 207 Chapter 8: Setting Preferences for Your Handheld Viewing preferences......................................................................... 210 Buttons preferences .......................................................................... 210 Pen preferences .............................................................................. 211 HotSync buttons preferences ....................................................... 212 Digitizer preferences ........................................................................ 213 Formats preferences ......................................................................... 213 Country default.............................................................................. 213 Time, date, week start, and numbers formats ........................... 214 General preferences.......................................................................... 214 Auto-off delay ................................................................................ 214 System, alarm, and game sounds ................................................ 215
Contents Page vii Beam Receive ..................................................................................215 Connection preferences ....................................................................216 Sample connection for remote IR HotSync operations.............217 Network preferences and TCP/IP software .................................218 Selecting a service ..........................................................................219 Entering a user name .....................................................................219 Entering a password ......................................................................220 Selecting a connection ...................................................................220 Adding telephone settings ............................................................221 Connecting to your service ...........................................................223 Creating additional service templates ........................................224 Adding detailed information to a service template ..................224 Login scripts....................................................................................227 Creating a login script on your handheld ..................................228 Plug-in applications .......................................................................230 Deleting a service template...........................................................230 Network preferences menu commands ......................................230 TCP/IP troubleshooting................................................................231 Owner preferences ............................................................................232 ShortCuts preferences ......................................................................233 Creating a ShortCut .......................................................................233 Editing a ShortCut .........................................................................234 Deleting a ShortCut .......................................................................234 Wireless preferences .........................................................................234 Proxy ................................................................................................234 Sending ID or location information .............................................235 Appendix A: Maintaining Your Handheld Caring for your handheld ................................................................237 About the AAA batteries .................................................................238 Automatic recharging of the transmitter .......................................239 Proper use of the antenna ................................................................241 Resetting your handheld..................................................................243 Performing a soft reset ..................................................................243 Performing a hard reset.................................................................244 Appendix B: Frequently Asked Questions Software installation problems .......................................................248 Operating problems ..........................................................................249 Tapping and writing problems .......................................................250 Wireless problems .............................................................................251 Application problems .......................................................................252 HotSync problems.............................................................................253 Beaming problems ............................................................................259
Page viii Handbook for the Palm VII™ Handheld Password problems .......................................................................... 260 Technical support and customer care............................................ 261 Appendix C: Creating a Custom Expense Report About mapping tables ..................................................................... 263 Customizing existing sample templates ....................................... 264 Determining the layout of the Expense Report............................ 265 Labels............................................................................................... 265 Sections............................................................................................ 266 Analyzing your custom Expense Report ...................................... 267 Programming the mapping table ................................................... 268 Using applications other than Microsoft Excel ............................ 272 Expense file details ........................................................................... 273 Appendix D: Non-ASCII Characters for Login Scripts Use of ^char....................................................................................... 275 Carriage return and line feed.......................................................... 275 Literal characters .............................................................................. 276 Palm.Net™ Service Agreement and Other Product Information Palm.Net service agreement ........................................................... 277 Product regulatory information ..................................................... 285 FCC Statement................................................................................ 285 Battery Warning ............................................................................. 286 Index ......................................................................................................... 289
About This Book Page 1 About This Book Welcome to the Palm VII™ handheld. This handbook is designed to help you get up and running quickly on your handheld. It describes all you need to know about how to use handhelds in the Palm VII product series and the applications that come with them. It walks you through: nLocating all the parts of your handheld nViewing and entering data nUsing the Palm VII wireless features nUsing your handheld with your computer nPersonalizing your handheld with your own preference settings After you become familiar with the basic functionality of your handheld, you can use the rest of this handbook as a reference for less common tasks, for maintaining your handheld, and also as a source of information if you have problems operating it.